Expense Report Administrator Job at Robert Half (Lake Oswego)

Administrative Assistant

About the Company: Our client is a global investment management firm that levera...

Location

United States , Stamford

Salary:

100000.00 - 120000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
2-4 years of high-level admin experience
Experience within financial services required
Experience with scheduling across global time zones
Able to handle confidential and sensitive information

Job Responsibility

Manage scheduling and calendars including coordinating meetings across global time zones
Prepare and edit correspondences, reports, and presentations
Organize and track departmental priorities, deadlines, and deliverables
Arrange travel and logistics for team members including booking flights, accommodations, and managing itineraries
Handle expense reports and invoice processing
Maintain documentation and records including team workflows, documents, and key operational files
Assist with onboarding of new team members including coordinating training
Plan team initiatives and events as needed

Executive Assistant

Works independently and with limited supervision on variety of tasks to support ...

Location

United States , Phoenix, AZ

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelors degree preferred
5+ years of prior experience in an administrative position including working with top level executives
Very strong PC and software application skills
Knowledge of SAP
Experience completing expense reports for complex traveling

Job Responsibility

Manage all miscellaneous tasks assigned with ability to think out of box to find resolution
Interface with various levels of departmental management on operational and administrative tasks
Arrange travel and meetings
Complete complex expense reports
Manage calendars
Perform departmental office administrative tasks and office support activities
Prepare and deliver various daily, weekly, monthly, quarterly, annual and ad-hoc reports
Resolve reporting issues with speed and quality

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Executive Assistant

We are looking for a detail-oriented and proactive Executive Assistant to suppor...

Location

United States , Ontario

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years' experience as an Executive Assistant or Administrative Assistant supporting senior leadership
Proficient in calendar management, travel coordination, and expense reporting
Strong skills in using Microsoft Office Suite for documentation and communication
Exceptional organizational abilities and attention to detail
Effective communication skills, both written and verbal, with the ability to interact professionally with stakeholders
Proven ability to handle confidential information with integrity and discretion
Adept at problem-solving and managing priorities in a dynamic work environment
Proactive and adaptable, with the capability to anticipate needs and deliver solutions

Job Responsibility

Manage the executive's inbox by organizing emails, prioritizing urgent messages, and ensuring timely follow-ups
Coordinate complex calendars, resolve scheduling conflicts, and arrange meetings with internal teams and external partners
Facilitate one-on-one sessions between the executive and their team members, ensuring smooth communication and preparation
Prepare and submit accurate expense reports, adhering to company policies and tracking receipts for travel and other expenses
Review and approve routine expenses for direct reports, ensuring compliance with organizational guidelines
Arrange travel plans, including booking flights, hotels, and transportation, while addressing any itinerary changes
Support executive meetings by preparing necessary materials and ensuring logistical details are handled efficiently
Collaborate with stakeholders to maintain effective communication and facilitate project coordination
Anticipate the executive's needs and proactively address potential issues to improve workflow
Maintain confidentiality and handle sensitive information with discretion

What we offer

medical, vision, dental, life and disability insurance, 401(k) plan

Fulltime

Brex budget operations administrator

Our client is an independent entertainment leader with a global presence. They a...

Location

Salary:

25.00 - 40.00 USD / Hour

80Twenty

Expiration Date

Until further notice

Requirements

2+ years of experience in financial operations, expense management, or systems administration
Direct experience with BREX or other expense management platforms strongly preferred
Strong understanding of corporate spend policies, compliance, and reconciliation processes
Excellent organizational skills and attention to detail
Strong communication abilities, both written and verbal
Proficiency in Microsoft Office Suite and Google Workspace
Ability to manage multiple priorities in a fast-paced environment
Proactive, problem-solving mindset
works well independently and collaboratively

Job Responsibility

Serve as the primary administrator for the BREX platform, managing configuration and maintenance
Develop, implement, and enforce corporate card and spend policies
Monitor employee card usage, spending limits, and overall platform activity
Provide onboarding, training, and ongoing support to staff
Troubleshoot issues and work with BREX support to resolve escalations
Generate spend reports, compliance dashboards, and usage insights for leadership
Identify and implement process improvements to enhance efficiency and compliance
Support special projects and financial systems initiatives as needed

Fulltime

Brex Budget Operations Administrator

Our client is an independent entertainment leader with a global presence. They a...

Location

United States

Salary:

25.00 - 40.00 USD / Hour

80Twenty

Expiration Date

Until further notice

Requirements

2+ years of experience in financial operations, expense management, or systems administration
Direct experience with BREX or other expense management platforms strongly preferred
Strong understanding of corporate spend policies, compliance, and reconciliation processes
Excellent organizational skills and attention to detail
Strong communication abilities, both written and verbal
Proficiency in Microsoft Office Suite and Google Workspace
Ability to manage multiple priorities in a fast-paced environment
Proactive, problem-solving mindset
works well independently and collaboratively

Job Responsibility

Serve as the primary administrator for the BREX platform, managing configuration and maintenance
Develop, implement, and enforce corporate card and spend policies
Monitor employee card usage, spending limits, and overall platform activity
Provide onboarding, training, and ongoing support to staff
Troubleshoot issues and work with BREX support to resolve escalations
Generate spend reports, compliance dashboards, and usage insights for leadership
Identify and implement process improvements to enhance efficiency and compliance
Support special projects and financial systems initiatives as needed

Fulltime

Travel Systems Administrator

This role focuses on managing corporate travel arrangements, ensuring smooth log...

