CrawlJobs Logo
JLL Logo JLL · Office Administration

Facilities Admin cum Reception

Singapore · Job Posted February 21, 2026
Apply Position
Job Link Share

Job Description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Responsibility

  • Handling visitors: receiving, informing and guiding visitors including co-ordination with client’s employees
  • maintaining the visitor log and the monthly contract list update
  • Managing Frontdesk area: maintaining the front office, reception area and all meeting and conference rooms in the client areas
  • Ensure that they are clean, presentable and are in compliance with regulations or requirements of the client
  • Give clear instruction and direction to the Facility Team and other functions who are supporting the office operation
  • Provide assistance to visitors and clients at the counter
  • Greet and welcome individuals approaching the counter
  • Address inquiries and provide relevant information
  • Ensure a positive and professional interaction with visitors
  • Direct clients to the appropriate personnel or department as needed
  • Maintain a helpful and approachable demeanour
  • Handle any immediate concerns or issues raised by visitors
  • Keep the counter area organized and presentable
  • Uphold a customer-centric approach in all interactions
  • Collaborate with team members to enhance customer service
  • Phone Calls: managing day-to-day incoming and outgoing calls and maintaining telephone registers including the switchboard operations
  • managing Facilities Request Call and contribute information for inclusion in the Monthly Report submitted to the client
  • Logistics & Mail Room: managing day-to-day incoming and outgoing mails (Local and Overseas)
  • record all the mails and submit Monthly Report to client
  • receiving, sort, distribute mail / goods deliveries including courier deliveries
  • Manage stationary inventory levels to ensure availability
  • Monitor and track usage of stationary supplies
  • Place orders for replenishment when inventory is low
  • Manage cleanroom consumables, ordering and track usage
  • Organize and maintain a systematic stationary storage system
  • Conduct regular audits to track stationary inventory accuracy
  • Assist with Facilities logistics inventory management
  • Coordinate with vendors for timely delivery of supplies
  • Maintain records of incoming and outgoing inventory
  • Implement efficient logistics processes to optimize inventory flow
  • Collaborate with relevant teams to address inventory needs
  • General administrative activities & office operation: manage Client’s Recreation Card and supply of toners for all the photocopiers
  • provide assistance in general administrative activities (ie ordering of office stationeries, photocopy papers, cleanroom notebooks, etc.)
  • Supporting customer’s visit, workshop and organize company events, etc.
  • Inventory of stocks
  • Manage general office operation
  • Can give clear instruction and direction to the facility team and other functions who are supporting the office operation
  • contribute information for inclusion in the Monthly Report submitted to the client
  • Performing ad-hoc administrative duties which may be assigned
  • Manage access control and security procedures for the facility
  • Support facility-related tasks, such as coordinating repairs and events
  • Handle basic administrative tasks, such as data entry and filing
  • Keep track of office equipment and arrange for maintenance
  • Maintain accurate records and documentation as required
  • Collaborate with various departments to ensure smooth operations

Requirements

  • At least 1 to 2 years of experience in a similar role in a corporate environment
  • Good communication skills for interfacing with executives
  • Basic knowledge of MS office such as PowerPoint, excel and MS Word
  • Able to carry yourself well and present a professional and friendly corporate image to clients
  • Able to confidently interact with all levels of the organisation from Heart of Department to Cleaning Contractors
  • Learn new systems quickly
  • Can communicate well with senior leadership and stakeholders and interfacing with Executive
JLL - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Facilities Admin cum Reception

8 matching positions

Receptionist cum Admin Assistant

Our people are ambitious and humble, believing in what they do and convinced tha...
Location
Location
Malaysia , Kuala Lumpur
Salary
Salary:
Not provided
bureauveritas.cz Logo
Bureau Veritas Certification CZ, s.r.o.
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Diploma or Bachelor's degree in Business Administration, Office Management, or a related field
  • Minimum of 2-3 years of experience in a similar role, preferably in a corporate setting
  • Excellent verbal and written communication skills
  • Strong organizational and time management abilities
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Familiarity with office equipment (e.g., printers, copiers, fax machines)
  • Basic understanding of office administrative processes and procedures
  • Professional, friendly, and customer-oriented demeanor
  • Ability to multitask and work well under pressure
  • Strong attention to detail and problem-solving skills
Job Responsibility
Job Responsibility
  • Handle the front office - directing all visitors, including vendors, clients, candidates and customers appropriately
  • Screen incoming calls and direct them to appropriate departments, taking accurate and complete messages when necessary
  • Order, manage, and maintain an inventory of office stationery and pantry supplies, ensuring timely replenishment
  • Manage routine office administrative duties, including filing, data entry, and document management
  • Assist in the coordination and scheduling of meetings, conferences, and events, including booking meeting rooms and managing catering arrangements for HR and Admin Department
  • Manage meeting room reservations, ensuring efficient utilization of space and resources
  • Assist with new hire seating arrangements, coordinating with relevant departments to ensure a smooth onboarding process
  • Oversee office maintenance and upkeep, liaising with facilities management to address any issues promptly
  • Maintain and update company databases, such as vendor contacts, and client information
  • Coordinate and manage the day-to-day operations of the Office Assistants, providing guidance and support as needed
Read More
Arrow Right

