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Robert Half Logo Robert Half · Office Administration

Facilities Assistant

United States, Saint Paul · Job Posted June 09, 2026
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Job Description

We are looking for an experienced and service-focused Facilities Assistant to support daily office operations. This Contract position blends reception support with hands-on facilities coordination, making it ideal for someone who enjoys variety, stays organized, and communicates well with employees, visitors, and vendors. The role requires a detail-oriented approach, strong follow-through, and the ability to manage administrative and operational tasks in a fast-paced hospitality-oriented environment.

Job Responsibility

  • Support both front desk operations and facilities coordination, balancing visitor-facing responsibilities with day-to-day workplace support tasks
  • Partner with internal teams to organize storage requests and identify practical solutions for both immediate and ongoing space needs
  • Research service providers and assist with purchasing activities for building maintenance and workplace support needs
  • Respond to routine service requests, including furniture issues, minor office upkeep, and general cleaning-related concerns
  • Monitor workplace supplies and shared equipment, helping ensure health, safety, and sanitation items remain stocked and available
  • Create purchase requests, process order-related documentation, and confirm receipt of goods and services as needed
  • Maintain department records and organized filing systems for facilities documentation and operational tracking
  • Help coordinate front desk coverage, receive and distribute incoming mail and packages, and work with contractors or security staff as needed
  • Prepare workstations and common areas for new arrivals, including setup of seating, equipment, and identification materials
  • Assist with meeting and event logistics by arranging rooms, coordinating vendor support, and sharing facility-related notices that may affect employees

Requirements

  • Experience in facilities support, office coordination, reception, or a similar customer-facing administrative role
  • Ability to manage purchase orders, invoices, and service requests with strong attention to detail and accuracy
  • Proficiency with Microsoft Office Suite and comfort using tools for scheduling, tracking, and coordination such as Airtable or Smartsheet
  • Strong interpersonal skills with the professionalism to interact confidently across all levels of an organization
  • Experience coordinating meetings, conference rooms, or workplace events in a fast-moving office environment
  • Ability to track inventory, maintain supply levels, and support smooth day-to-day office operations
  • Comfortable working with vendors, contractors, and building service providers while managing multiple priorities
  • Strong organizational and time management skills, with the flexibility to handle a broad range of front desk and facilities tasks

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
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