Facilities Assistant Job at Robert Half (Minneapolis)

Job Description

Our client in Bloomington is seeking a Facilities Assistant supporting full-time hours. This role is ideal for a detail-oriented, proactive professional who enjoys keeping an office running smoothly and efficiently. The Facilities Assistant will play a key role in supporting daily office operations, coordinating with vendors, addressing facility-related needs, maintaining office inventory, and ensuring shared spaces are well stocked, organized, and functional. The ideal candidate is highly organized, responsive, and comfortable managing multiple priorities in a fast-paced environment. This position requires a hands-on approach, strong communication skills, and the ability to work both independently and collaboratively to support a productive workplace.

Job Responsibility

Coordinate and manage relationships with external vendors and service providers to support ongoing office and facility needs
Respond to day-to-day facility and office-related requests, ensuring issues are addressed in a timely and professional manner
Order, track, and maintain office supplies to ensure teams have the resources needed for daily operations
Stock, organize, and maintain shared spaces, including the kitchen, breakroom, and supply closet
Monitor inventory levels for office and kitchen supplies and replenish items as needed
Assist with general office upkeep to ensure common areas remain clean, organized, and fully functional
Communicate effectively with internal employees and external partners regarding facilities requests, vendor scheduling, and office support needs
Help coordinate service visits, repairs, and routine maintenance as needed
Support administrative and facilities-related projects and perform additional duties as assigned

Requirements

Previous experience in facilities coordination, office coordination, workplace services, or administrative support preferred
Strong organizational skills with the ability to manage multiple tasks and priorities effectively
Excellent communication and customer service skills
Experience working with vendors and handling service requests preferred
Proficiency with Microsoft Office and other administrative systems
Ability to work independently while maintaining a high level of reliability and follow-through
Detail-oriented with a hands-on, service-minded approach to office support
Comfortable working in a fast-paced environment and adapting to changing business needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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