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Facilities Administration Officer

United Kingdom, Birmingham 13.25 GBP / Hour · Job Posted June 29, 2026
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Job Description

Facilities Admin Officer - Birmingham City Centre Monday to Friday, 9:00am-5:00pm (some flexibility required) £13.25ph, paid on a weekly basis Temporary assignment, currently on the system until 28/08/2026 (chance of an extension) Fully onsite - no hybrid working Are you highly organised, detail-focused, and a confident communicator? We're recruiting an admin officer within the facilities team to support a busy Public Sector department in Birmingham Please note this role is a very hands on, physical job.

Job Responsibility

  • Collaborate with internal and external teams to maintain facilities and build strong working relationships
  • Promote a positive team culture focused on high service standards and continuous improvement
  • Ensure building facilities are properly maintained in coordination with stakeholders
  • Professionally manage contractors, suppliers, and visitors, ensuring they follow health & safety and security protocols
  • Handle the team helpdesk/inbox, responding to requests promptly and according to procedures
  • Order and distribute stationery and office supplies as needed
  • Accept and distribute deliveries to the appropriate departments
  • Keep documentation and spreadsheets up to date, following department guidelines
  • Manage and control building access passes securely and in line with policies
  • Use IT systems effectively to meet targets and manage resources
  • Handle sensitive issues professionally, escalating when needed
  • Support IT with printer supplies and keep accurate records
  • Provide administrative support for meetings, including preparing and maintaining documentation
  • Keep managers informed of any issues or progress updates
  • Assist the Health & Safety team with daily tasks when required

Requirements

  • Strong communication skills
  • Someone that is happy to be on their feet all day, working in a fast-paced environment
  • Proficiency with Microsoft Office
  • A flexible and reliable approach to work
  • This role requires a DBS check and three years of references.
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