Fabric Assistant

• Take full ownership of raising and managing purchase orders (POs) for Studio requirements in London
• Ensure all POs are accurately issued, tracked, and updated where required
• Verify pricing accuracy against agreed supplier quotations prior to issuing purchase orders
• Liaise directly with suppliers to confirm order details, pricing, and shipment timelines
• Manage invoice processing, ensuring alignment between POs, invoices, and delivered goods
• Request and collect all required shipping and commercial documentation from suppliers upon dispatch
• Liaise with the Accounts department to ensure timely reconciliation and payment of invoices
• Request and file technical sheets for all ordered fabrics
• Take full ownership of fabric-related shipment coordination for London
• Request proforma invoices and required shipment documentation from suppliers prior to dispatch
• Generate shipment labels through the internal system
• Ensure all shipment details are accurately aligned with internal records
• Monitor inbound and outbound shipments, proactively following up on delays
• Onboard new suppliers into the internal system database
• Maintain accurate shipment records and tracking information
• Maintain accurate digital records of purchase orders, invoices, and fabric documentation
• Provide fabric-related data and documentation to internal teams
• Liaise with internal teams on operational fabric matters
• Act as the coordination point between London and Milan teams
• Provide coordination support for fabric-related requests from London-based teams
• Lead logistical coordination during Show periods
• Track stock availability, shipment status, and urgent transfers
• Manage high-volume, time-sensitive fabric movements during peak periods

• Minimum 2-3 years’ experience within a fabric, sourcing, or product development environment
• Proven experience independently raising and managing purchase orders and supplier coordination
• Strong understanding of fabric ordering processes, pricing structures, and shipment workflows
• Ability to work autonomously and manage priorities with minimal supervision
• High attention to detail, particularly in price verification, documentation, and shipment accuracy
• Confident communicator when liaising with suppliers and internal teams

Experience working alongside fabric R&D or product development teams is advantageous

• Staff discounts
• Health & Wellbeing support (includes Private Medical Health Insurance, EAP, Gym Discounts, Access to Financial Planning Service, etc.)
• Perkbox Discounts and Wellness Hub
• Cycle to work scheme
• Generous annual leave allowance
• Pension Scheme
• Training and hands-on experience
• Opportunities to build new skills and gain valuable industry knowledge