Facilities Administrator

• To support the Estates Manager in managing the administration for the Estates facilities
• To assist the team to manage contractors working on site
• checking DBS compliance
• arranging access
• ensuring that the Code of Practice for Contractors has been completed and the required documents have been submitted
• To obtain quotes
• for essential repairs across the sites and to place orders as required
• Liaising with contractors and staff to schedule in repair works
• To ensure goods are ordered
• delivered and invoices are processed
• To manage and co-ordinate contracts for the Estates department
• To monitor the Estates and Facilities helpdesk
• ensuring job requests are allocated to the relevant staff on each site and progressed through to completion
• Arranging emergency 'call outs' to Contractors when required
• To manage the site vehicles database
• ensuring accurate records are kept
• Ensure servicing
• repairs and MOT tests
• vehicle tax and breakdown cover are fully up to date

• Strong organisational skills and attention to detail
• Excellent communication and interpersonal abilities
• A proactive and cheerful attitude
• ready to tackle challenges with a smile
• Previous experience in facilities management or administrative roles is a plus
• Proficiency in Microsoft Office Suite and familiarity with facilities management software

Previous experience in facilities management or administrative roles

• Weekly Pay
• Up to 28 days annual leave
• Access to free eyecare vouchers
• Temp of the Month awards
• Timesheets can be completed on mobile devices
• Perks at work
• Discount schemes
• Access to Well-being platforms