Export & Order Processing Coordinator Job at Office Angels (Guildford)

Operations & Order Processing Coordinator

We’re hiring a bilingual (English/Spanish) Operations & Order Processing Coordin...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bilingual English/Spanish required
Prior office administration, order processing, customer service, or QuickBooks experience preferred
QuickBooks Enterprise Solutions (Desktop Version)
Microsoft Excel
Experience with inventory systems is a plus

Job Responsibility

Enter customer purchase orders into QuickBooks Enterprise (Desktop Version) and create sales orders
Export sales order information into Excel to generate warehouse pull sheets
Communicate with customers regarding order confirmations, discrepancies, backorders, and stock availability
Create and process supplier purchase orders in QuickBooks
Submit vendor POs via email and follow up on order confirmations and ETAs
Receive inventory and process receiving in QuickBooks
Assist with accounts receivable support, filing, and general office duties
Answer incoming calls and provide customer support as needed

What we offer

Benefits available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Order Processing Coordinator

We are looking for an experienced and detail oriented Order Processing Coordinat...

Location

United Kingdom , Guildford

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

At least 5 years' experience in order processing, logistics or supply chain coordination
Experience working with international suppliers, ideally in China
Experience supporting UK and European B2B customers
Working knowledge of ERP or order management systems
Strong Excel or Google Sheets skills
Excellent communication and coordination skills
High attention to detail and the ability to manage multiple priorities

Job Responsibility

Receive, validate and enter customer orders into ERP systems
Confirm product availability, pricing, shipping terms and lead times, communicating clearly with customers
Maintain accurate order documentation and records at every stage
Manage all aspects of orders including quantities, delivery dates, formats, currencies and pricing, as well as handling changes, delays or reorganisation of orders
Work to a right first time culture where accuracy is critical
Produce customer specific paperwork in line with individual retailer SOPs
Prepare and coordinate export documentation for non‑EU shipments, including liaising with Chambers of Commerce and overseas factories where required
Monitor stock levels and coordinate with warehouse and procurement teams to align supply with demand
Escalate low stock, backorders or shipment delays to the relevant teams
Maintain a high level of data accuracy across all systems

Fulltime

Order Coordinator Assistant

Based in our Munich headquarters, the Order Coordination Team supports the organ...

Location

Germany , Munich

Salary:

Not provided

Brainlab

Expiration Date

Until further notice

Requirements

Completed commercial education
Minimum of 1 year experience in a service-orientated and international environment, such as sales support or customer service
Strong interpersonal skills with the ability to work independently with a deep sense of commitment
A motivated team player with a good sense of humor and proactive mindset
Ability to manage multiple tasks simultaneously in a fast-paced environment under tight deadlines
Excellent verbal and written communications skills
Well-organized with solid computer skills and knowledge in integrated ERP solutions, e.g. SAP, Salesforce.com
Business fluency in German and English

Job Responsibility

Creating and monitoring customer orders within SAP and Salesforce
Checking product availability and capacity planning according to customer requirements within SAP
Maintaining accurate, up-to-date order documentation and efficiency during the post-sales and production process
Processing deliveries for shipment, ensuring timely delivery of products to customer sites
Obtaining approvals and following up on back orders with relevant stakeholders
Creating invoices, credit notes/memos as well as managing return orders
Monitoring of open orders in OOPA
Booking of acceptance, revenue and warranty dates in SAP
Close collaboration with various departments such as sales operations at HQ and subsidiaries, production, warehouse and export to coordinate orders efficiently
Participation and contribution to continuous improvement project

What we offer

30 vacation days, plus December 24th and December 31st
Flexible working hours as well as hybrid work model within Germany
Bike leasing via cooperation partner "BikeLeasing"
Parking garage and safe underground bike storage
Award-winning subsidized company restaurant and in-house cafes
Variety-rich fitness program in our ultra-modern 360m2 company gym
Regular after work, team, and company events
Comprehensive training and continuing education opportunities

Export Coordinator

We are seeking a detail-oriented and proactive Export Coordinator to join our te...

