Executive Virtual Assistant Job at RemotivateJobs

Senior Executive Assistant

The Senior Executive Assistant provides support to another individual or group o...

Location

United Arab Emirates , Dubai

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Previous office administration experience preferably within a large and complex financial services or similar organization
Highly proficient in Microsoft Office
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Self-motivated and detail oriented
Bachelor's/University degree or equivalent experience

Job Responsibility

Directly supports a C16 level manager and generally supports an entire department
Manages day to day calendar(s) of senior management
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
May prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements
prepare and distribute schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests

Fulltime

Senior Executive Assistant

A highly experienced senior executive support professional is required to suppor...

Location

United Kingdom , Marlow

Salary:

Not provided

SRG

Expiration Date

Until further notice

Requirements

Significant experience in a senior executive assistant, senior administrative assistant, or comparable leadership support role
Strong interpersonal skills with the ability to build trusted relationships quickly and work confidently with senior leaders and diverse stakeholders
Advanced Microsoft Office and Outlook capability, with particular strength in PowerPoint, Word, Excel, and producing high-quality executive materials
Highly proactive, organised, and resilient, with sound judgment, discretion, and the ability to operate independently in a fast-moving environment
Experience working across remote, international, and matrixed teams, with the maturity to coordinate effectively across functions and time zones

Job Responsibility

Managing a complex inbox and calendar, including prioritisation, scheduling optimisation, and coordination of recurring leadership forums (1:1s, team meetings, governance meetings, etc.)
Booking and managing travel, hotels, off-sites, and team meeting logistics, while ensuring plans are aligned to leadership priorities and executed with minimal oversight
Anticipating leader needs, preparing for key meetings and travel, handling sensitive information with discretion, and creating the conditions for the leader to stay focused on strategic priorities
Creating and managing agendas for leadership, virtual team, and workstream meetings
capturing minutes, decisions, and actions
and ensuring clear follow-through
Driving follow-up on outstanding actions, tracking commitments, and helping maintain momentum across leadership and team deliverables
Creating, refining, and formatting executive-ready PowerPoint presentations, briefing materials, and supporting communications

Parttime

Executive Assistant

Location

United States , White Bear Lake

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience supporting senior leaders, executives, or an executive director in an administrative capacity
Demonstrated ability to work independently and manage responsibilities without close daily oversight
Strong proficiency with Microsoft Office applications, including Excel, Word, and Outlook
Comfort using technology tools, including AI-assisted applications such as Copilot, for administrative support tasks
Experience coordinating calendars, executive meetings, and related scheduling logistics
Ability to prepare drafts, maintain filing systems, and handle high-volume data entry with accuracy
Strong organizational skills with the ability to manage confidential information and multiple deadlines effectively

Job Responsibility

Review the executive’s schedule at the start of each week and prepare meeting spaces, materials, and technology for both in-person and virtual sessions
Coordinate board-related activities by organizing agendas, maintaining records, and ensuring committee documentation is accurate and up to date
Prepare and distribute meeting packets and supporting materials, including agenda items and related documents, within established timelines
Assist in developing leadership reports by gathering information, updating dashboards, and organizing content for executive review
Maintain board and committee files by entering data, tracking updates, and supporting orderly record management
Monitor incoming mail each day, sort correspondence, and highlight items that require prompt attention
Communicate with external vendors to follow up on open items, confirm details, and support ongoing administrative needs
Provide dependable administrative support in an autonomous work environment while managing multiple tasks with minimal supervision

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Executive Assistant

We are looking for an experienced and resourceful Executive Assistant to provide...

Location

United States , Walnut Creek

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an Executive Assistant role, preferably supporting senior leadership or C-level executives
Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams, along with comfort using virtual meeting platforms such as Zoom
Strong calendar management and meeting coordination skills in a fast-paced setting
Excellent written and verbal communication skills with the ability to interact effectively with donors, staff, and external contacts
Highly organized with strong attention to detail and the ability to manage multiple priorities effectively
Demonstrated initiative and sound judgment, with a track record of anticipating needs and acting proactively
Strong interpersonal presence, adaptability, and a strong customer service mindset

Job Responsibility

Oversee a demanding executive calendar by arranging appointments, coordinating meeting schedules, and adjusting priorities as business needs change
Organize donor-facing meetings from start to finish, including preparing materials, managing logistics, and handling timely follow-up communication
Create and edit business documents, reports, presentations, and correspondence using Microsoft Office tools with accuracy and professionalism
Support in-person meetings and office events by arranging meals, confirming details, and ensuring spaces are prepared in advance
Anticipate executive needs by identifying potential conflicts, solving administrative issues early, and keeping daily operations running smoothly
Manage a mix of business and personal support tasks with a high degree of discretion, confidentiality, and attention to detail
Serve as a dependable point of coordination for communications, inquiries, and requests requiring executive awareness or action
Take on additional administrative duties as needed while maintaining a positive, flexible, and service-oriented approach

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level supp...

