Facilities Admin cum Reception Job at JLL

Facilities Admin cum Reception

JLL

Location:
Singapore

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Responsibility:

Handling visitors: receiving, informing and guiding visitors including co-ordination with client’s employees
maintaining the visitor log and the monthly contract list update
Managing Frontdesk area: maintaining the front office, reception area and all meeting and conference rooms in the client areas
Ensure that they are clean, presentable and are in compliance with regulations or requirements of the client
Give clear instruction and direction to the Facility Team and other functions who are supporting the office operation
Provide assistance to visitors and clients at the counter
Greet and welcome individuals approaching the counter
Address inquiries and provide relevant information
Ensure a positive and professional interaction with visitors
Direct clients to the appropriate personnel or department as needed
Maintain a helpful and approachable demeanour
Handle any immediate concerns or issues raised by visitors
Keep the counter area organized and presentable
Uphold a customer-centric approach in all interactions
Collaborate with team members to enhance customer service
Phone Calls: managing day-to-day incoming and outgoing calls and maintaining telephone registers including the switchboard operations
managing Facilities Request Call and contribute information for inclusion in the Monthly Report submitted to the client
Logistics & Mail Room: managing day-to-day incoming and outgoing mails (Local and Overseas)
record all the mails and submit Monthly Report to client
receiving, sort, distribute mail / goods deliveries including courier deliveries
Manage stationary inventory levels to ensure availability
Monitor and track usage of stationary supplies
Place orders for replenishment when inventory is low
Manage cleanroom consumables, ordering and track usage
Organize and maintain a systematic stationary storage system
Conduct regular audits to track stationary inventory accuracy
Assist with Facilities logistics inventory management
Coordinate with vendors for timely delivery of supplies
Maintain records of incoming and outgoing inventory
Implement efficient logistics processes to optimize inventory flow
Collaborate with relevant teams to address inventory needs
General administrative activities & office operation: manage Client’s Recreation Card and supply of toners for all the photocopiers
provide assistance in general administrative activities (ie ordering of office stationeries, photocopy papers, cleanroom notebooks, etc.)
Supporting customer’s visit, workshop and organize company events, etc.
Inventory of stocks
Manage general office operation
Can give clear instruction and direction to the facility team and other functions who are supporting the office operation
contribute information for inclusion in the Monthly Report submitted to the client
Performing ad-hoc administrative duties which may be assigned
Manage access control and security procedures for the facility
Support facility-related tasks, such as coordinating repairs and events
Handle basic administrative tasks, such as data entry and filing
Keep track of office equipment and arrange for maintenance
Maintain accurate records and documentation as required
Collaborate with various departments to ensure smooth operations

Requirements:

At least 1 to 2 years of experience in a similar role in a corporate environment
Good communication skills for interfacing with executives
Basic knowledge of MS office such as PowerPoint, excel and MS Word
Able to carry yourself well and present a professional and friendly corporate image to clients
Able to confidently interact with all levels of the organisation from Heart of Department to Cleaning Contractors
Learn new systems quickly
Can communicate well with senior leadership and stakeholders and interfacing with Executive

Additional Information:

Job Posted:
February 21, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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Job Link Share:

Facilities Admin cum Reception

JLL

Location:
Singapore

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 21, 2026

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Job Description:

Job Responsibility:

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Additional Information:

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