Executive Travel & Expense Manager Job at Robert Half (New York)

Sr Manager, STP - Travel, Expense and Card

The Sr Manager, STP - Travel, Expense and Card is responsible for leading the co...

Location

United States , Overland Park

Salary:

121300.00 - 218700.00 USD / Year

T-Mobile

Expiration Date

Until further notice

Requirements

Bachelor's Degree Finance, Accounting, or Business Administration (Preferred)
2-4 years - Management experience (Required)
7-10 years of progressive experience in Travel & Expense, corporate travel, expense management, corporate card or related operational functions (Required)
Strategic Leadership Set vision and direction across multiple teams or functions to support enterprise goals and optimize Travel & Expense performance (Required)
Organizational Influence: Collaborate across departments and leadership levels to drive alignment, resolve escalated issues, and support change initiatives (Required)
Process Improvement Identify inefficiencies and implement changes to streamline workflows, enhance accuracy, and reduce manual effort (Required)
Talent Development Cultivate a strong leadership pipeline by mentoring managers, fostering team engagement, and leading succession planning efforts (Required)
Enterprise Execution: Ensure delivery of high-impact, scalable operational solutions across teams while maintaining compliance with regulatory and audit standards (Required)
Transformation and Innovation: Champion continuous improvement through automation, process redesign, and adoption of shared services best practices (Required)
Growth Mindset: Embraces challenges, seeks out learning opportunities, and adapts to change with a focus on continuous improvement and personal development (Required)

Job Responsibility

Own the end‑to‑end global Travel, Expense & Corporate Card program, including but not limited to expense management, travel, duty of care, and corporate card functions
Sets goals, priorities, and performance standards across teams, ensuring alignment to Magenta Service Center strategic objectives
Develops and executes operational strategies to improve accuracy, efficiency, and service quality across functions
Leads talent planning and succession efforts
coaches and mentors emerging leaders
Acts as a strategic partner with Finance, Accounting, Procurement, Legal, and Technology teams to resolve complex issues and support enterprise initiatives
Ensures compliance with internal controls, SOX, and audit requirements across all teams
Drives continuous improvement through automation, data-driven decision-making, and adoption of best practices in shared services

What we offer

medical, dental and vision insurance
a flexible spending account
401(k)
employee stock grants
employee stock purchase plan
paid time off
up to 12 paid holidays
paid parental and family leave
family building benefits
back-up care

Fulltime

Travel & Expense Supervisor

The Travel & Expense Supervisor leads the administration, optimization, and cont...

Location

United States , Schiller Park

Salary:

74182.00 - 96437.00 USD / Year

Encore Global

Expiration Date

Until further notice

Requirements

BA/BS degree in Accounting/Finance or equivalent relevant experience
4+ years of Accounts Payable and/or Travel & Expense, including hands on Concur experience
w/ previous supervisor/lead experience preferred
Must have strong customer service background
Ability to manage multiple tasks with strict deadlines
Excellent verbal and written communication skills
Proficiency in Microsoft Office applications with strong working knowledge of advanced Excel functions
Continuous improvement attitude
ability to seek out opportunities to implement best practices
Highly motivated, self-directed, and performance driven

Job Responsibility

Serve as the primary administrator for the company's SAP Concur Expense environment
Configure and maintain expense policies, audit rules, workflows, expense types, approval hierarchies, user permissions, and system settings
Drive continuous improvement initiatives focused on automation, policy compliance, user experience, and operational efficiency
Partner with internal stakeholders and third-party providers to evaluate and implement system enhancements and new functionality
Support integrations between Concur and related systems including ERP, HRIS, travel booking tools, and card providers
Develop and maintain system documentation, SOPs, training materials, and knowledge articles
Support and enhance expense auditing processes to ensure compliance with company policy and internal controls
while managing bandwidth and risk
Analyze expense trends, policy violations, duplicate submissions, out-of-policy spend, and high-risk transactions
Partner with Finance, Audit, and Compliance teams on audit requests, reporting, and remediation activities

Fulltime

Sr. Manager, Expense Reimbursement and Corporate Card

The Senior Manager, Global Expense and Corporate Card Strategy is responsible fo...

