Expense Management Specialist Job at Eucalyptus (Manila)

Office Manager & Employee Experience Specialist

We are looking for a proactive and people-oriented Office & Employee Experience ...

Location

Israel

Salary:

Not provided

Novidea

Expiration Date

Until further notice

Requirements

2+ years of experience of operational and preferably HR related roles (HR operations, Employee Experience Specialist, Talent Acquisition etc)
High-level English, both written and spoken - Must
Strong organizational and multitasking abilities, with a hands-on approach
Excellent interpersonal and communication abilities
Passionate about creating an outstanding employee experience with a deep understanding of the importance of care, detail, and personal touch in making people feel valued
Creative thinking with a can-do approach from initiative to execution
Self motivated, independent and proactive team player
Proficiency in office software (e.g., Google Workspace, Excel skills, Canva, Microsoft Office Suite)
Ability to thrive in a fast-paced environment and manage multiple priorities
Problem-solving mindset with attention to detail

Job Responsibility

Oversee the day-to-day operations of the office in Israel, ensuring a smooth, efficient and a welcoming work environment
Plan and execute the annual employee experience program and budget — including company events, holidays, happy hours, employee recognition, and personal milestones
Add a personal touch to the employee journey, making sure small details and office needs are taken care of, while also surprising and delighting employees
Be the welcoming face of the office: greet visitors and ensure new employees have a welcoming and organized onboarding experience
Manage office logistics and supplies, including kitchen and office equipment
Build and maintain strong relationships with external vendors and service providers (e.g., building services, cleaning, food providers, etc.)
Collaborate with our global offices to align employee experience activities worldwide
Combine the company’s employee experience program with our employer branding initiatives
Manage community relations and volunteering activities
Track and report office and experience-related expenses, and work with Finance on budget management

Fulltime

Procurement Specialist

The procurement specialist is the point of contact between our vendors and ASTOU...

Location

United States , Las Vegas

Salary:

Not provided

ASTOUND Group

Expiration Date

Until further notice

Requirements

Preferred 1-2 years of procurement experience, preferably in project-based industries such as trade shows, events, or custom fabrication
Good communication skills both written and oral
Able to work in a fast-paced environment
Able to negotiate and effectively source materials
Ability to read blueprints, and shop renderings
Good math skills
Excellent Client and customer service skills
Efficient clerical skills
Detail-oriented,Forward-thinking, Fast-acting
Knows how to use Excel, Word, and Office 365

Job Responsibility

Verifies RPOs by comparing items requested to master Lists
recommending alternatives, and revising unclear items with the requester
Prepares purchase orders by verifying specifications and prices
Obtains purchased items by forwarding orders to suppliers
monitoring and expediting orders
Verifies receipt of items by comparing items received to items ordered
resolves shipment in order with suppliers
Authorizes payment for purchases by forwarding receiving documentation
Keeps information accessible by sorting and filing documents
Orders raw materials and helps manage inventory

What we offer

Excellent Medical Insurance
Excellent Dental Insurance
Excellent Vision Insurance
Paid Time Off, Holiday Pay
401K matching program after 90 days of employment
100% Company Life and Long-Term Disability Coverage
Employee Referral Program

Fulltime

Accounts Payable Specialist

We are providing a contract to permanent employment opportunity in the Non-Profi...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in using Concur software for expense management
Strong understanding and experience in all aspects of Accounts Payable (AP)
Knowledge and experience with Automated Clearing House (ACH) payments
Demonstrated ability to manage payable invoices effectively
Experience in handling weekly account payable activities
Proficiency in check processing to ensure timely and accurate payments
Ability to prepare and post journal entries in the financial system
Previous experience in the real estate and property industry is desirable

Job Responsibility

Oversee full-cycle Accounts Payable (AP) processing
Handle expense reports with precision and timeliness
Reconcile vendor accounts as part of routine duties
Record journal entries meticulously for accurate record-keeping
Use Concur for efficient business travel and expense management
Process payable invoices ensuring correctness and timeliness
Perform weekly account payable duties diligently
Carry out Automated Clearing House (ACH) transactions
Manage check processing in a structured and systematic manner

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Conference Operations Specialist

The Conference Operations Specialist is a full-time role based in Cluj-Napoca. Y...

Location

Romania , Cluj-Napoca

Salary:

Not provided

MDPI

Expiration Date

Until further notice

Requirements

A bachelor's degree or above in any subject, preferably in Tourism & Hospitality, Hotel or Event management
Experience in conference industry is preferred
Highly adaptable and fast learner, with the ability to perform effectively in fast-paced, dynamic, and high-pressure environments
Possess strong communication and coordination skills, with a passion for customer service and a proactive approach to understanding and meeting participants and stakeholders needs
Strong problem-solving skills, with the ability to respond to emergencies promptly and effectively
Proficient in Microsoft 365
Excellent online call etiquette and written communication skills
Proven ability to work well in a team but also initiative to work on your own
Willing and able to travel internationally when required

