Export Documentation Coordinator Job at Forest People

Air Export Coordinator

Location

United States , Cypress

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of air export freight forwarding experience preferred
Knowledge of international air export documentation and procedures
Experience with AES filings and export compliance requirements
Familiarity with Incoterms, airline routing, and freight forwarding operations
Strong communication, organizational, and problem-solving skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Proficiency in Microsoft Office and freight forwarding software systems

Job Responsibility

Coordinate international air export shipments from start to finish
Prepare export documentation
Ensure regulatory compliance
Provide exceptional customer service
Arrange transportation, flight bookings, cargo movement, and shipment tracking
Communicate with airlines, trucking companies, warehouses, overseas agents, and customers
Monitor shipment milestones and provide proactive status updates
Prepare and process export documentation including Air Waybills (MAWB/HAWB), commercial invoices, packing lists, and related shipping documents
Complete and verify AES filings and ensure compliance with U.S. export regulations
Review shipment details for accuracy

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

Export Coordinator

Manage all Export Invoices / Documents as per compliance with Govt of India rule...

Location

India , Greater Noida

Salary:

Not provided

CNH Industrial

Expiration Date

Until further notice

Requirements

Bachelor's degree in Logistics, Supply Chain Management, BA or B.Com or a related field experience in Export Management and handling of documentations
At least 10 -15 years of experience in plant logistics, inventory management, Compliance Management or supply chain operations
IT System knowledge is must like SAP
Regulatory & Compliance knowledge to handle EXIM documentations, Taxation & refunds from Govt bodies

Job Responsibility

Manage all Export Invoices / Documents as per compliance with Govt of India rules of Taxations & Statutory Audits
Cross functional activities for Export Noida & Pune AG
The export documentation process encompasses all commercial activities related to tractors and components. This includes coordination and liaison with customs authorities, taxation departments, and the internal finance
The process also involves the preparation and verification of key export documents such as Commercial Invoices, Packing Lists, GST Invoices, Shipping Bills, Examination Reports, Container Self-Sealing Letters
Export invoicing for Tractors and components is handled for multiple international all regions
Responsible for statutory compliance related to exports, including submission of required documents to Customs and Excise departments for claiming export benefits such as Duty Drawback, IGST Refund, LUT, and Advance License
Coordinate with Export Inspection Agencies and Chambers of Commerce for obtaining export-related certifications such as Certificate of Origin (COO)
Manage and process Export Certificate of Origin (COO) documentation for the Noida Plant covering all regions
Export Inventory Transfer to Dadri Warehouse & Back to Noida Plant for following Regions APAC/EMEA/LATAM
Coordinate Cross-functional coordination within the plant to support export operations, aligning , quality, logistics, Treasury and compliance teams to meet international shipment schedules, regulatory requirements, and customer specifications

What we offer

Flexible work arrangements
Savings & Retirement benefits
Tuition reimbursement
Parental leave
Adoption assistance
Fertility & Family building support
Employee Assistance Programs
Charitable contribution matching and Volunteer Time Off

Fulltime

Export Coordinator

This company takes pride in fostering a supportive work environment where career...

Location

Australia , Melbourne

Salary:

Not provided

People Group

Expiration Date

Until further notice

Requirements

Minimum of 2-3 years’ experience in export operations
Export Coordinator experience
Knowledge of customs and freight forwarding terminology
Strong problem-solving skills
Advanced negotiation and relationship skills
High level customer service skills
Positive and professional attitude
Proficient in the Microsoft Office suite
High attention to detail and strong planning and organising skills
Ability to prioritise tasks effectively in a busy work environment

Job Responsibility

Liaising with customers and overseas offices to coordinate export shipments (courier, Air, FCL, LCL, OOG)
Maintaining up to date communication with clients, efficiently providing guidance and shipment/enquiry status
Ensuring all client KPI’s are achieved, and information is processed through Insight in an efficient manner
Verifying cargoes suitability for international transport and making relevant arrangements should the freight require repacking or fumigation
Facilitating airfreight /seafreight bookings of various types of cargo including dangerous goods
Ensuring competitive buying
Timely and accurately completing export clearances and preparing export documentation (inclusive of DG and consular documentation)
Pre-alerting and monitoring consignments in a timely manner
Completing billing process (timely and accurately coding supplier’s invoices and preparing files for handover to Accounts)
Assisting with tenders and competitive RFQ’s

