Facilities Administrator Job at Office Angels (Upminster)

Facilities Administrator

The Facilities Administrator has the primary responsibility to support general m...

Location

Philippines , Makati City

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

Proactive and motivated and can work independently, as well as under supervision
Some knowledge of general hygiene practices
Some knowledge of facility layout
Good verbal and written communication skills
Detail orientated with good organizational skills
Some knowledge of safety practices
Good at time management
Ability to work well under pressure
Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times
High school certificate

Job Responsibility

Ensures that all maintenance and repairs requests received within the organization are carried out in line with the service level agreement
Coordinates the distribution of and response to all service requests related to the facilities
Participates in daily building inspections and ensures that all work undertaken conforms to the Health and Safety Act
Conduct daily walkabouts, checking the cleanliness of all areas, especially bathrooms, break rooms and kitchens
Documents and reports on in progress, new and/or completed maintenance, and repair requests to management
Coordinates routine maintenance and repairs schedule and assists with ensuring that the tasks are completed according to the schedule and updates / maintains the maintenance database
Provides support to ensure that all office facilities, tools, equipment, and stock (office consumable) levels are maintained and securely stored
Liaises with all internal and external stakeholders including building services management, security, and access control and cleaning staff
Escalates non-performance of internal and external stakeholders to the management
Assists with any relevant activities as assigned by management

Fulltime

Facilities Administrator

Location

United Kingdom , Rochdale

Salary:

27000.00 - 30000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Strong administrative and organisational skills
Excellent communication and customer service abilities
Confidence working in a busy environment and managing multiple priorities
High attention to detail and accuracy
Experience using Microsoft Office including Excel, Outlook, Teams, and Word

Job Responsibility

Managing facilities records, compliance documents, service logs, and asset registers
Supporting shared inboxes, telephone enquiries, and internal facilities requests
Coordinating inbound and outbound mail, courier services, scanning, and document handling
Assisting with Planned and Reactive Maintenance tasks alongside the Helpdesk Coordinator
Logging, tracking, and updating maintenance work orders through CAFM systems
Coordinating contractor visits, permits, and service reports
Supporting audits, inspections, and compliance activities
Raising purchase orders, processing invoices, and tracking expenditure
Assisting with office moves, space planning, and equipment management
Supporting health, safety, and sustainability initiatives across the workplace

What we offer

Hybrid working (2 - 3 days WFH)
A wide range of flexible staff benefits, from high-street discounts to wellbeing and lifestyle perks
Healthcare cash plan
24 days’ holiday plus holidays
Enhanced maternity and paternity packages (eligibility criteria apply)
Opportunities for development and progression

Fulltime

Facilities Administrator

Robert Half is partnering with a growing technology company seeking a detail-ori...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in facilities coordination, office administration, workplace operations, or administrative support
Strong organizational and problem-solving skills
Ability to manage multiple tasks and coordinate with vendors and internal teams
Excellent communication and customer service skills
Proficiency in Microsoft Office (Word, Excel, Outlook)

Job Responsibility

Coordinate day-to-day facilities operations to ensure the office environment is well maintained
Serve as a point of contact for building management, vendors, and service providers
Submit and track maintenance requests, work orders, and repairs
Assist with managing office supplies, equipment, and inventory
Coordinate office moves, workspace setups, and employee seating arrangements
Support office safety procedures and workplace policies
Maintain organized records related to facilities, vendors, and service contracts
Assist with vendor scheduling, deliveries, and building access
Support office events, meetings, and internal workplace initiatives
Assist with additional administrative and operational projects as needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Facilities Administrator

Facilities Administrator/Receptionist - Part time. Either 8am-1pm or 1pm-6pm. Wo...

Location

United Kingdom , Wokingham

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Previous experience (2+ years) in reception roles
Excellent interpersonal and communication skills
Customer service orientation
Computer literacy including Microsoft Office applications
Good problem-solving skills and practical approach to challenges
Experience with visitor management systems (advantageous)
Relevant certifications in health and safety or technical areas (advantageous)
Flexibility to cover full time reception when required

Job Responsibility

Provide a warm, professional welcome to all visitors and staff
Manage the visitor management system, including check-in procedures and badge issuance
Handle incoming calls, routing them appropriately and taking messages when necessary
Process incoming and outgoing mail and deliveries
Coordinate meeting room bookings and prepare conference facilities
Support basic administrative tasks as needed
Maintain the reception area in a neat, organized, and presentable condition
Monitor building access and security systems during reception hours
Client contract support / administrative duties
Support internal communications as directed by management

Parttime

Facilities Administrator

We are seeking a Facilities Administrator to join our client in Melbourne! You’l...

