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Facilities Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a dedicated Part time Facilities Assistant to join our team on a long-term contract basis in New York, New York. This role is ideal for someone who thrives in a dynamic environment. The position requires a blend of organizational skills, customer service, and technical expertise to ensure smooth daily operations.

Job Responsibility:

  • Conduct regular inspections and walkthroughs to maintain cleanliness, organization, and safety standards within office spaces
  • Respond promptly to work order requests, ensuring services are delivered efficiently and meet set performance metrics
  • Coordinate logistics for meetings, events, and conference room usage, providing necessary support as needed
  • Manage reception duties, including welcoming guests and managing building access passes
  • Oversee mail and courier handling, ensuring timely deliveries and organized distribution
  • Maintain and monitor office supplies and equipment, ensuring availability and functionality
  • Liaise with landlords and building management to address facility-related concerns and coordinate access
  • Provide support for safety and security measures, ensuring compliance with protocols
  • Utilize computerized maintenance management systems (CMMS) to track and manage facility operations
  • Adapt to additional tasks and responsibilities as needed to support the evolving needs of the sites

Requirements:

  • Minimum of 2 years of experience in facilities management, hospitality, or a related field
  • Comfortable working both scheduled and on-call days, including last-minute coverage requests
  • Strong ability to work independently and handle challenging situations with professionalism
  • Excellent communication and organizational skills, with a proactive approach to problem-solving
  • Proficiency in using IT tools and platforms, including computerized maintenance management systems (CMMS)
  • Flexible and adaptable to varying schedules and expanding responsibilities based on performance

Nice to have:

  • Familiarity with managing conference rooms and Kronos timekeeping systems is preferred
  • Self-motivated with the energy to support multiple sites and tasks effectively
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 13, 2026

Employment Type:
Parttime
Work Type:
On-site work
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