Executive Travel & Expense Manager Job at Robert Half (New York)

Executive Assistant

The Executive Assistant will support a specific department at a global asset man...

Location

United States , New York

Salary:

110000.00 - 120000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
5-7 years of experience supporting senior level professionals
Exceptional prioritization skills and ability to work on multiple projects at once
Ability to work with internal departments and external clients and vendors
Proficiency in Microsoft Office

Job Responsibility

Answer phone calls, schedule meetings, and support visitors
Submit and manage expense claims on behalf of the team
Manage calendars for multiple leaders
Arrange travel, including booking flights, cars, and hotel reservations
Answer and coordinate all communication via phone, email, and mail
Complete ad-hoc tasks and participate in special projects as needed

EA/Office Manager

We're really proud to be recruiting exclusively for this unique position for an ...

Location

United Kingdom , Canterbury

Salary:

36000.00 - 41000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a similar EA/Office Management role
Extremely well-organised, meticulous, discreet, and professional
Ability to handle confidential information discreetly
Adaptability in a fast-paced environment

Job Responsibility

Provide hands on, fully confidential, highly efficient administrative support to the Senior Leadership team
Calendar management and meeting support
Travel Management
Expense Management
Gathering, Collating, Preparing, Proof-reading and managing documents, reports, and presentations
Assist in organising and prioritising tasks and deadlines for Senior Leadership team
Assist with ad-hoc tasks and projects as assigned by the CEO
Help streamline communication and ensure follow-up on action items
Oversee the maintenance and organisation of the office space
Facilitate effective communication within the organisation and with external stakeholders

What we offer

25 days annual leave plus Bank holidays
Birthdays Off
6 Month Reviews
Home Broadband
Regular Office Food Events
Lunch & Learns with Leadership Team
Regular Team Socials
Concessions (Discounted UK Holidays, Sky TV Packages etc)
Perkbox (Including over 9,000 perks, discounts and benefits)
Virtual GP Appointments - Dr Care Anywhere

Fulltime

Procurement Manager

Procurement Manager focused on Travel, Events, and Expense Management who will o...

Location

United States , Atlanta

Salary:

114000.00 - 191000.00 USD / Year

PagerDuty

Expiration Date

Until further notice

Requirements

4+ years of experience in procurement, supply chain, or finance organizations with focus on T&E programs
Experience with Procure-to-Pay (P2P) and Online Booking Tool (OBT) systems such as Coupa and Egencia
Experience with supplier contracts, contract management, and supplier relationship management
Demonstrated success working cross-functionally and supporting business stakeholders
Hands-on experience with procurement, especially in travel, events, and swag categories
Strong understanding of commercial contract terms and supplier management best practices
Ability to thrive in a fast-paced, ever-changing environment and manage multiple priorities
Excellent communication, presentation, and customer service skills
Analytical mindset with ability to evaluate results and drive process improvements
Team-oriented, organized, and proactive in escalating issues when needed

Job Responsibility

Build and maintain close relationships with Executive Assistants and other stakeholders
Design and deliver comprehensive training on tools, processes, and programs
Collaborate with Treasury Team on Corporate Card program
Manage end-to-end procurement process for travel, events, and swag from sourcing and RFPs to supplier off-boarding
Review and process purchase requisitions, purchase orders, and supplier onboarding/maintenance requests in Coupa and related systems
Act as primary point of contact for travel management company and swag suppliers
Coordinate with Legal, InfoSec, and business stakeholders on supplier agreements
Negotiate commercial contract terms including pricing, payment terms, and service levels
Set up and manage group travel and accommodation rates for events
Develop and implement category strategies to reduce costs and improve quality in travel, events, and swag

What we offer

Comprehensive benefits package
Flexible work arrangements
Company equity
ESPP (Employee Stock Purchase Program)
Retirement or pension plan
Generous paid vacation time
Paid holidays and sick leave
Dutonian Wellness Days & HibernationDuty - companywide paid days off in addition to PTO
Paid parental leave: 22 weeks for pregnant parent, 12 weeks for non-pregnant parent
Paid volunteer time off: 20 hours per year

Fulltime

Executive Assistant

Location

United States , New York

Salary:

130000.00 - 140000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
4-6 years of high-level exec support
Experience within financial services
Ability to anticipate needs and proactively take action
Experience booking travel

Job Responsibility

Manage a complex calendar by coordinating in-person and Zoom meetings
Screen email and telephone call enquiries and requests
Book all travel arrangements for both domestic and international travel
Prepare and process invoices, travel, and expense reports
Assist with maintaining files and records
Welcome and greet visitors

Fulltime

Executive Assistant

We are in search of a proficient Executive Assistant to become an integral part ...

Location

United States , Plano

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 8 years of experience providing high-level executive support to a C-suite executive in a corporate environment
Expertise in MS Office Suite (Outlook, Word, Excel, PowerPoint) with the ability to create complex reports, presentations, and spreadsheets
Extensive experience using Concur for expense reporting, travel coordination, and budgeting
Strong organizational and calendar management skills, with the ability to prioritize and schedule meetings efficiently
Experience handling confidential and sensitive information with the highest level of professionalism and discretion
Exceptional written and verbal communication skills, including the ability to draft and proofread executive correspondence
Proven ability to manage complex travel arrangements, including international itineraries and last-minute changes
Strong problem-solving skills and ability to work independently in a fast-paced, high-pressure environment
Ability to liaise with senior executives, board members, and external stakeholders with professionalism and diplomacy.

