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Facilities Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , San Francisco

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a dedicated Facilities Assistant to join our team in San Francisco, California. In this long-term contract role, you will ensure the smooth operation and maintenance of our facilities while supporting organizational events and projects. This position requires strong organizational skills and the ability to oversee compliance, logistics, and maintenance tasks effectively.

Job Responsibility:

  • Collaborate with staff to organize logistics for events and activities
  • Coordinate with city partners, agencies, and teams to address facility repairs, maintenance, and compliance matters
  • Monitor progress on multiple projects to ensure timely delivery and alignment with organizational goals
  • Identify challenges and implement solutions to improve operational efficiency
  • Manage project budgets and control expenses to prevent financial risks
  • Prepare compliance reports and status updates for city agencies
  • Ensure adherence to health and safety regulations across all facilities
  • Communicate with contractors to oversee interior and exterior build-outs
  • Maintain cleanliness, security, and organization of facilities at all times
  • Schedule and supervise repair and maintenance tasks for equipment and facilities

Requirements:

  • Proficiency in Computerized Maintenance Management Systems (CMMS)
  • Experience with managing conference rooms and event spaces
  • Familiarity with facilities coordination and maintenance processes
  • Knowledge of Kronos Timekeeping System or similar tools
  • Strong organizational and communication skills
  • Ability to manage inventories and oversee equipment distribution
  • Experience with compliance and regulatory reporting
  • Capacity to recommend equipment purchases based on operational needs
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in company 401(k) plan

Additional Information:

Job Posted:
March 14, 2026

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