Experiential Marketing Producer / Project Manager Job at Lime Media Group, Inc (Rockwall)

Job Description

Our Producer / Project Manager is a strategic problem-solver and production quarterback — someone who takes full ownership of client projects from sales handoff through final execution. You'll oversee day-to-day activities, timelines, purchasing, and communication across sales, creative, operations, and fabrication teams — partnering closely with the Activation team to ensure a seamless handoff when it's time to hit the road — all while keeping multiple complex programs on time and on budget. This isn't a desk job. You'll work directly alongside our shop leadership to drive custom vehicle builds, manage national brand activation campaigns, and serve as the primary point of contact for clients who are counting on Lime to deliver. You bring structure, urgency, and calm to every project you touch.

Job Responsibility

Own the client relationship with authority and resilience — serve as the trusted point of contact from kickoff through build completion, confidently navigating challenges, resolving conflicts, and ensuring alignment across all stakeholders
Drive complex programs from sales handoff through build completion — guide clients through the full production lifecycle, setting clear expectations and reinforcing Lime's reputation for excellence every step of the way. Partner closely with the Activation team for a seamless handoff when it's time to hit the road
Work shoulder-to-shoulder with fabrication shop leadership — collaborate directly with our production team to manage custom vehicle builds and branded asset builds from creative approval through final QC
Command production schedules and milestones — anticipate risks, adjust resources, and maintain relentless focus on deadlines across simultaneous programs for national brands, often running across multiple markets
Apply a real project management mindset — use proven frameworks to plan, initiate, and deliver, balancing competing priorities without losing sight of the end goal
Protect the bottom line — monitor and manage project budgets, resource allocation, and change orders with precision. Make the tough calls when required
Champion quality — enforce rigorous QC standards ensuring every deliverable represents the Lime brand and exceeds client expectations
Unify cross-functional teams — lead interdepartmental communications with clarity and diplomacy, fostering collaboration while holding teams accountable
Bring grit — embrace ambiguity, solve problems fast, and see every project through to completion regardless of what gets thrown at you

Requirements

5+ years of experience in project management, production coordination, or account management — preferably in experiential marketing, brand activations, live events, agency environments, or a related field
A track record of managing simultaneous, complex programs from start to finish
Comfort working directly with fabrication or production teams, not just managing from a spreadsheet
Experience managing vendor and subcontractor relationships
Strong verbal and written communication skills with a client-first mindset
Familiarity with project management tools (Asana, Monday.com, or similar)
High energy, deeply organized, and adaptable in a fast-paced, deadline-driven environment
Entrepreneurial self-starter with a hands-on approach to problem-solving

Nice to have

Certified Associate in Project Management (CAPM) or PMP certification
Experience with national multi-market tours or fleet-based programs
Associate's or Bachelor's degree

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Experiential Marketing Producer / Project Manager

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