Location

Australia , Melbourne

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Experience in administration/facilities/projects
Able to provide short-term support with short notice
Advanced Excel skills
Proficient in Microsoft office suite
Excellent communication, organisation, and interpersonal skills
Goal-oriented with a focus on meeting performance targets
Ability to work well in a team environment

Job Responsibility

Work closely with the client's team to provide and maintain high quality presentation of the business premises and facilities
Maintain a healthy and safe work environment for all staff and visitors to the office to prevent accidents and injuries in the workplace
Be the key contact with building management on areas of concern regarding office premises
For large internal meetings ensure the office environment is meeting ready, oversee room set up including equipment, catering deliveries & set up
Manage day-to-day operations of utility areas, kitchen and reception zones
Ensure all meeting zones & common areas are clean, tidy and meeting ready
Oversee stationery and kitchen supplies and requirements
Meet and greet office visitors in a professional manner, ensure appropriate arrival registration process is completed and communicate to staff visitors have arrived
Ensure security/safety processes are implemented and maintained in accordance with local legislation
Be a local First Aid representative and ensure the First Aid team’s qualifications are current

Parttime

Facilities Administrator

As a Facilities Administrator at JLL, you'll serve as the operational backbone o...

Location

Singapore

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Diploma or equivalent required
2+ years of experience in facilities management, property management, or related field
Advanced proficiency with computerized maintenance management systems (CMMS) and Microsoft Office Suite
Strong organizational skills with ability to prioritize multiple tasks and meet deadlines
Excellent written and verbal communication skills for interacting with vendors, contractors, and building occupants
Experience with financial processing systems and payment coordination
Basic understanding of building systems including HVAC, electrical, and plumbing
Ability to work independently and make sound decisions in fast-paced environments

Job Responsibility

Coordinate and schedule preventive maintenance activities across building systems including HVAC, electrical, plumbing, and life safety equipment
Process and track facility service requests through computerized maintenance management systems (CMMS) and ensure all work orders are closed in a timely manner
Serve as CMMS system expert, providing support and troubleshooting assistance to users experiencing technical difficulties
Analyze CMMS data to identify trends, patterns, and issues in facility requests, providing regular analytics reports to management
Manage vendor relationships and coordinate Quarterly Business Reviews (QBRs) with key service providers
Support staff on-boarding and off-boarding processes, ensuring smooth transitions and proper documentation
Draft payment memos and process incoming funds using client-specific financial systems and procedures
Create and distribute Electronic Digital Mailers (EDMs) and circulars, ensuring content adheres to client requirements and brand tone of voice
Schedule meetings with stakeholders and provide minute-taking support for Monthly Operations Meetings and other facility-related gatherings
Support facility inspection activities by managing documentation, preparing reports, and coordinating inspection schedules with team members

Fulltime

Facilities Administrator

The Facilities Administrator has the primary responsibility to support general m...

Location

Philippines , Makati City, Quezon

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

High school certificate
Relevant vocational training
Some experience gained in a similar role and preferably a related work environment
Proactive and motivated and can work independently, as well as under supervision
Some knowledge of general hygiene practices
Some knowledge of facility layout
Good verbal and written communication skills
Detail orientated with good organizational skills
Some knowledge of safety practices
Good at time management

Job Responsibility

Ensures that all maintenance and repairs requests received within the organization are carried out in line with the service level agreement
Coordinates the distribution of and response to all service requests related to the facilities
Participates in daily building inspections and ensures that all work undertaken conforms to the Health and Safety Act
Conduct daily walkabouts, checking the cleanliness of all areas, especially bathrooms, break rooms and kitchens
Documents and reports on in progress, new and/or completed maintenance, and repair requests to management
Coordinates routine maintenance and repairs schedule and assists with ensuring that the tasks are completed according to the schedule and updates / maintains the maintenance database
Provides support to ensure that all office facilities, tools, equipment, and stock (office consumable) levels are maintained and securely stored
Liaises with all internal and external stakeholders including building services management, security, and access control and cleaning staff
Escalates non-performance of internal and external stakeholders to the management
Assists with any relevant activities as assigned by management

Fulltime

Facilities Administrator

We are recruiting for a Facilities Administrator to work as part of a small team...

Location

United Kingdom , Leicester

Salary:

26000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Respond promptly to maintenance and repair requests from tenants or residents
Coordinate and oversee routine maintenance tasks such as cleaning, gardening, and communal lighting
Schedule and liaise with approved contractors for specialist works (e.g., plumbing, electrical, pest control)
Serve as the primary point of contact for all tenant and resident queries, issues, and complaints
Issue formal correspondence including notices, updates, and service-related communication
Organise and support resident meetings where required, maintaining a professional and approachable presence
Arrange access to properties for contractors, utility providers, and deliveries as necessary
Manage the secure issuance and replacement of property keys and access fobs
Ensure all managed estates are adequately and appropriately insured at all times
Handle insurance claims involving property damage, loss, or liability

Job Responsibility

Respond promptly to maintenance and repair requests from tenants or residents
Coordinate and oversee routine maintenance tasks such as cleaning, gardening, and communal lighting
Schedule and liaise with approved contractors for specialist works
Serve as the primary point of contact for all tenant and resident queries, issues, and complaints
Issue formal correspondence including notices, updates, and service-related communication
Organise and support resident meetings where required
Manage the secure issuance and replacement of property keys and access fobs
Ensure all managed estates are insured
Handle insurance claims involving property damage, loss, or liability
Monitor compliance with lease or tenancy terms

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