Executive Assistant

Location
Location
United States , Saint Louis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
  • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
  • Proficiency in collaboration and delegation of duties
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Exceptional interpersonal skills
  • Friendly and detail oriented demeanor
Job Responsibility
Job Responsibility
  • Screening calls
  • Making travel and meeting arrangements
  • Preparing reports and financial data
  • Training and supervising other support staff and customer relations
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • free online training
Read More
Arrow Right

Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadersh...
Location
Location
United States , Lake Zurich
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience Paralegal or corporate law experience preferred
  • Demonstrated experience providing high-level administrative support to executives in a fast-moving business environment
  • Strong skill in calendar management, including prioritizing requests and adapting to frequent schedule changes
  • Proven ability to coordinate travel arrangements and manage related logistics from planning through expense reconciliation
  • Excellent written and verbal communication skills with the ability to produce clear, business-ready documents
  • Sound judgment and a high level of discretion when working with confidential information
  • Ability to manage multiple priorities independently while maintaining accuracy and attention to detail
  • Strong attention to detail and confidence interacting with stakeholders at all levels of an organization
Job Responsibility
Job Responsibility
  • Oversee complex executive calendars, balancing changing priorities and independently resolving scheduling conflicts to support leadership effectiveness
  • Arrange domestic and international travel plans, including itineraries, meeting schedules, and expense documentation
  • Prepare leaders for meetings by gathering background materials, organizing briefing documents, and monitoring follow-up actions
  • Coordinate with cross-functional stakeholders to maintain meeting rhythms, reporting timelines, and day-to-day operational flow
  • Create, revise, and format presentations, correspondence, and reports for executive audiences with a high level of accuracy and professionalism
  • Monitor important initiatives, deadlines, and next steps across multiple workstreams to help ensure timely completion
  • Manage confidential business information with discretion, especially when handling sensitive employee, leadership, and corporate matters
  • Serve as a key point of contact between executives and internal or external partners, including senior leaders, vendors, and global teams
What we offer
What we offer
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • Company 401(k) plan
  • Fulltime
Read More
Arrow Right

Fleet & Logistics Coordinator

We are looking for a Fleet & Logistics Coordinator to support manufacturing oper...
Location
Location
United States , Virginia Beach
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1 year of experience in fleet support, logistics coordination, transportation operations, or a related field
  • Demonstrated ability to communicate effectively with drivers, vendors, and internal teams with strong attention to detail
  • Strong problem-solving skills with the ability to respond calmly and efficiently to operational issues
  • High attention to detail when handling records, compliance materials, and time-sensitive updates
  • Ability to work independently and stay organized in a fast-paced onsite environment
  • Basic to intermediate Microsoft Excel skills for tracking information, maintaining logs, and supporting reporting needs
Job Responsibility
Job Responsibility
  • Coordinate vehicle service scheduling, maintenance follow-up, and repair tracking to help keep the fleet operational and compliant
  • Prepare, review, and maintain registration records, compliance files, and other fleet-related documentation with a high level of accuracy
  • Serve as a central point of contact for external service providers and suppliers, ensuring timely communication and issue resolution
  • Assist drivers and internal teams with routing, scheduling, and transportation-related questions to support daily logistics activity
  • Monitor incoming fleet communications, identify operational concerns, and escalate urgent matters to the appropriate stakeholders
  • Track service needs, vendor updates, and fleet status information in spreadsheets and internal records for reporting and planning purposes
  • Support shipping and distribution coordination by helping align transportation needs with operational priorities
  • Work independently to manage multiple requests, maintain organization, and respond quickly to changing business demands in the Virginia Beach, Virginia location
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • enrollment in our company 401(k) plan
Read More
Arrow Right

Staff Accountant (Contract-to-Hire)

We are working with a client in the hospitality industry to hire a Staff Account...
Location
Location
United States , Carmel
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Accounting or Finance
  • 2+ years of accounting experience
  • Solid understanding of accounting principles
  • Strong Excel and Microsoft Office skills
  • Excellent communication skills with the ability to interact across teams
  • Ability to multi-task, meet deadlines, and work independently
  • Strong analytical and critical thinking skills
Job Responsibility
Job Responsibility
  • Review and post daily sales activity, including accounts receivable reconciliations
  • Perform daily reconciliations
  • Prepare monthly close journal entries
  • Review and validate inventory reports
  • Conduct analytical review of balance sheet accounts to ensure accuracy and support
  • Generate reports and support ad hoc requests from leadership
What we offer
What we offer
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right