Job Responsibility

Provide extensive support to the CEO, acting as the primary point of contact for all matters, while maintaining utmost confidentiality and professionalism
Ensure efficient management of the CEO’s calendar, prioritizing meetings and aligning them with business objectives
Handle complex travel coordination, including flight bookings, accommodations, and itineraries, keeping cost-efficiency in mind
Prepare and compile reports, presentations, and other materials for various meetings, including board and investor presentations
Act as a gatekeeper, effectively screening calls, emails, and visitors to the CEO's office
Draft, edit, and proofread correspondence, memos, and other communication on behalf of the CEO
Manage and coordinate internal and external communication, ensuring all key stakeholders are updated promptly
Take charge of special projects and initiatives assigned by the CEO, liaising cross-functionally with other departments to achieve goals
Track progress and follow up on action items from executive meetings and strategy sessions
Build and maintain positive relationships with internal executives, board members, investors, clients, and other external partners

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Executive Assistant

Our client, an investment management firm located in Midtown East, Manhattan, is...

Location

United States , New York

Salary:

200000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

3-7+ years of experience as an Executive Assistant, Personal Assistant, or Senior EA supporting a C-level executive or equivalent in a high-performance environment
Proven track record of managing complex calendars, global travel, and multiple stakeholders across time zones
Outstanding organizational skills and extreme attention to detail
able to manage many moving pieces simultaneously
Strong written and verbal communication skills
able to write clear, polished emails and concise briefs
High discretion and professionalism when handling confidential and sensitive information
Proactive, resourceful, and comfortable taking ownership and making decisions within guidelines
Comfortable working in a fast-paced, entrepreneurial, and occasionally ambiguous environment
Willingness to travel occasionally and support the Founder across multiple locations throughout the year

Job Responsibility

Own the Founder's calendar end-to-end: schedule, prioritize, and sequence meetings to maximize productivity
Protect focus time
resolve scheduling conflicts
anticipate upcoming needs and prepare accordingly
Manage the Founder's inbox: triage messages, flag priorities, draft responses for review, and track follow-ups
Coordinate communications across time zones (e.g., UK, US, Puerto Rico and other geographies), ensuring decisions and action items are clearly captured and closed
Support and coordinate the Founder's professional social media presence (e.g., LinkedIn)
Plan and manage complex domestic and international travel itineraries using both private aviation and commercial options
Coordinate flights, ground transportation, accommodation, restaurant bookings, meeting locations, and contingency plans
Prepare clear travel briefs for each trip (objectives, contacts, timings, addresses, logistics)

Fulltime

Executive Coordinator

Reporting directly to the SVP, Global Head of Pricing, Access, Value and Evidenc...

Location

United States , San Rafael

Salary:

88000.00 - 121000.00 USD / Year

BioMarin Pharmaceutical

Expiration Date

Until further notice

Requirements

Minimum of 5 – 10 years experience of executive level support, including experience supporting global teams
Excellent computer skills with strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with coordinating complex travel
Working knowledge of Concur Expense management
Bachelor’s degree preferred

Job Responsibility

High volume calendar management for the SVP, Global Pricing, Access, Value and Evidence, as well as calendar support for others on the PAVE leadership team
Understanding priority and seniority of meetings
Initiates and determines which meetings to reschedule to resolve conflicts
Scheduling meetings (virtual, in-person, and hybrid) with participants and stakeholders across various functions and regions/time-zones
Confirms virtual vs in-person attendance as needed
Coordinating catering for on-site critical meetings (when appropriate and approved)
Working and partnering with the Sr Executive Coordinator to the Chief Commercial Officer of BioMarin’s Global Commercial Organization and working closely with other BioMarin Administrative Assistants
Coordinate and organize complex domestic and international travel (flights, hotel, ground transportation, travel agenda, etc)
Preparing expense reports, ensuring alignment to policies and submitting in a timely manner
Resolving IT issues, ordering equipment upon request

What we offer

company-sponsored medical, dental, vision, and life insurance plans
discretionary annual bonus
discretionary stock-based long-term incentives
paid time off

Fulltime

Senior Executive Assistant

We are seeking an experienced Senior Executive Assistant to provide high-level a...

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 10 years of experience in administrative roles supporting senior leadership
Expertise in calendar management and scheduling for high-level executives
Proficiency in travel coordination, including international arrangements
Advanced skills in software applications such as SharePoint, Dynamics 365, and Adobe Acrobat
Ability to prepare and process expense reports with efficiency
Exceptional communication skills, both written and verbal, with a detail-oriented approach
Strong organizational abilities and the capacity to multitask under pressure
Demonstrated ability to maintain confidentiality when handling sensitive information.

Job Responsibility

Organize and manage complex calendars, ensuring seamless scheduling for the President and senior executives
Coordinate and arrange detailed travel plans, including booking flights, accommodations, and transportation
Prepare, audit, and submit expense reports with accuracy and attention to detail
Draft, revise, and edit business documents, presentations, and correspondence on behalf of executive leadership
Serve as a detail-oriented liaison between the President and internal teams, external partners, and stakeholders
Collaborate with other executive support staff to streamline administrative tasks and ensure efficiency
Facilitate executive meetings by preparing agendas, coordinating logistics, and documenting key outcomes
Maintain and update files and records using tools such as SharePoint and Dynamics 365
Manage sensitive information with confidentiality and discretion
Assist with special projects and initiatives as directed by executive leadership.

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan.

Fulltime

Executive Travel & Expense Manager

Robert Half

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 04, 2026

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