CrawlJobs Logo
Brook-St Hiredonline Logo Brook-St Hiredonline · Office Administration

Facilities Administration Officer

United Kingdom, Birmingham 13.25 GBP / Hour · Job Posted April 01, 2026
Apply Position
Job Link Share

Job Description

Facilities Admin Officer - Birmingham City Centre. Monday to Friday, 9:00am-5:00pm (some flexibility required). £13.25ph, paid on a weekly basis. Temporary assignment, currently on the system until July 2026 (chance of an extension). Fully onsite - no hybrid working. We're recruiting an admin officer within the facilities team to support a busy Public Sector department in Birmingham. Please note this role is a very hands on, physical job.

Job Responsibility

  • Collaborate with internal and external teams to maintain facilities and build strong working relationships
  • Promote a positive team culture focused on high service standards and continuous improvement
  • Ensure building facilities are properly maintained in coordination with stakeholders
  • Professionally manage contractors, suppliers, and visitors, ensuring they follow health & safety and security protocols
  • Handle the team helpdesk/inbox, responding to requests promptly and according to procedures
  • Order and distribute stationery and office supplies as needed
  • Accept and distribute deliveries to the appropriate departments
  • Keep documentation and spreadsheets up to date, following department guidelines
  • Manage and control building access passes securely and in line with policies
  • Use IT systems effectively to meet targets and manage resources
  • Handle sensitive issues professionally, escalating when needed
  • Support IT with printer supplies and keep accurate records
  • Provide administrative support for meetings, including preparing and maintaining documentation
  • Keep managers informed of any issues or progress updates
  • Assist the Health & Safety team with daily tasks when required

Requirements

  • Strong communication skills
  • Proficiency with Microsoft Office
  • A flexible and reliable approach to work
  • Must be happy to be on feet all day in a fast-paced environment
  • Requires a DBS check
  • Requires three years of references

What we offer

  • Guaranteed interview for veterans or spouses/partners of military personnel who meet essential criteria
  • Guaranteed interview with a PSR Sourcer for candidates with a disability and/or as a veteran or spouse/partner of military personnel who meet essential criteria
Brook-St Hiredonline - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Facilities Administration Officer

8 matching positions

New

Facilities Administration Officer

Facilities Admin Officer - Birmingham City Centre. Monday to Friday, 9:00am-5:00...
Location
Location
United Kingdom , Birmingham
Salary
Salary:
13.25 GBP / Hour
brookstreet.co.uk Logo
Brook-St Hiredonline
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong communication skills
  • Someone that is happy to be on their feet all day, working in a fast-paced environment
  • Facilities experience
  • A flexible and reliable approach to work
Job Responsibility
Job Responsibility
  • Collaborate with internal and external teams to maintain facilities and build strong working relationships
  • Promote a positive team culture focused on high service standards and continuous improvement
  • Ensure building facilities are properly maintained in coordination with stakeholders
  • Professionally manage contractors, suppliers, and visitors, ensuring they follow health & safety and security protocols
  • Handle the team helpdesk/inbox, responding to requests promptly and according to procedures
  • Order and distribute stationery and office supplies as needed
  • Accept and distribute deliveries to the appropriate departments
  • Keep documentation and spreadsheets up to date, following department guidelines
  • Manage and control building access passes securely and in line with policies
  • Use IT systems effectively to meet targets and manage resources
What we offer
What we offer
  • weekly pay
  • Fulltime
Read More
Arrow Right

