Facilities Assistant Receptionist Job at Robert Half (Renton)

Studio Assistant / Receptionist

Grimshaw is a global architecture and design studio founded in 1980, with office...

Location

United Kingdom , London

Salary:

30800.00 GBP / Year

Grimshaw Architects

Expiration Date

Until further notice

Requirements

Strong organisational skills and excellent attention to detail
Confidence using Microsoft Office, including Outlook, Excel, and Word
A proactive, solutions-focused approach — taking ownership rather than waiting to be asked
Clear, professional communication skills and good judgement about when to escalate
A basic understanding of health and safety principles, or a willingness to develop this
Willingness to undertake first aid, fire warden, and food hygiene training if not already held

Job Responsibility

Support Facilities and Front-of-House operations — maintaining a well-stocked and presentable environment
covering reception
coordinating equipment for starters and leavers
carrying out compliance checks
managing supplies
supporting meeting room setup and helpdesk requests

What we offer

Generous benefits

Fulltime

Administrative Assistant / Receptionist

We are looking for an outgoing and proactive Office Coordinator to serve as the ...

Location

Canada , Mississauga

Salary:

24.00 - 26.00 USD / Hour

Randstad

Expiration Date

June 25, 2026

Requirements

1–3 years of experience in an office coordination, administrative, or hospitality role (Front Desk, Reception, or Office Assistant)
Exceptional verbal and written communication skills with a professional demeanor for answering switchboards and greeting guests
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
A proactive "owner" mindset with the ability to identify inefficiencies and suggest creative solutions for office improvements
Proven ability to "expect the unexpected" and pivot quickly between tasks in a fast-paced environment
Strong attention to detail and the ability to manage multiple physical inventories (office supplies, snacks, and company swag) simultaneously
A naturally outgoing and personable attitude
someone who genuinely enjoys being the first point of contact for employees and visitors

Job Responsibility

Act as the first point of contact, greeting all visitors and directing them to the appropriate department with a warm, professional welcome
Manage the central switchboard, expertly screening and routing calls while ensuring accurate message delivery
Serve as the primary contact for building management regarding facility inquiries, employee access badges, parking transponders, and building-wide notices
Take full ownership of office and kitchen supplies, maintaining optimal stock levels and managing the internal snack and swag programs
Oversee all incoming and outgoing mail, including the preparation and tracking of domestic and international courier shipments (FedEx)
Ensure all shared office spaces and conference rooms are "guest-ready" at all times
assist with the coordination of office renovations or layout changes
Support HQ-based employee onboarding by preparing workspaces, coordinating security access, and organizing "welcome" logistics
Provide clerical assistance across various teams, including managing catering requests, hotel accommodations, and floral/gift orders
Proactively identify opportunities to streamline office workflows and enhance the daily employee experience

Fulltime

!

General Services Assistant – Receptionist - Categoria protetta (Italian Law 68/1999)

We are seeking a General Services Assistant (Cat. protette - Legge n.68/1999) to...

Location

Italy , Milano

Salary:

Not provided

Arsenalia

Expiration Date

Until further notice

Requirements

Availability to work from the Milan office
Availability for a part-time contract (21 hours per week)
Belonging to protected categories under Italian Law No. 68/1999
Ability to work in a team and within a dynamic environment
Good knowledge of the Microsoft Office suite

Job Responsibility

Manage general services within the company, including equipment, office supplies, and incoming/outgoing materials, ensuring their proper use
Handle reception activities and welcome employees, suppliers, clients, and visitors
Support the routing of phone calls, emails, and faxes
Support the management, supervision, and monitoring of maintenance activities and company facilities

What we offer

Welfare Package
Worklife Kit
Empowering People
Open Space, Open Mind
Career Path
Learning & Development

Parttime

Receptionist & Facilities Coordinator

We are looking for a Receptionist & Facilities Coordinator to join our Exeter of...

Location

United Kingdom , Exeter

Salary:

Not provided

Streets Chartered Accountants

Expiration Date

Until further notice

Requirements

Professional Communicator: Confident and courteous when speaking to clients, visitors and colleagues
a professional telephone manner is essential
Organised and Reliable: Strong organisational skills, attention to detail and the ability to manage competing priorities. Punctuality and a polished presentation are important
Practical Problem Solver: Ability to coordinate contractors, manage minor facilities issues and think on your feet to resolve day-to-day problems
IT Competent: Comfortable using Microsoft Outlook, Word and Excel and quick to learn new systems
Team Player: Positive attitude, willingness to help others and contribute to a collaborative office culture
Excellent verbal and written communication skills
Good numerical confidence for basic record keeping and ordering tasks
Ability to prioritise workload and remain calm under pressure
Flexible approach to hours when occasional early starts or late finishes are needed for events

Job Responsibility

Front of House: Greet visitors and clients in a professional and friendly manner, manage incoming calls and emails, and maintain a welcoming reception area
Facilities Coordination: Oversee day-to-day office facilities, liaise with contractors and suppliers, schedule and monitor maintenance, and ensure health and safety standards are met
Office Administration: Support general office administration including post handling, stock ordering, meeting room bookings and calendar management for communal spaces
Security & Compliance: Monitor access control procedures, complete basic incident reports, and support compliance with fire safety and building regulations
Event & Meeting Support: Prepare meeting rooms, co-ordinate catering and AV setup for internal and client-facing meetings and small events
Support to Teams: Provide ad hoc administrative assistance to colleagues and the local practice manager, including light accounts or company secretarial tasks if required

Fulltime

Receptionist & Facilities Coordinator

Join as Receptionist & Facilities Coordinator — friendly front desk & smart spac...

Location

United Kingdom , Exeter

Salary:

Not provided

Streets Chartered Accountants

Expiration Date

Until further notice

Requirements

Professional Communicator: Confident and courteous when speaking to clients, visitors and colleagues
a professional telephone manner is essential.
Organised and Reliable: Strong organisational skills, attention to detail and the ability to manage competing priorities. Punctuality and a polished presentation are important.
Practical Problem Solver: Ability to coordinate contractors, manage minor facilities issues and think on your feet to resolve day-to-day problems.
IT Competent: Comfortable using Microsoft Outlook, Word and Excel and quick to learn new systems.
Team Player: Positive attitude, willingness to help others and contribute to a collaborative office culture.
Excellent verbal and written communication skills.
Good numerical confidence for basic record keeping and ordering tasks.
Ability to prioritise workload and remain calm under pressure.
Flexible approach to hours when occasional early starts or late finishes are needed for events.

Job Responsibility

Front of House: Greet visitors and clients in a professional and friendly manner, manage incoming calls and emails, and maintain a welcoming reception area.
Facilities Coordination: Oversee day-to-day office facilities, liaise with contractors and suppliers, schedule and monitor maintenance, and ensure health and safety standards are met.
Office Administration: Support general office administration including post handling, stock ordering, meeting room bookings and calendar management for communal spaces.
Security & Compliance: Monitor access control procedures, complete basic incident reports, and support compliance with fire safety and building regulations.
Event & Meeting Support: Prepare meeting rooms, co-ordinate catering and AV setup for internal and client-facing meetings and small events.
Support to Teams: Provide ad hoc administrative assistance to colleagues and the local practice manager, including light accounts or company secretarial tasks if required.