Location

United States , San Francisco Bay Area

Salary:

28.00 - 30.00 USD / Hour

80Twenty

Expiration Date

Until further notice

Requirements

At least 2 years of administrative experience, preferably with a focus on travel management or finance-related tasks
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with travel management software
Attention to detail and accuracy in record-keeping and reporting
Ability to handle confidential information with discretion
Strong problem-solving skills and the ability to work independently
Must be based in the San Francisco Bay Area

Job Responsibility

Systems administration: Support the transition from an external agency to an internal booking system
Work cross-functionally with external vendors and internal teams to optimize systems and improve processes
Act as the main POC when it comes to the internal travel booking tool
Administrative support: Support travel ops, maintain travel-related documentation, distribute travel itineraries, conduct quality checks on travel arrangements, and assist with ad-hoc projects
Expense Management: Manage and reconcile travel expenses, review invoices, process reimbursements, prepare expense reports, reconcile accounts, and track payments
Ensure compliance with company policies and accuracy in financial documentation

Fulltime

Travel Systems Administrator

This role focuses on managing corporate travel arrangements, ensuring smooth log...

Location

United States , San Francisco Bay Area

Salary:

28.00 - 30.00 USD / Hour

80Twenty

Expiration Date

Until further notice

Requirements

At least 2 years of administrative experience, preferably with a focus on travel management or finance-related tasks
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with travel management software
Attention to detail and accuracy in record-keeping and reporting
Ability to handle confidential information with discretion
Strong problem-solving skills and the ability to work independently
Must be based in the San Francisco Bay Area

Job Responsibility

Systems administration: Support the transition from an external agency to an internal booking system
Work cross-functionally with external vendors and internal teams to optimize systems and improve processes
Act as the main POC for the internal travel booking tool
Administrative support: Support travel ops, maintain travel-related documentation, distribute travel itineraries, conduct quality checks on travel arrangements, and assist with ad-hoc projects
Expense Management: Manage and reconcile travel expenses, review invoices, process reimbursements, prepare expense reports, reconcile accounts, and track payments
Ensure compliance with company policies and accuracy in financial documentation

Fulltime

Lead Analyst - Tech Business Management Office

The Business Senior Analyst is an intermediate-level position responsible for li...

Location

India , Chennai

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

8+ years of relevant hands-on experience in Technology Unit Administration, Business Management, Operational Controls and Governance reporting
Excellent understanding of Expense Management and Reporting processes
Knowledge of business systems and industry standards
Excellent analytic and problem solving skills
Very good knowledge in MS Office suite (Word, Excel, Powerpoint, Outlook) and Collaborative tools like Sharepoint
Experience in developing / working on process workflow automation
Prior knowledge / familiarity with Citi policies around Expense Management processes and Service Centre rules will be an additional advantage
Proven interpersonal skills to develop working relationships
Consistently demonstrate clear and concise written and verbal communication
Demonstrated ability to work under pressure to meet tight deadlines

Job Responsibility

Define business, financial, and operations requirements and systems goals through partnership with decision makers, systems owners and end users
Work as part of the Business Management Office team to accomplish objectives and liaise with relevant internal and external partners / stakeholders as needed to achieve defined goals
Manage Technology Third-Party Supplier liaison, process Supplier invoices and closely track receivables and payables from them, as well as perform monthly accrual of Supplier expenses
Manage Supplier contracts / SOWs, and ensure completion of contract renewals on-time
Coordinate with suppliers on any Regulatory and Labour law-related requirements
Handle the Unit processes related to staff joining/ exit and work on process improvements as required
Analyze and track various budgets and expense reimbursements and proactively alert in case of any potential overshoot
Create and prepare reports, metrics and presentations to support the unit leadership on various unit-level MIS and reporting requirements
Identify potential risks and alert management on the implications to the business unit as well as implement appropriate controls wherever applicable
Provide advice and counsel related to technology or operations of the business, ensure essential procedures are followed and contribute to defining standards

Fulltime

Expense Report Administrator

Robert Half

Location:
United States , Lake Oswego

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 15, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Expense Report Administrator

Administrative Assistant

Executive Assistant

Executive Assistant

Brex budget operations administrator

Brex Budget Operations Administrator

Travel Systems Administrator

Travel Systems Administrator

Lead Analyst - Tech Business Management Office

Expense Report Administrator

Robert Half

Location:United States , Lake Oswego

Category:Finance

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:January 15, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Expense Report Administrator

Administrative Assistant

Executive Assistant

Executive Assistant

Brex budget operations administrator

Brex Budget Operations Administrator

Travel Systems Administrator

Travel Systems Administrator

Lead Analyst - Tech Business Management Office

Location:
United States , Lake Oswego

Category:
Finance

Contract Type:
Not provided

Job Posted:
January 15, 2026