Facilities Administration Officer

Facilities Admin Officer - Birmingham City Centre Monday to Friday, 9:00am-5:00...
Location
Location
United Kingdom , Birmingham
Salary
Salary:
13.25 GBP / Hour
brookstreet.co.uk Logo
Brook-St Hiredonline
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong communication skills
  • Someone that is happy to be on their feet all day, working in a fast-paced environment
  • Proficiency with Microsoft Office
  • A flexible and reliable approach to work
  • This role requires a DBS check and three years of references.
Job Responsibility
Job Responsibility
  • Collaborate with internal and external teams to maintain facilities and build strong working relationships
  • Promote a positive team culture focused on high service standards and continuous improvement
  • Ensure building facilities are properly maintained in coordination with stakeholders
  • Professionally manage contractors, suppliers, and visitors, ensuring they follow health & safety and security protocols
  • Handle the team helpdesk/inbox, responding to requests promptly and according to procedures
  • Order and distribute stationery and office supplies as needed
  • Accept and distribute deliveries to the appropriate departments
  • Keep documentation and spreadsheets up to date, following department guidelines
  • Manage and control building access passes securely and in line with policies
  • Use IT systems effectively to meet targets and manage resources
  • Fulltime
Read More
Arrow Right
New

Facilities Officer

Part of the Facilities team, the Facilities Officer is a rewarding and dynamic r...
Location
Location
United Kingdom , Dover
Salary
Salary:
31396.00 GBP / Year
migranthelpuk.org Logo
Migrant Help
Expiration Date
July 15, 2026
Flip Icon
Requirements
Requirements
  • Demonstrable experience of accurately and successfully advising Managers on a wide range of Facilities and Health & Safety related matters
  • Excellent problem solving, organisation and administrative skills
  • A demonstrable ability to communicate effectively both in writing and verbally
  • Ability to produce engaging documents and reports and communicate complex information clearly
Job Responsibility
Job Responsibility
  • Support the Facilities Manager with management of offices and premises as required ensuring that we comply with regulation and legislation in terms of Health and Safety and good/best practice standards
  • Procure fixtures and fittings for our offices/premises as required to meet our obligations as an employer and accommodation provider and undertaking day to day maintenance of the Migrant Help asset register
  • Support the provision of utilities contracts in line with our Environmental Management policy seeking to reduce energy usage, waste costs in line with our targeted reductions in carbon emissions
  • Maintain records of energy usage, waste costs in line with our targeted reductions in carbon emissions
  • Maintain a record of health and safety risk assessments and safe systems of working
  • Advising the relevant manager/department on when these are due for review and/or update
  • Maintain records of statutory compliance checks, e.g. PA Testing, annual inspection of fire equipment, alarms are relevant and up to date
  • Build and maintain professional relationships with external partners, landlords and Migrant Help managers to ensure compliance is relevant and up to date
  • Support managers in the provision of DSE self-assessments and their follow up, where necessary
  • Support the provision of audit and Facilities checks on Migrant Help's offices and services to ensure compliance with ISO45001, ISO9001 and ISO27001 accreditations
What we offer
What we offer
  • Our working week is 35 hours per week offering flexibility and work life balance
  • Enhanced family friendly provisions
  • Employees will gain an extra day annual leave per year to a maximum of 39 days, including bank holidays (pro-rata)
  • Option to buy or sell up to 5 days of annual leave
  • Access to Perkbox, an employee rewards and benefits platform with over 9,000 deals and discounts, a range of free perks, employee wellbeing support and other additional employee benefits and recognitions
  • Wellbeing support
  • Migrant Help offers employees a non-contributory pension scheme Migrant Help pays 8% worth of employee salary into the pension scheme
  • Fulltime
Read More
Arrow Right
New

