Facilities Assistant, Robert Half

Robert Half

Location:
United States, Los Angeles

Category:
Office Administration

Contract Type:
Contract work

Salary:

Not provided

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Job Description:

We are looking for a dedicated and resourceful Facilities Assistant to join our team in Los Angeles, California. This contract position requires an individual who can handle a mix of administrative and facilities-related tasks with professionalism and efficiency. The ideal candidate will play a vital role in maintaining smooth office operations and supporting day-to-day needs.

Job Responsibility:

Oversee the upkeep of communal areas, meeting spaces, and office supplies to ensure a well-maintained work environment
Perform light facilities tasks, such as replenishing supplies, hanging signage, and monitoring shared equipment like coffee machines
Coordinate with vendors to manage office services and provide access to corporate housing for international employees
Facilitate communication between the corporate office and internal facilities teams to address operational needs
Support administrative functions at the front desk, including welcoming visitors and directing inquiries
Assist in scheduling and organizing meetings, ensuring conference rooms are prepared and equipped
Handle occasional local travel to corporate housing locations as needed
Maintain accurate records related to facilities operations and vendor services
Monitor and report on office budget processes tied to facilities and maintenance
Provide excellent customer service to employees and visitors, ensuring a positive office experience

Requirements:

Previous experience in an administrative or facilities-related role
Strong organizational skills with attention to detail
Ability to communicate effectively, both verbally and in writing
Familiarity with Computerized Maintenance Management Systems (CMMS) and related tools
Proficiency in systems such as Concur, IBM AS/400, and Kronos Timekeeping System
Reliable transportation for occasional local travel
Ability to handle multiple tasks simultaneously and adapt to a dynamic work environment
Punctuality and a focused demeanor

What we offer:

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan access

Additional Information:

Job Posted:
May 13, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Facilities Assistant