Location

United Kingdom

Salary:

17.50 GBP / Hour

SRG

Expiration Date

August 31, 2026

Requirements

Comfortable owning the customer operational relationship and communicating clearly across teams
Strong attention to detail, accuracy, and documentation
Able to handle complexity and manage multiple orders concurrently
Works independently once trained, and is deadline-driven and organised
Experience with SAP (core)
Experience with OpenText - Validation Tool
Experience with Maersk booking systems
Proficiency in Excel (required)
Proficiency in Word / PowerPoint (preferred)

Job Responsibility

Act as the primary operational contact for customers, managing purchase order amendments and communicating shipment plans
Support trials and new product introductions, and coordinate dispute resolution and damaged goods claims
Receive and validate customer purchase orders, manage obsolete or substituted SKUs, and ensure master data extensions are completed
Create and maintain sales orders in SAP, apply pricing and Incoterm data, and process free-of-charge orders
Align with the Planning Team to confirm stock availability and handover to logistics partners (e.g., Maersk)
Plan pallets, containers, and packaging, including special handling for dangerous goods
Archive purchase orders and documentation appropriately
Raise and follow through on dispute cases and investigate damaged goods issues
Provide daily and weekly operational reports, attend regular calls with customers and logistics partners, and support operational projects and process improvements
Train new team members and customer-side operational teams as needed

Customer Supply Chain Export Coordinator

At Joseph Joseph, we are driven by a simple yet powerful belief — that intellige...

Location

United Kingdom , London

Salary:

Not provided

Joseph Joseph

Expiration Date

Until further notice

Requirements

2–3 years’ experience in customer service, order management, or export coordination
Strong working knowledge of Excel (lookups, pivot tables, data validation, etc.)
Comfortable using or learning ERP systems (SAP preferred)
Experience working with or supporting export processes, documentation, and customer compliance
Strong organisational and communication skills
Ability to manage multiple priorities and deadlines in a fast-moving environment
High attention to detail and proactive problem-solving mindset
Familiarity with SLA tracking, customer booking processes, and 3PL coordination
Customer-first mindset with a passion for delivering service excellence
Proactive, solution-driven, and collaborative

Job Responsibility

Manage the end-to-end processing of Ex Works customer orders, ensuring accuracy and timeliness
Prepare and validate export documentation (invoices, packing lists, CoOs, etc.) in line with customer and customs requirements
Maintain and distribute open order books, providing regular updates to internal stakeholders and customers
Work closely with Supply Planning to confirm stock allocation for export orders
Communicate back-in-stock dates and order status for delayed SKUs
Monitor progress of warehouse dispatches and customer collections, escalating delays where needed
Coordinate with 3PL warehouses and freight forwarders to schedule and track customer collections
Update expected revenue forecasts in Sales Performance Reports
Identify and document SLA failures or export issues, assist in root cause tracking, and escalate recurring challenges
Ensure compliance with current export legislation and customer requirements

What we offer

Competitive salary and holiday allowance
Company performance related bonus
A pension contribution
An exclusive staff discount
24/7 healthcare appointment support
Hybrid working – 3 days in office & 2 days from home and flex start/finish times
External private employee wellbeing support
Access to Perkbox
Volunteer days
Team Recognition scheme

Export Coordinator

We are seeking a detail-oriented and proactive Export Coordinator to join our te...