Compliance & Facilities Officer

As a Compliance & Facilities Officer, you will play a key role in ensuring build...
Location
Location
United Kingdom , Southampton
Salary
Salary:
12.86 GBP / Hour
brookstreet.co.uk Logo
Brook-St Hiredonline
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience administering Facilities Management contracts
  • Basic knowledge of the Health & Safety at Work Act, compliance requirements, building legislation, Construction (Design and Management) Regulations (CDM), and Building Regulations
  • Understanding of statutory compliance requirements, including Fire Risk Assessments (FRA), Legionella Risk Assessments (LRA), Asbestos Management, and other estate-related compliance responsibilities
  • Good working knowledge of Building Management and Maintenance Systems
  • Strong IT skills with the ability to maintain accurate records and produce reports
  • Basic financial awareness and experience monitoring expenditure
Job Responsibility
Job Responsibility
  • Support the oversight and management of the Total Facilities Management (TFM) contract
  • Ensure all buildings remain safe and compliant by coordinating statutory inspections, checks, and maintenance activities with landlords and contractors
  • Maintain accurate records relating to statutory inspections, health and safety certifications, and compliance documentation
  • Provide administrative support for the effective delivery of the TFM contract
  • Maintain and update the Building Management System
  • Produce regular performance reports on TFM contractor delivery
  • Support Building Custodians across the estate in carrying out their responsibilities
  • Liaise with stakeholders and monitor work orders to ensure completion within agreed timescales and standards
  • Analyse contract expenditure and maintenance trends to identify opportunities for investment, improvement, and cost reduction
  • Raise purchase requests and purchase orders, ensuring timely processing and payment
What we offer
What we offer
  • Hybrid working arrangement with 60% office-based working
  • Flexible start and finish times
  • 37-hour working week
  • Opportunity to work within a professional facilities and compliance environment
  • Fulltime
Read More
Arrow Right

Administration Officer

Join Our Client as a Full-Time Temporary Administration Officer in Preston! Are...
Location
Location
United Kingdom , Preston
Salary
Salary:
12.86 - 13.25 GBP / Hour
brookstreet.co.uk Logo
Brook-St Hiredonline
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong organisational skills and attention to detail
  • Excellent communication skills, with the ability to support diverse users
  • Ability to follow procedures accurately and handle sensitive information securely
  • Proactive approach to problem-solving and risk management
  • Experience in administrative roles or customer service is beneficial
  • A commitment to delivering high standards of service.
Job Responsibility
Job Responsibility
  • Handling all administrative tasks to prepare for, facilitate, and conclude hearings
  • Providing clear, supportive information to users and stakeholders via face-to-face, telephone, and written communication, including those with complex needs
  • Using HMCTS service scripts and knowledge articles to guide users to the right services
  • Supporting users through complaints procedures, updating systems, and managing risks related to HMCTS buildings
  • Processing work according to standard procedures to meet performance and service standards
  • Managing case files with accurate data entry and secure information handling
  • Overseeing jury service tasks such as selection, deferrals, and attendance tracking, including expense processing
  • Assisting with court listing and scheduling to ensure judicial efficiency
  • Providing judicial support through diary management and administrative assistance
  • Supporting enforcement activities, including financial assessments and report generation
  • Fulltime
Read More
Arrow Right

Administration Officer

Join Our Client as a Full-Time Temporary Administration Officer in Liverpool Ar...
Location
Location
United Kingdom , Liverpool
Salary
Salary:
12.86 - 13.25 GBP / Hour
brookstreet.co.uk Logo
Brook-St Hiredonline
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong organisational skills and attention to detail
  • Excellent communication skills, with the ability to assist diverse users effectively
  • Ability to follow procedures accurately and handle sensitive information securely
  • Proactive approach to risk management and safety
  • Experience in administrative roles, ideally within a court or public sector environment
  • Competence in managing multiple tasks efficiently under pressure.
Job Responsibility
Job Responsibility
  • Providing excellent customer service by assisting users and stakeholders through face-to-face, telephone, and written communication, including those with complex needs
  • Using HMCTS service scripts and knowledge articles to guide users to relevant services and information
  • Supporting complaint procedures, helping users through the process, and updating case management systems
  • Identifying risks related to HMCTS buildings and responding promptly to ensure safety
  • Processing work according to standard procedures to meet performance and service standards
  • Managing case files with accurate data entry, secure information handling, and compliance with data retention policies
  • Handling jury service tasks such as selection, deferrals, attendance tracking, and expense processing
  • Assisting with court listing and scheduling to optimise judicial time and respond to urgent matters
  • Providing judicial support, including diary management and administrative assistance
  • Supporting enforcement activities like financial assessments and fine collection, alongside producing basic reports
  • Fulltime
Read More
Arrow Right

