Facilities Assistant Job at Robert Half (New York)

Facilities Assistant

Robert Half

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a dedicated Facilities Assistant to join our team in New York, New York. In this long-term contract position, you will play a pivotal role in maintaining a clean, organized, and efficient office environment while supporting various operational needs. The ideal candidate will possess strong problem-solving skills, excellent communication abilities, and a proactive approach to ensuring seamless day-to-day operations.

Job Responsibility:

Perform daily inspections of office spaces to confirm cleanliness, organization, and functionality
Respond promptly to maintenance requests and work orders, ensuring compliance with company standards and delivering exceptional customer service
Coordinate and support logistics for events, meetings, and conference facilities as required
Assist with reception and guest services, including mail handling, courier arrangements, and maintaining office supplies
Oversee equipment maintenance, manage building access passes, and liaise with landlords to address property-related concerns
Contribute to safety and security efforts by adhering to established protocols and supporting emergency preparedness
Utilize Computerized Maintenance Management Systems (CMMS) to track and report maintenance activities
Monitor conference room setups and ensure all technical and logistical requirements are met
Collaborate with team members to identify and resolve facilities-related challenges efficiently
Maintain a strong focus on delivering consistent, high-quality service while working independently

Requirements:

Minimum of 2 years of experience in facilities management, hospitality, or a related field
Familiarity with CMMS and other relevant tools for tracking maintenance and operations
Strong technical understanding of basic property systems and equipment
Proficiency in using IT platforms and software to support operational tasks
Exceptional organizational and communication skills, with a proven ability to prioritize and multitask
Ability to work autonomously, managing tasks effectively without direct supervision
Demonstrated ability to remain calm and resourceful in high-pressure situations
Self-motivated, efficient, and adaptable to changing priorities within a dynamic work environment

What we offer:

medical
vision
dental
life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 20, 2026

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