Facilities Assistant

• Welcome guests, employees, and vendors at the front desk while assisting with access procedures, visitor coordination, and general workplace inquiries
• Oversee conference room readiness and support meetings by coordinating room setup, resolving onsite issues, and helping maintain a high-quality office experience
• Manage incoming and outgoing mail, package handling, and shipping requests to keep daily office logistics running smoothly
• Monitor office and pantry inventory, place supply orders, and help maintain clean, stocked, and visually organized shared spaces
• Respond to facilities requests through the computerized maintenance management system (CMMS), track progress, and ensure issues are addressed in a timely manner
• Coordinate with external service providers and contractors for repairs, maintenance visits, furniture needs, and other workplace services
• Partner with property management and internal stakeholders to resolve building-related concerns and support safe, efficient site operations
• Assist with budgeting-related administration by tracking invoices, purchase orders, expenses, and vendor billing details
• Support workplace projects such as space utilization reviews, workstation assignments, and office move planning and execution
• Help organize employee engagement activities and onsite events that contribute to a positive office environment

• Previous experience in facilities coordination, office operations, workplace services, or a similar customer-facing support role
• Demonstrated ability to manage vendors, service requests, and multiple operational priorities with limited onsite supervision
• Strong verbal and written communication skills with a detail-oriented, hospitality-driven approach to employee and guest interactions
• Hands-on experience using CMMS platforms and digital workplace tools such as Microsoft Office, Slack, and Zoom
• Familiarity with conference room support, office supply management, mail handling, and general front desk or facilities administration tasks
• Experience supporting office relocations, furniture coordination, or other workplace projects is strongly preferred
• Ability to work independently, stay organized, and adapt quickly in a fast-paced environment
• Knowledge of timekeeping or administrative systems such as Kronos is a plus

Knowledge of timekeeping or administrative systems such as Kronos

• medical, vision, dental, and life and disability insurance
• enrollment in company 401(k) plan