Facilities Assistant

• Coordinate onsite and offsite meetings by arranging room readiness, managing catering details, organizing materials, and handling event logistics
• Update and maintain workplace identifiers such as cubicle nameplates, office signage, and employee access records within visitor management systems
• Support onboarding activities in partnership with HR by preparing work areas, assisting with schedules, and providing site tours for new employees
• Welcome guests, vendors, and customers with a courteous front-desk presence while assisting with badge coverage when needed
• Monitor and replenish office, kitchen, and breakroom inventory, including beverages, coffee, snacks, and general workplace supplies
• Help maintain a clean, orderly office environment, including routine care of the main coffee station and surrounding area
• Provide backup assistance for shipping, receiving, and loading dock coordination to help maintain smooth facility operations
• Work with IT, HR, property management, and external vendors to address service requests, equipment needs, key organization, records support, and other site-related projects

• Experience supporting office administration, reception, or facilities coordination in a workplace that values attention to detail
• Ability to manage conference room scheduling, meeting support, and event logistics with strong attention to detail
• Proficiency with Microsoft Office and comfort learning workplace systems used for facilities and employee support
• Strong communication and interpersonal skills with the ability to interact effectively with employees, visitors, vendors, and internal teams
• Capable of balancing multiple tasks, responding to changing priorities, and maintaining an organized work environment
• Familiarity with facilities management processes, supply coordination, and general office operations

Experience with tools such as computerized maintenance management systems or timekeeping platforms is a plus

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan
• free online training