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Fabric Assistant

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Vivienne Westwood

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Location:
United Kingdom , London

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

29051.00 - 32500.00 GBP / Year
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Job Description:

This role provides dedicated administrative and logistical support to the Fabric function in London, ensuring efficient management of purchase orders, shipments, inventory records and departmental administration.

Job Responsibility:

  • Take full ownership of raising and managing purchase orders (POs) for Studio requirements in London
  • Ensure all POs are accurately issued, tracked, and updated where required
  • Verify pricing accuracy against agreed supplier quotations prior to issuing purchase orders
  • Liaise directly with suppliers to confirm order details, pricing, and shipment timelines
  • Manage invoice processing, ensuring alignment between POs, invoices, and delivered goods
  • Request and collect all required shipping and commercial documentation from suppliers upon dispatch
  • Liaise with the Accounts department to ensure timely reconciliation and payment of invoices
  • Request and file technical sheets for all ordered fabrics
  • Take full ownership of fabric-related shipment coordination for London
  • Request proforma invoices and required shipment documentation from suppliers prior to dispatch
  • Generate shipment labels through the internal system
  • Ensure all shipment details are accurately aligned with internal records
  • Monitor inbound and outbound shipments, proactively following up on delays
  • Onboard new suppliers into the internal system database
  • Maintain accurate shipment records and tracking information
  • Maintain accurate digital records of purchase orders, invoices, and fabric documentation
  • Provide fabric-related data and documentation to internal teams when requested
  • Liaise with internal teams on operational fabric matters originating from London
  • Act as the coordination point between London and Milan teams to ensure alignment on fabric orders, shipments, and related documentation
  • Provide coordination support for fabric-related requests from London-based teams
  • Lead logistical coordination during Show periods, including consolidation of supplier stock, shipment to London, and onward distribution to Milan
  • Track stock availability, shipment status, and urgent transfers to ensure materials align with Show production timelines
  • Manage high-volume, time-sensitive fabric movements during peak periods
  • Any other ad hoc tasks required

Requirements:

  • Minimum 2-3 years’ experience within a fabric, sourcing, or product development environment
  • Proven experience independently raising and managing purchase orders and supplier coordination
  • Strong understanding of fabric ordering processes, pricing structures, and shipment workflows
  • Experience working alongside fabric R&D or product development teams is advantageous
  • Ability to work autonomously and manage priorities with minimal supervision
  • High attention to detail, particularly in price verification, documentation, and shipment accuracy
  • Confident communicator when liaising with suppliers and internal teams
What we offer:
  • Staff discounts
  • Health & Wellbeing support (includes Private Medical Health Insurance, EAP, Gym Discounts, Access to Financial Planning Service, etc.)
  • Perkbox Discounts and Wellness Hub
  • Cycle to work scheme
  • Generous annual leave allowance
  • Pension Scheme
  • Training and hands-on experience
  • Opportunities to build new skills and gain valuable industry knowledge

Additional Information:

Job Posted:
April 15, 2026

Expiration:
May 13, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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