Facilities Assistant Job at Robert Half (Kalamazoo)

Job Description

We are looking for a Facilities Assistant to support daily building operations for a university environment in Kalamazoo, Michigan. This Long-term Contract, approximately 3-month, position is ideal for someone who is organized, practical, and confident managing facility-related requests with clear communication and accurate records. The role will help coordinate conference room readiness, track maintenance activity, and support smooth day-to-day facilities operations across campus spaces. 100% onsite, M-F, 8am-5pm.

Job Responsibility

Coordinate day-to-day facilities support activities to help maintain safe, functional, and well-prepared university spaces
Monitor and update work orders within a computerized maintenance management system, ensuring requests are recorded accurately and followed through to completion
Prepare conference rooms for meetings and events by confirming room setup, equipment readiness, and overall space condition
Maintain clear facility records and documentation related to service requests, room usage, and operational processes
Communicate with staff, vendors, and internal departments to provide timely updates on maintenance needs and facility support activities
Assist with scheduling and tracking routine maintenance tasks to support efficient building operations
Review facility issues with attention to detail and help identify practical next steps for resolution
Support the facilities coordination function by helping organize requests, priorities, and service follow-up across multiple needs

Requirements

Experience working with a computerized maintenance management system in a facilities or operations setting
Background in facilities coordination, office services, or building support work
Strong written and verbal communication skills with the ability to share information clearly and professionally
Ability to create, maintain, and organize accurate documentation and process records
High attention to detail and a practical approach to resolving day-to-day operational issues
Comfortable managing multiple requests and priorities in a fast-paced environment
Proficiency with basic administrative and computer-based tracking tools used in facility support roles

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

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