Location

United Kingdom

Salary:

17.50 GBP / Hour

SRG

Expiration Date

August 31, 2026

Requirements

Comfortable owning the customer operational relationship and communicating clearly across teams
Strong attention to detail, accuracy, and documentation
Able to handle complexity and manage multiple orders concurrently
Works independently once trained, and is deadline-driven and organised
Experience with SAP (core)
Experience with Excel (required)
Experience with Word / PowerPoint (preferred)

Job Responsibility

Act as the primary operational contact for customers, managing purchase order amendments and communicating shipment plans
Support trials and new product introductions, and coordinate dispute resolution and damaged goods claims
Receive and validate customer purchase orders, manage obsolete or substituted SKUs, and ensure master data extensions are completed
Create and maintain sales orders in SAP, apply pricing and Incoterm data, and process free-of-charge orders
Align with the Planning Team to confirm stock availability and handover to logistics partners (e.g., Maersk)
Plan pallets, containers, and packaging, including special handling for dangerous goods
Archive purchase orders and documentation appropriately
Raise and follow through on dispute cases and investigate damaged goods issues
Provide daily and weekly operational reports, attend regular calls with customers and logistics partners, and support operational projects and process improvements
Train new team members and customer-side operational teams as needed

Export Sales Coordinator

EXPORT SALES COORDINATOR | EXPORT ADMINISTRATOR. We are recruiting an Export Sal...

Location

United Kingdom , Speke, Liverpool

Salary:

27600.00 GBP / Year

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Previous experience in export sales order processing or export administration
Strong knowledge of export documentation (EU and non-EU)
Experience working in a customer service or sales support environment
Confident using Microsoft Excel, Word and Outlook
Strong organisational skills with excellent attention to detail
Ability to work under pressure and meet deadlines

Job Responsibility

Process and manage export sales orders from order receipt to delivery
Provide a high level of customer service to international customers
Liaise with Area Sales Managers, internal departments and customers
Handle customer queries via telephone and email
Prepare and issue export documentation including invoices, shipping notes, Bills of Lading and Certificates of Origin
Ensure compliance with export regulations, HM Customs, and country-specific requirements
Manage stock availability, logistics and delivery information
Maintain accurate records, data entry and diary management

Fulltime

Senior & Principal Technical Program Manager

The Cloud & AI organization accelerates Microsoft’s mission and bold ambitions t...

Location

United States , Multiple Locations

Salary:

119800.00 USD / Year

Microsoft Corporation

Expiration Date

Until further notice

Requirements

Bachelor's Degree AND 4+ years experience in engineering, product/technical program management, data analysis, or product development OR equivalent experience
2+ years of experience managing cross-functional and/or cross-team projects
Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings: Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter. Citizenship & Citizenship Verification: This role will require access to information that is controlled for export under export control regulations, potentially under the U.S. International Traffic in Arms Regulations or Export Administration Regulations, the EU Dual Use Regulation, and/or other export control regulations.  As a condition of employment, the successful candidate will be required to provide either proof of their country of citizenship or proof of their U.S. permanent residency or other protected status (e.g., under 8 U.S.C. 1324b(a)(3)) for assessment of eligibility to access the export controlled information. To meet this legal requirement, and as a condition of employment, the successful candidate’s citizenship will be verified with a valid passport. Lawful permanent residents, refugees, and asylees may verify status using other documents, where applicable

Job Responsibility

Program management of multiple simultaneous engagements, delivering status reports to managers, coordinating customer and team resources needed to respond
Support of customer and internal needs (both pre- and post-onsite deployment), clearly communicating objectives and guidance to stakeholders
Provide comprehensive project summaries for process improvement, post incident reporting, and ensuring that feedback and data collected for each escalation or incident
Produce repeatable processes and instruct teams on these processes
Support logistics, triage, and prioritization of feature requests for the development group
Accountable for the quality of own work
to be delivered within agreed procedures and timeframes and focused on internal and/or external customer needs
Maintain a high-level understanding of the security tools and processes used by Microsoft in order to thoroughly answer customer concerns
Additional operational assistance with the needs of a growing business, including new offering development, internal rhythm of business communications, and field training
Work independently and effectively, and manage through ambiguity

Fulltime

Select Country

Export & Order Processing Coordinator

Job Description

Job Responsibility

Requirements

Nice to have

Looking for more opportunities?