Facilities Assistant

• Coordinate day-to-day facilities support activities to ensure offices, shared spaces, and building services are maintained in an efficient and detail-focused manner
• Monitor and respond to maintenance requests through a computerized maintenance management system, tracking progress and helping drive timely resolution
• Prepare conference rooms for meetings and events by confirming room setup, functionality, cleanliness, and availability of needed resources
• Partner with external service providers and building vendors to schedule work, follow up on service completion, and maintain consistent service quality
• Assist with basic oversight of building systems, including HVAC-related issues, and escalate concerns when specialized support is required
• Maintain accurate facilities records, service logs, and work order updates to support operational visibility and compliance
• Support timekeeping and administrative coordination related to facilities operations using systems such as Kronos when needed
• Work with facilities leadership and cross-functional teams to address workplace needs, prioritize requests, and improve overall site support
• Help identify and communicate operational issues affecting the workspace, contributing to a safe, organized, and reliable environment for staff and visitors

• At least 3 years of experience in facilities support, facilities coordination, or a similar workplace operations role
• Hands-on experience using CMMS or other computerized maintenance management systems to manage service requests and track work orders
• Familiarity with conference room coordination, including room setup, scheduling support, and readiness checks
• Experience working with external vendors and service providers, including scheduling, follow-up, and issue resolution
• Working knowledge of HVAC systems and the ability to recognize and escalate maintenance concerns appropriately
• Experience with administrative or operational systems such as Kronos Timekeeping System is preferred
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment
• Effective communication skills and a customer-focused approach when supporting employees, visitors, and business partners

Experience with administrative or operational systems such as Kronos Timekeeping System

• medical, vision, dental, and life and disability insurance
• enrollment in company 401(k) plan