What we offer

Ongoing personal development, training, and career progression opportunities
Highly competitive salary
Ability to own the role at hand

Fulltime

Export Coordinator

As the main point of contact for your clients, you will play a pivotal role in e...

Location

United Kingdom , Leeds

Salary:

28000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experienced in export services, customs documentation, and logistics processes
Familiar with various freight modes and rate negotiation
A proactive communicator with a knack for building relationships
Detail-oriented and organised, with the ability to manage multiple tasks effectively
A team player who enjoys collaborating with colleagues to achieve common goals

Job Responsibility

Client Relations: Develop and maintain strong, professional relationships with allocated clients and suppliers. Your focus will be on growing both new and existing business
Team Collaboration: Work closely with colleagues in a dynamic team environment to ensure efficient coverage of all aspects of the department's work
Rate Negotiation: Negotiate competitive rates for freight requirements with shipping lines and suppliers. Provide clients with timely quotations while maximising profits
Booking Management: Make accurate bookings based on customer instructions, ensuring all information is up-to-date on export systems
Shipment Monitoring: Keep a close eye on shipments, liaising with all parties involved and keeping clients informed of status updates
Customs Documentation: Ensure correct customs documentation is received and issue clearance instructions promptly
Invoice Preparation: Prepare and send invoices while checking and authorising purchase invoices for payment
Sales Opportunities: Stay alert to potential sales opportunities and develop them under the guidance of senior management
File Management: Maintain proper file management systems for easy retrieval of documents
General Office Duties: Carry out general office duties as required, maintaining a supportive work environment

Fulltime

Export Coordinator

We are seeking a detail-oriented and proactive Export Coordinator to join our te...

Location

United Kingdom

Salary:

17.50 GBP / Hour

SRG

Expiration Date

August 31, 2026

Requirements

Comfortable owning the customer operational relationship and communicating clearly across teams
Strong attention to detail, accuracy, and documentation
Able to handle complexity and manage multiple orders concurrently
Works independently once trained, and is deadline-driven and organised
Experience with SAP (core)
Experience with OpenText - Validation Tool
Experience with Maersk booking systems
Proficiency in Excel (required)
Proficiency in Word / PowerPoint (preferred)

Job Responsibility

Act as the primary operational contact for customers, managing purchase order amendments and communicating shipment plans
Support trials and new product introductions, and coordinate dispute resolution and damaged goods claims
Receive and validate customer purchase orders, manage obsolete or substituted SKUs, and ensure master data extensions are completed
Create and maintain sales orders in SAP, apply pricing and Incoterm data, and process free-of-charge orders
Align with the Planning Team to confirm stock availability and handover to logistics partners (e.g., Maersk)
Plan pallets, containers, and packaging, including special handling for dangerous goods
Archive purchase orders and documentation appropriately
Raise and follow through on dispute cases and investigate damaged goods issues
Provide daily and weekly operational reports, attend regular calls with customers and logistics partners, and support operational projects and process improvements
Train new team members and customer-side operational teams as needed

Export Coordinator

This company delivers exceptional logistics solutions, driven by a Global Integr...