Location

United States , Olympia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience providing administrative or executive-level support in a fast-paced business setting
Demonstrated success managing complex calendars and adjusting schedules based on changing business priorities
Strong written and verbal communication skills with the ability to interact effectively with internal leaders and external stakeholders
Proficiency with Microsoft Office and Zoom, including preparing documents, presentations, and meeting materials
Experience taking detailed meeting notes and turning discussions into clear summaries and follow-up actions
Excellent organizational skills with the ability to manage workflow, track deadlines, and handle multiple priorities at once
Sound judgment, discretion, and careful attention when working with confidential or sensitive information

Job Responsibility

Manage a demanding executive calendar by scheduling internal and external meetings, resolving conflicts, and accounting for timing considerations such as commute windows and shifting priorities
Serve as a key point of coordination for the Executive Director by screening requests, directing inquiries appropriately, and helping protect time for the most important business needs
Monitor ongoing tasks and commitments to keep projects moving forward, including tracking deadlines, sending reminders, and following up on outstanding items
Attend meetings as needed, capture clear and organized notes, and distribute concise summaries with next steps and action items
Draft, format, and prepare business correspondence, presentations, and other business documents using Microsoft Office tools
Communicate with external partners and government-related stakeholders in an accurate and timely manner
Support executive meeting logistics by organizing agendas, confirming attendees, and ensuring virtual sessions run smoothly through Zoom when applicable
Review interview feedback and related notes to help maintain organized records and support follow-up activities

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Executive Assistant

Are you a strategic, high-energy administrative professional looking to partner ...

Location

Canada , Toronto

Salary:

Not provided

Randstad

Expiration Date

July 25, 2026

Requirements

Proven experience as an Executive Assistant, Senior Administrative Assistant, or Office Coordinator, with an asset path supporting senior leadership in a professional services, consulting, or entrepreneurial environment
Strong proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams) and confidence troubleshooting basic hardware, software, and virtual platform issues
Comfort dealing with baseline financial documents, including an ability to assist with payroll coordination and review month-end accounting reports
Exceptional written and verbal communication skills, paired with a sharp eye for presentation, design, and detail when polishing client deliverables or memos
Self-motivated and resourceful, with the confidence to proactively manage up, guide executive workflows, and keep pace with a fast-moving, idea-focused leader
A highly dependable and professional character with an established track record of handling proprietary or sensitive corporate information appropriately
Candidates must be willing to undergo standard placement screening protocols, including a credit check, criminal background check, and 2 professional reference verifications

Job Responsibility

CEO Calendar & Schedule Management
Travel & Meeting Logistics
Proposal & Business Development Support
Financial Administration
Cross-Functional Team Support
Social Media & Research Projects
Tech Troubleshooting
Confidentiality & Record Keeping

What we offer

Excellent Work-Life Balance
Flexible Hybrid Model
Premium Office Location
Shape the Role
Growth and Learning Culture
Competitive Compensation

Parttime

Senior Executive Assistant

The Senior Executive Assistant provides support to another individual or group o...

Location

Vietnam , Ho Chi Minh City

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Previous office administration experience preferably within a large and complex financial services or similar organization
Highly proficient in Microsoft Office
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Self-motivated and detail oriented
Bachelor's/University degree or equivalent experience

Job Responsibility

Directly supports a C16 level manager and two Directors in Corporate Bank, and generally supports an entire department
Manages day to day calendar(s) of senior management
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
May prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements
prepare and distribute schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests

Fulltime

Executive Assistant

Our client, a global professional services firm, is seeking an Executive Assista...

Location

United States , Boston

Salary:

100000.00 - 150000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

5+ years of experience supporting senior leaders
proven experience supporting senior or C-suite executives in high-demand environments
advanced proficiency in Microsoft Outlook, Excel, PowerPoint, and Word
strong virtual meeting coordination skills
exceptional organizational ability with strong attention to detail and follow-through
sound judgment and discretion when handling confidential information
ability to remain composed, adaptable, and solutions-oriented under pressure
a proactive, high-energy mindset with a strong sense of ownership and accountability

Job Responsibility

Managing an extremely complex and frequently changing calendar
overseeing high-volume email and time-sensitive communications with precision and discretion
coordinating detailed domestic and international travel and preparing comprehensive itineraries
proactively preparing the executive for meetings by anticipating materials, priorities, and follow-ups
serving as a professional liaison to internal teams and external stakeholders
maintaining responsiveness outside standard business hours when business needs require
identifying opportunities to streamline processes and improve efficiency across daily workflows

What we offer

Paid overtime
Employer-paid benefits
Generous retirement contributions

Fulltime

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Executive Virtual Assistant

Job Description

Job Responsibility

Requirements

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