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Robert Half Logo Robert Half · Office Administration

Facilities Assistant

United States, New York Employment contract · Job Posted June 29, 2026
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Job Description

We are looking for a Facilities Assistant to provide hands-on office and workplace support for a Contract position based in New York, New York. This role is well suited to someone who enjoys a fast-paced environment, takes pride in maintaining organized shared spaces, and can interact professionally with employees and visitors throughout the day. The position includes facility support, event setup assistance, mailroom coordination, and general office services, with a strong focus on physical tasks and responsive service under the guidance of the Workplace Experience Manager.

Job Responsibility

  • Maintain kitchens, pantries, and common areas by replenishing supplies, organizing materials, and keeping spaces clean and ready for daily use
  • Support office operations by collecting waste, removing trash promptly, and assisting with routine floor walks to identify service needs
  • Handle physical workplace tasks such as moving boxes, lifting and transporting supplies, and assisting with deliveries throughout the office
  • Load and unload dishwashers, clear catering items, and restore meeting and break areas after food service or events
  • Assist with conference room and event setups by arranging spaces, preparing materials, and helping ensure rooms are ready on schedule
  • Provide mailroom and general office support, including basic coordination of incoming items and day-to-day workplace requests
  • Restock refrigerators and other shared amenities to help maintain a welcoming and fully supplied office environment
  • Engage professionally with clients, guests, and employees while responding quickly to changing workplace priorities
  • Follow direction from the Workplace Experience Manager and adapt to reactive service needs across facilities and office support functions

Requirements

  • At least 2 years of experience in facilities support, office services, workplace operations, or a similar hands-on environment
  • Ability to remain on your feet for extended periods and perform active duties throughout the workday
  • Comfortable completing physical tasks such as lifting, carrying, stocking, and moving boxed or bulk items
  • Strong client-facing communication skills with a detail-oriented and approachable presence
  • Ability to work effectively in a fast-moving environment where priorities can shift throughout the day
  • Familiarity with facilities coordination tools or systems such as CMMS or other computerized maintenance management platforms is preferred
  • Experience supporting conference rooms, mailroom functions, garbage collection, or general workplace services is advantageous
  • Business casual presentation, including clean black pants and a dark top, is required
  • All applicants applying for U.S. job openings must be legally authorized to work in the United States

Nice to have

  • Familiarity with facilities coordination tools or systems such as CMMS or other computerized maintenance management platforms
  • Experience supporting conference rooms, mailroom functions, garbage collection, or general workplace services

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
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