Optical Assembly, Integration, And Test (AI&T) Engineer

An Optical Assembly, Integration, and Test (AI&T) Engineer is sought to support ...
Location
Location
United States , Lexington
Salary
Salary:
75.00 - 100.00 USD / Hour
csetalent.com Logo
Connexion Systems & Engineering, Inc
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3–5 years of optical AI&T experience
  • Experience assembling, aligning, and testing refractive and reflective optical systems and components
  • Familiarity with optical alignment instrumentation including interferometers, autocollimators, alignment telescopes, theodolites, profilometers, and wavefront sensors
  • Broad understanding of optical fabrication techniques and experience evaluating vendors for custom optical manufacturing
  • Experience performing incoming inspection of procured optical components and familiarity with optical fabrication specifications
  • Ability to work effectively within small multidisciplinary engineering teams
  • Bachelor's Degree
  • 3+ years of experience with: Laser characterization equipment, Free-space optics, Handling, cleaning, and inspection of optical components in laboratory environments, Optical technology and optical hardware, Optical systems integration and testing, Hardware and software integration, Environmental testing (TVAC, vibration, shock, thermal cycling, etc.)
  • 1+ year of optical design experience
Job Responsibility
Job Responsibility
  • Plan and prepare for extensive optical assembly, integration, and testing activities conducted in laboratory clean rooms
  • Develop optical system assembly and alignment approaches, derive requirements, define process flows, and identify or develop required ground support equipment (GSE)
  • Collaborate with mechanical and opto-mechanical engineers to design mounts and assemblies with appropriate adjustment resolution and degrees of freedom
  • Execute assembly and alignment of free-space and fiber-optic optical assemblies, including sensor integration and performance characterization
  • Specify custom optical components such as mirrors, lenses, and filters
  • assess supplier capabilities
  • and inspect/test procured optics
  • Utilize free-space optical tooling including interferometers, polarimeters, laser beam profilers, alignment telescopes, and autocollimators
  • Work with fiber optic cables and components, including associated testing methods
  • Write AI&T procedures, document build activities, and participate in troubleshooting and issue resolution
What we offer
What we offer
  • medical insurance
  • 10 days of Paid Time Off
  • 11 paid holidays
  • 401(k) match
  • Fulltime
Read More
Arrow Right

Staff Accountant

We are looking for a detail-oriented Staff Accountant to join a non-profit organ...
Location
Location
United States , Youngstown
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in Accounting, Business, or a related discipline is required
  • Strong proficiency in Microsoft Excel is required
  • Familiarity with core accounting processes such as journal entries, general ledger maintenance, reconciliations, and reporting is preferred
  • Experience supporting tax-related accounting activities, including corporate tax, sales tax, or corporate tax return processes, is a plus
  • Exposure to accounting or expense management platforms, including enterprise financial systems, is preferred
  • Ability to organize detailed financial information, meet deadlines, and maintain accuracy in a fast-paced environment
  • Valid driver's license and dependable transportation are required
Job Responsibility
Job Responsibility
  • Manage day-to-day accounting support across payables, receivables, payroll processing, invoicing, and related financial transactions
  • Review and organize vendor records, assign appropriate expense coding, route items for approval, and apply cash receipts accurately
  • Record journal entries, reconcile balance sheet accounts, maintain general ledger accuracy, and assist with month-end close activities
  • Create recurring and ad hoc financial reports related to budgets, billing activity, and operational performance metrics
  • Provide support for purchasing workflows, monitor expense classifications, and help maintain accounting system data
  • Prepare documentation for audits and keep fiscal records, agreements, and supporting files current and well organized
  • Partner with department leaders and management to support budgeting, reporting needs, internal controls, and financial procedures
  • Contribute to grant and contract billing processes and complete additional accounting assignments as business needs evolve
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payables...
Location
Location
United States , Brook Park
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in accounts payable or a closely related accounting support role
  • Working knowledge of invoice coding, account coding, and high-volume data entry practices
  • Experience handling ACH transactions and printed check payments
  • Familiarity with accounting platforms such as QuickBooks, Xero, or Financial Edge
  • Strong attention to detail with the ability to manage repetitive financial tasks accurately
  • Comfortable working in a laid-back environment that requires consistency, focus, and reliability
  • Ability to communicate clearly and collaborate effectively with team members and business partners
Job Responsibility
Job Responsibility
  • Process vendor invoices accurately and enter billing details into the accounting system in a timely manner
  • Review invoices and supporting documents to assign correct general ledger or account codes before payment
  • Prepare and complete check runs, ensuring payments are issued according to approved schedules and internal procedures
  • Support ACH payment activity by verifying banking and payment information and helping maintain accurate electronic disbursements
  • Reconcile payable records and investigate discrepancies to keep financial data complete and up to date
  • Maintain organized documentation for invoices, payments, and related accounting records for audit and reporting purposes
  • Work with internal stakeholders to resolve billing questions, missing information, or approval delays
  • Assist with ongoing accounts payable workflow improvements and other assigned accounting support tasks as needed
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right