Job Responsibility

Pre-conference preparation & on-site delivery: Independently manage pre-conference preparation and ensure smooth and seamless on-site execution
Venue coordination: Oversee site selection, sourcing of accommodation, contract negotiation, and timely arrangement of catering and refreshments
Logistic coordination: Manage end-to-end logistical operations including procurement of required materials and transportation of conference-related items. Coordinate itineraries, accommodation, transfers, and other related arrangements
Event Setup: Ensure venue setup is completed on time and in full compliance with event specifications and requirements
On-site event delivery: Oversee and execute all aspects of the on-site conference, ensuring smooth operation in alignment with the event agenda
Participant experience management: and other customer service needs to ensure smooth and positive experience for all participants
Problem-solving & Participant support: Effectively manage on-site emergencies and promptly resolve participant inquiries, concerns, and complaints if any
Budget management: Oversee budget allocation to ensure optimal utilization of resources and identify opportunities for cost savings. Manage venue-related expense approvals with clear, standardized procedures to ensure cost control and compliance
Post-conference management: Independently oversee all post-conference tasks and processes to ensure thorough wrap-up, accurate reporting, and complete documentation
On-site venue teardown: Ensure all conference materials and setup equipment are removed and packed in an organized and timely manner

Fulltime

Tax Specialist

The purpose of this job is to support the growth of Ikano Retail México by manag...

Location

Mexico , Ciudad de México

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

Degree in Accounting, with specialization or proved experience in tax management with min 5 years of experience in local tax context
Good command in English – both written and speaking
Strong knowledge in SAT portal procedures

Job Responsibility

Review invoices, receipts, and contracts to ensure VAT information is accurate
Prepare supporting documentation for monthly VAT refund claims
Verify that all VAT transactions are recorded and categorized correctly in the accounting system
Ensure that the necessary documentation is collected for all VAT transactions
Cross-check all transactions to ensure they meet legal and tax requirements for VAT recovery
Identify and flag any discrepancies in VAT calculations or missed deductions
Confirm that all VAT paid on expenses is eligible for refund according to tax laws
Prepare and complete VAT return reports on a monthly basis
Submit VAT refund claims to tax authorities on time and in accordance with legal deadlines
Keep track of the status of each VAT claim and follow up with tax authorities when necessary

What we offer

Opportunity to be part of the establishment of IKEA in a whole new market
Caring and open culture
Work hard, have fun and operate with a long-term perspective

Fulltime

Accounts Payable Specialist

The responsibilities of the position include all aspects of accounts payable pro...

Location

United States , Dover

Salary:

55000.00 - 65000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

3 years accounts payable or general accounting experience
knowledge of accounts payable and general accounting procedures and best practices
knowledge of relevant accounting and office software
proficient in data entry and management

Job Responsibility

Maintain vendor files
review, sort and route incoming vendor invoices for approval
perform 3-way matching of invoices, PO’s and receiving documentation as appropriate
process and post invoices to the vendor ledgers
review and process check requests and expense reports
research and resolve invoice discrepancies and issues as needed
ensure complete documentation and appropriate approvals are obtained for all payables
cross-check payables against other accounting documentation as needed
generate draft journal entries to record intercompany transactions and related activity for review
communicate regularly with Purchasing and other employees, supervisors/managers

What we offer

medical insurance
vision insurance
dental insurance
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are currently on the search for a detail-oriented, highly organized, and effi...

Location

United States , Eugene

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as an Accounts Payable Specialist or similar role
Experience with three-way match technique, cutting checks, contacting vendors, and expense report processing
Strong knowledge of MS Office, especially excel
experience with accounting software is a plus
Excellent communication skills, both written and verbal
High degree of accuracy, attention to detail, and confidentiality
Ability to handle multiple tasks and meet tight deadlines
Strong problem-solving skills and the ability to function well in a high-paced and at times stressful environment

Job Responsibility

Execute daily processes and controls accurately and in a timely manner
ensure compliance with Company policies
Regularly perform data entry associated with accounts payable
Review and reconcile invoice discrepancies
Conduct three-way matching of invoices for completeness and accuracy
Engage in the ongoing maintenance and review of vendor files
Cut checks, ensuring that they match the correct invoices, and oversee the cash disbursement process
Regularly contact vendors
respond to inquiries and resolve invoice discrepancies
Process expense reports

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in 401(k) plan
Contract placement solutions
Free online training

Fulltime

Reception & Office Support Specialist

Our client is seeking a dynamic Reception & Office Support Specialist to be the ...

Location

United Kingdom , London

Salary:

14.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

cheerful, proactive individual with excellent communication skills
strong organisational abilities and a keen eye for detail
experience in office support, reception, or administrative roles is a plus
team player who can juggle multiple tasks with a smile

Job Responsibility

Greet and assist visitors, clients, and team members with a warm, professional smile
manage incoming calls and direct inquiries to the right staff members
coordinate visitor access and uphold security protocols
handle incoming and outgoing mail, deliveries, and courier services
collaborate with the Office Manager to maintain a clean, safe, and efficient office environment
identify and implement improvements to enhance office processes
negotiate with suppliers for the best deals on office supplies and services
oversee cleaning and security teams to ensure high standards are met
prepare and set up meeting rooms, ensuring they are equipped with necessary technology and refreshments
assist in scheduling and organising internal meetings and events for seamless logistics

What we offer

Be part of a vibrant and supportive team where your contributions matter
enjoy opportunities for professional growth and development
work in a friendly environment that values collaboration and innovation

Fulltime

Expense Management Specialist

Eucalyptus

Location:
Philippines , Manila

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
April 23, 2026

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