Location

Australia

Salary:

80000.00 AUD / Year

People Group

Expiration Date

Until further notice

Requirements

Minimum of 2-3 years’ experience in export operations
Export Coordinator experience
Knowledge of customs and freight forwarding terminology
Ability to quote air / sea and courier shipments as and when required
Strong problem-solving skills
Advanced negotiation and relationship skills
High level customer service skills
Positive and professional attitude
Proficient in CW1 Cargowise operating system & the Microsoft Office suite
High attention to detail and strong planning and organising skills

Job Responsibility

Liaising with customers and overseas offices to coordinate export shipments (courier, Air, FCL, LCL, OOG)
Maintaining up to date communication with clients, efficiently providing guidance and shipment/enquiry status
Ensuring all client KPI’s are achieved, and information is processed through Insight in an efficient manner
Verifying cargoes suitability for international transport and making relevant arrangements should the freight require repacking or fumigation
Facilitating airfreight /seafreight bookings of various types of cargo including dangerous goods
Ensuring competitive buying
Timely and accurately completing export clearances and preparing export documentation (inclusive of DG and consular documentation)
Pre-alerting and monitoring consignments in a timely manner
Completing billing process (timely and accurately coding supplier’s invoices and preparing files for handover to Accounts)
Assisting with tenders and competitive RFQ’s

What we offer

Ongoing personal development, training, and career progression opportunities
Highly competitive salary
Ability to own the role at hand

Fulltime

Export Coordinator

This global freight forwarder isn’t just about moving goods—they’re all about mo...

Location

Australia , Melbourne

Salary:

80000.00 - 85000.00 AUD / Year

People Group

Expiration Date

Until further notice

Requirements

Minimum of 2-3 years’ experience in export operations
Export Coordinator experience
Knowledge of customs and freight forwarding terminology
Strong problem-solving skills
Advanced negotiation and relationship skills
High level customer service skills
Positive and professional attitude
Proficient in the Microsoft Office suite
High attention to detail and strong planning and organising skills
Ability to prioritise tasks effectively in a busy work environment

Job Responsibility

Liaising with customers and overseas offices to coordinate export shipments (courier, Air, FCL, LCL, OOG)
Maintaining up to date communication with clients, efficiently providing guidance and shipment/enquiry status
Ensuring all client KPI’s are achieved, and information is processed through Insight in an efficient manner
Verifying cargoes suitability for international transport and making relevant arrangements should the freight require repacking or fumigation
Facilitating airfreight /seafreight bookings of various types of cargo including dangerous goods
Ensuring competitive buying
Timely and accurately completing export clearances and preparing export documentation (inclusive of DG and consular documentation)
Pre-alerting and monitoring consignments in a timely manner
Completing billing process (timely and accurately coding supplier’s invoices and preparing files for handover to Accounts)
Assisting with tenders and competitive RFQ’s

What we offer

Super
Ongoing personal development, training, and career progression opportunities

Fulltime

Export Coordinator

This global freight forwarder isn’t just about moving goods—they’re all about mo...

Location

Australia

Salary:

80000.00 - 85000.00 AUD / Year

People Group

Expiration Date

Until further notice

Requirements

Minimum of 2-3 years’ experience in export operations
Export Coordinator experience
Knowledge of customs and freight forwarding terminology
Strong problem-solving skills
Advanced negotiation and relationship skills
High level customer service skills
Positive and professional attitude
Proficient in the Microsoft Office suite
High attention to detail and strong planning and organising skills
Ability to prioritise tasks effectively in a busy work environment

Job Responsibility

Liaising with customers and overseas offices to coordinate export shipments (courier, Air, FCL, LCL, OOG)
Maintaining up to date communication with clients, efficiently providing guidance and shipment/enquiry status
Ensuring all client KPI’s are achieved, and information is processed through Insight in an efficient manner
Verifying cargoes suitability for international transport and making relevant arrangements should the freight require repacking or fumigation
Facilitating airfreight /seafreight bookings of various types of cargo including dangerous goods
Ensuring competitive buying
Timely and accurately completing export clearances and preparing export documentation (inclusive of DG and consular documentation)
Pre-alerting and monitoring consignments in a timely manner
Completing billing process (timely and accurately coding supplier’s invoices and preparing files for handover to Accounts)
Assisting with tenders and competitive RFQ’s

What we offer

Ongoing personal development, training, and career progression opportunities
Highly competitive salary
Ability to own the role at hand

Fulltime

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Export Documentation Coordinator

Job Description

Requirements

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