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Expeditor IV

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Airswift Sweden

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Location:
United States , Houston

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Category:
Logistics

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Our client is seeking an Expeditor IV to work within their facilities located in Houston, TX for a 12-month assignment.

Job Responsibility:

  • Support the Supply Chain function by expediting and tracking all aspects/deliverables, for items as assigned
  • Proactively expedite assigned item(s), by managing and utilizing stakeholder meetings, systems, templates, processes and either aiding in mitigation of or identifying potential risks
  • Build and maintain strong relationships with all stakeholders including, but not limited to, vendors and key client groups
  • Proactively manage assigned equipment/material / logistics to ensure on-time readiness and delivery to site in line with the project and construction schedule
  • Manage all vendor equipment/material documentation / logistics between the vendor, Engineering (or Engineering Consultant) and internal Project teams to ensure prompt review & approval periods
  • Regular review of vendor fabrication schedules, Inspection and Test Plans (if applicable), Inspection Reports and other pertinent vendor and PO data to mitigate any delays
  • Notify key stakeholders of potential or actual delays while working with supplier to resolve issues as required
  • Administrate, schedule, chair, minute and manage vendor supply meetings and attend project meetings as required
  • Provide ongoing reporting to stakeholders and team members on equipment/material status, progress, receiving status as required using the required reporting formats
  • Assist in the review and verification of invoices for accuracy as required
  • Work with vendors and stakeholders to resolve freight claims, investigate quantity shortages/overages and damages, shipment errors, tagging issues etc
  • Communicate potential commercial and technical issues to the Project team members and stakeholders
  • Coordinate logistics for delivery of equipment/material to site and coordinate with construction at site to ensure readiness and proper equipment is available for off-loading shipment as required
  • Coordinate activities and communicate regularly with key stakeholders including but not limited to supply chain, engineering, project controls and construction
  • Follow standard processes to ensure that the expediting tasks and duties for assigned equipment/material is centralized as per the direction of the team lead & or Manager
  • Keep updated electronic records per requirements for timely completion of PO/Contract closeouts by creating, organizing and maintaining expediting files
  • Consult/Report with Team Lead and/or Manager regularly on Project, PO or Contract on goings
  • Aid in the Coaching and mentoring of new hires, project team personnel and new vendors the current Expediting process

Requirements:

  • Minimum 8+ years of applied experience in a high pace environment
  • Good working knowledge and experience of expediting best practices and an understanding of logistics, purchasing and project document requirements
  • Prior experience expediting mechanical packages including pumps, condensers, pressure vessels, tanks
  • Experience expediting a broad range of equipment including mechanical, electrical, piping and instrumentation
  • Good interpersonal skills with ability to maintain and builds strong working relationships
  • Equivalent combination of experience, training and/or education
  • Coordination skills, ability to multi-task, follow up and manage timelines
  • Ability to work on diverse projects and processes with conflicting deadlines
  • Customer service/Problem Solving/Organizational skills an asset
  • Working Knowledge of Engineering and Vendor Documentation is required
  • Strong and effective communication skills and attention to detail are a necessity

Nice to have:

  • Knowledge of MS Windows/Outlook and Office Suite
  • Knowledge of SharePoint, Oracle Cloud and Salesforce is an asset
  • Post-secondary education in a related field (e.g. Project Management, Purchasing / Supply Chain Management, B-Com, Finance, Business Admin.)

Additional Information:

Job Posted:
January 16, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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