Compliance & Facilities Officer

Brook Street is currently recruiting for a Compliance & Facilities Officer on be...
Location
Location
United Kingdom , Southampton
Salary
Salary:
12.86 GBP / Hour
brookstreet.co.uk Logo
Brook-St Hiredonline
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience administering Facilities Management contracts
  • Basic knowledge of the Health & Safety at Work Act, compliance requirements, building legislation, Construction (Design and Management) Regulations (CDM), and Building Regulations
  • Understanding of statutory compliance requirements, including Fire Risk Assessments (FRA), Legionella Risk Assessments (LRA), Asbestos Management, and other estate-related compliance responsibilities
  • Good working knowledge of Building Management and Maintenance Systems
  • Strong IT skills with the ability to maintain accurate records and produce reports
  • Basic financial awareness and experience monitoring expenditure
Job Responsibility
Job Responsibility
  • Support the oversight and management of the Total Facilities Management (TFM) contract
  • Ensure all buildings remain safe and compliant by coordinating statutory inspections, checks, and maintenance activities with landlords and contractors
  • Maintain accurate records relating to statutory inspections, health and safety certifications, and compliance documentation
  • Provide administrative support for the effective delivery of the TFM contract
  • Maintain and update the Building Management System
  • Produce regular performance reports on TFM contractor delivery
  • Support Building Custodians across the estate in carrying out their responsibilities
  • Liaise with stakeholders and monitor work orders to ensure completion within agreed timescales and standards
  • Analyse contract expenditure and maintenance trends to identify opportunities for investment, improvement, and cost reduction
  • Raise purchase requests and purchase orders, ensuring timely processing and payment
What we offer
What we offer
  • Hybrid working arrangement with 60% office-based working
  • Flexible start and finish times
  • 37-hour working week
  • Fulltime
Read More
Arrow Right

Loan Administration Officer

Administration of loan portfolios on behalf of clients; including processing of ...
Location
Location
China , Nanjing
Salary
Salary:
Not provided
alterdomus.com Logo
Alter Domus
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor degree or higher in accounting or finance or economics or other similar disciplines
  • Experience in a financial services industry is preferable
  • Knowledge of the Funds Industry, specifically alternative Alternative Investment Funds, or debt products would be viewed highly favourably
  • Good business sense and commercial acumen
  • Strong technical capacity and embraces adoption new technological platforms
  • Strong financial and business analytical skills
  • Possess team spirit, capacity to build strong client relationships, and a proactive self starter
  • Excellent communication skills (written and spoken) in English
  • Detail oriented and able to manage multiple priorities and stakeholder
Job Responsibility
Job Responsibility
  • Administration of loan portfolios on behalf of clients
  • including processing of interest, drawdowns and repayments on loan facilities
  • Reporting of loan positions to the client, borrowers and lenders
  • Maintaining unit registries
  • Calculating and issuance of capital calls and distributions notices
  • Monitoring of clients' bank accounts and identification of transactions
  • Onboarding of new client mandates and solutions, including adoption of new technologies
  • Work closely with your immediate team, both locally and remote
  • Build and maintain strong relationships with clients and intermediaries, including auditors, tax advisors, custodians and other parties
  • Contribute to the ongoing growth and development of AD's Melbourne office as the business continues to grow in scale and complexity
What we offer
What we offer
  • Support for professional accreditations
  • Flexible arrangements, generous holidays, plus an additional day off for your birthday
  • Continuous mentoring along your career progression
  • Active sports, events and social committees across our offices
  • 24/7 support available from our Employee Assistance Program
  • The opportunity to invest in our growth and success through our Employee Share Plan
  • Fulltime
Read More
Arrow Right