Facilities Administrator Job at Randstad (Croydon)

Facilities Administrator

Randstad

Location:
United Kingdom , Croydon

Category:
Office Administration

Contract Type:
Employment contract

Salary:

26000.00 - 27000.00 GBP / Year

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Job Description:

The Facilities Administrator is responsible for supporting the efficient operation of the facilities department. This role involves coordinating maintenance activities, managing office supplies, and ensuring a safe and well-maintained environment for all employees and visitors. The Facilities Administrator will work closely with the Facilities & Maintenance Manager to implement policies and procedures that enhance the functionality and safety of the workplace.

Job Responsibility:

Maintenance Coordination: Schedule and oversee routine maintenance and repairs of the facility, including canteen facilities, security systems, plumbing, electrical systems, and general building upkeep
Vendor Management: Liaise with external contractors and service providers to ensure timely and cost-effective delivery of services
Office Supplies Management: Monitor and manage inventory levels of office supplies and equipment, placing orders as necessary to ensure availability
Insurance: Distribution of policy documentation
Health and Safety Compliance: Assist in maintaining compliance with health and safety regulations, conducting regular inspections, addressing any issues promptly & the arranging of First Aid staff training
Space Management: Assist in planning and coordinating office moves
Record Keeping: Maintain accurate digital records of maintenance activities, vendor contracts, and safety inspections
Archive Administration: Retrievals & collections of archived files & ensuring records are kept up to date
Pool Cars: Assisting the Facilities Manager with management of pool cars
Customer Service: Serve as the first point of contact for facilities-related inquiries and issues, providing prompt and effective resolutions
Post Administration: Manage all incoming and outgoing mail for Stonemead House, including date-stamping, sorting, scanning, and distributing items to the appropriate recipients
receive and sign for packages and ensure prompt delivery to the correct individual
prepare all outgoing mail for collection, including franking and processing recorded or special delivery items
arrange couriers as required and monitor their service quality
and maintain credit levels on the franking machine, adding credit as needed in liaison with the Finance Department

Requirements:

Experience in facilities management preferred but not essential
Experience in an administrative role
Strong organisational and multitasking skills
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite
Knowledge of health and safety regulations is desirable but not essential
Ability to work independently and as part of a team
Math's and English at GCSE (A-C) or equivalent
Candidates must be eligible to live and work in the UK

Additional Information:

Job Posted:
January 05, 2026

Expiration:
January 16, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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