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Facilities Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Irvine

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This long-term contract position offers an exciting opportunity to manage and enhance the operational efficiency of our office and facilities. The ideal candidate will combine hands-on project management skills with strategic oversight to ensure a safe, welcoming, and productive environment for employees and visitors.

Job Responsibility:

  • Oversee the daily maintenance, cleanliness, and safety of office facilities to promote a well-functioning and secure environment
  • Plan and execute large-scale projects, including parking lot improvements, office upgrades, and vendor-driven renovations
  • Manage inspection schedules, service contracts, and maintenance activities by coordinating with external vendors and internal teams
  • Ensure adherence to safety regulations, environmental standards, and building compliance requirements
  • Develop and monitor the facilities budget, focusing on cost-efficiency and maintaining high-quality standards
  • Lead the Safety Committee, fostering a culture of workplace safety and preparedness
  • Supervise front-desk and reception operations to create a detail-oriented and welcoming experience for visitors and staff
  • Organize staff scheduling and training for reception coverage to maintain smooth operations
  • Collaborate across departments to streamline visitor management, meeting room logistics, office communications, and event planning
  • Build and maintain strong vendor relationships for office supplies, furniture, and operational services

Requirements:

  • Proficiency in Computerized Maintenance Management Systems (CMMS) to oversee maintenance activities
  • Experience managing conference room logistics and office facilities
  • Familiarity with Kronos Timekeeping System for tracking staff schedules
  • Demonstrated ability to coordinate and lead facilities projects from planning to execution
  • Strong organizational skills with the ability to handle multiple tasks and prioritize effectively
  • Knowledge of safety, environmental, and building regulations
  • Excellent communication and interpersonal skills to collaborate with vendors, staff, and leadership
  • Hands-on approach to problem-solving and process improvement
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
April 12, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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