Expeditor II Job at Randstad (Calgary)

Job Description

This role focuses on managing and ensuring the timely delivery of equipment and materials for Purchase Orders, Contracts, and Projects. It involves organizing and facilitating meetings, using tools and processes, and addressing potential risks to ensure items reach their destinations successfully. A key part of the job is building strong relationships with stakeholders, including vendors, engineering teams, business partners, project members, contractors, quality teams, and supply chain colleagues. We are looking for a detail-oriented and organized Expeditor for SCM Projects to help streamline the procurement process. Responsibilities include tracking orders, coordinating with suppliers and internal teams, and ensuring goods are delivered on time. Strong communication, negotiation skills, and the ability to work under pressure are essential for success in this role.

Job Responsibility

Managing and ensuring the timely delivery of equipment and materials for Purchase Orders, Contracts, and Projects
Organizing and facilitating meetings, using tools and processes, and addressing potential risks to ensure items reach their destinations successfully
Building strong relationships with stakeholders, including vendors, engineering teams, business partners, project members, contractors, quality teams, and supply chain colleagues
Tracking orders, coordinating with suppliers and internal teams, and ensuring goods are delivered on time
Managing assigned equipment/material to ensure on-time readiness and delivery to site in line with the project and construction schedule
Coordinating with suppliers to obtain accurate and up-to-date information on order status, delivery dates, and any potential delays
Managing all vendor equipment/material documentation between the vendor, Engineering (or Engineering Consultant) and internal Project teams to ensure prompt review & approval periods
Scheduling, chairing, minuting and managing vendor supply meetings and attending project meetings as required
Regularly reviewing vendor fabrication schedules, Inspection and Test Plans (if applicable), Inspection Reports and other pertinent vendor and PO data to mitigate any delays
Notifying key stakeholders of potential or actual delays while working with supplier to resolve issues as required
Reporting to stakeholders on equipment/material status, progress, receiving status as required using the required reporting formats
Assisting in the review and verification of invoices for accuracy as required
Working with vendors and stakeholders to resolve investigate quantity shortages/overages, shipment errors, tagging issues etc
Communicating potential commercial and technical issues to the Project team members and stakeholders
Coordinating activities and communicating regularly with key stakeholders
Overseeing logistics moves with suppliers and monitor supplier delivery using identified freight forward and transportation companies
Managing the coordination of international shipments including proper documentation and customs clearance
Aiding in management of Logistics files and systems (as required)
Following standard processes to ensure that the expediting tasks and duties for assigned equipment/material is centralized as per the direction of the Supervisor
Maintaining accurate records of all procurement activities, including order confirmations, delivery receipts, and invoices
Keeping updated electronic records per requirements for timely completion of PO/Contract closeouts by creating, organizing and maintaining expediting files
Consulting/Reporting with Supervisor regularly on Project, PO or Contract on goings

Requirements

Strong organizational and time management skills, with the ability to prioritize tasks effectively
Excellent communication and interpersonal skills, with the ability to build and maintain relationships with suppliers and internal stakeholders
Attention to detail and accuracy in order tracking and documentation
Proactive problem-solving abilities and the capacity to work well under pressure
Proficiency in using procurement software and systems
Knowledge of procurement and supply chain management principles and practices
Ability to analyze data and make informed decisions
Bachelor's degree in supply chain management, business administration, or a related field. Alternately 3-5 years of Supply Chain experience with Expediting as a core component
Proven experience as an Expeditor in a similar procurement role
Knowledge of purchasing processes, including order placement, tracking, and delivery coordination
Familiarity with procurement software and systems
Strong understanding of supply chain management principles and practices
Excellent negotiation and communication skills
Proficiency in Microsoft Office Suite, particularly Excel
Ability to work independently and collaboratively in a team environment
Attention to detail and accuracy in data entry and record keeping
Strong problem-solving and decision-making abilities
Ability to adapt to changing priorities and work in a fast-paced environment
Knowledge of purchasing processes, including order placement, tracking, and delivery coordination
Familiarity with procurement software and systems

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Expeditor II

Job Description

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