Facilities Administration Officer

• Collaborate with internal and external teams to maintain facilities and build strong working relationships
• Promote a positive team culture focused on high service standards and continuous improvement
• Ensure building facilities are properly maintained in coordination with stakeholders
• Professionally manage contractors, suppliers, and visitors, ensuring they follow health & safety and security protocols
• Handle the team helpdesk/inbox, responding to requests promptly and according to procedures
• Order and distribute stationery and office supplies as needed
• Accept and distribute deliveries to the appropriate departments
• Keep documentation and spreadsheets up to date, following department guidelines
• Manage and control building access passes securely and in line with policies
• Use IT systems effectively to meet targets and manage resources
• Handle sensitive issues professionally, escalating when needed
• Support IT with printer supplies and keep accurate records
• Provide administrative support for meetings, including preparing and maintaining documentation
• Keep managers informed of any issues or progress updates
• Assist the Health & Safety team with daily tasks when required

• Strong communication skills
• Someone that is happy to be on their feet all day, working in a fast-paced environment
• Facilities experience
• A flexible and reliable approach to work

weekly pay