Location

United States , Tampa

Salary:

121762.50 - 164737.50 USD / Year

Amgen

Expiration Date

Until further notice

Requirements

Doctorate degree and 2 years of relevant experience
Master's degree and 4 years of relevant experience
Bachelor's degree and 6 years of relevant experience
Associate's degree and 10 years of relevant experience
High school diploma / GED and 12 years of relevant experience

Job Responsibility

Execute the strategy for the global expense reimbursement and corporate card administration programs, aligning operational outcomes with Amgen's financial, operational, and compliance goals
Own the Global Expense Reimbursement and Corporate Card Policy, maintaining governance standards and driving policy evolution in response to business and regulatory changes
Serve as the business owner of the SAP Concur and Expense Audit platforms, directing the internal product team's priorities and the product roadmap with a focus on automation, scalability, and end-user satisfaction
Oversee and develop a US-based team responsible for executive engagement, implementation of strategic initiatives, and administration of SAP Concur
Manage key vendor relationships, including SAP Concur, American Express, and Oversight Systems, ensuring strong performance, innovation, and timely resolution of escalations
Collaborate cross-functionally with Finance, Information Systems, Compliance, Audit, and Human Resources, enhancing audit readiness and the timeliness of response to emerging disruptions, as well as program effectiveness
Leverage program data and vendor insights to recommend and implement process enhancements, automation opportunities, and improvements to user experience
Collaborate with the T&E Operations Lead to manage escalation of expense report audit findings, ensuring timely resolution and adherence to company policies
Support the development and implementation of system controls and process enhancements to strengthen compliance and reduce risk
Contribute to ongoing improvements in T&E systems, tools, and workflows to optimize performance and user experience

Fulltime

Office Manager & Executive Assistant

This is a dual-function role combining high-level Executive Assistant support to...

Location

United Kingdom , London

Salary:

45000.00 - 60000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a PA/EA supporting senior leadership
Previous experience in an Office Manager role
Demonstrated ability to manage both business and personal executive tasks
High level of confidentiality, discretion, and professional judgement
Strong interpersonal skills with the ability to communicate confidently at all levels
Exceptional organisational and time‑management capabilities
Proactive, adaptable, and solutions‑focused approach
Meticulous attention to detail
Strong PC literacy and administrative proficiency

Job Responsibility

Provide comprehensive diary management, including coordination across multiple time zones
Schedule, prepare, and coordinate internal and external meetings
Prepare meeting agendas, supporting documents, and take minutes when required
Arrange refreshments and daily lunches for senior leadership
Coordinate global travel, including flights, hotels, visas, and detailed itineraries
Organise corporate events, dinners, and client engagements
Manage the MD's expenses, ensuring timely submission and reconciliation
Oversee corporate gifting, including selection, coordination, and delivery
Provide personal support and ad hoc out‑of‑office assistance using the company-provided phone
Lead the smooth running of the UK office, ensuring a professional, efficient, and welcoming working environment

Fulltime

Global Travel Manager

We are seeking a highly experienced and strategic Global Travel Manager to lead ...

Location

United States , Bala Cynwyd (Philadelphia Area), Pennsylvania

Salary:

Not provided

Susquehanna International Group

Expiration Date

Until further notice

Requirements

10+ years of experience in global or corporate travel management
Proven expertise in travel operations, policy development, and vendor negotiation
Experience supporting internal company travel needs, including recruiting and executive travel
Strong knowledge of international travel regulations, visa requirements, and health advisories
Proficiency in travel booking platforms and expense management tools
Exceptional communication, organizational, and problem-solving skills
Ability to work across time zones and manage multiple priorities

Job Responsibility

Design, implement, and manage a scalable global travel program aligned with company goals
Serve as the primary point of contact for all internal travel needs, including employee travel, candidate interviews, relocations, and executive itineraries
Continuously evaluate and improve travel processes for efficiency, cost savings, and traveler satisfaction
Advise employees and stakeholders on company travel policies and ensure consistent application
Monitor travel spend and ensure bookings comply with budgetary and policy guidelines
Collaborate with HR, Finance, and Legal to update and enforce travel policies and procedures
Build and maintain strong relationships with global travel vendors, airlines, hotels, and agencies
Negotiate contracts and preferred rates to optimize cost and service quality
Manage vendor performance and ensure service-level agreements are met
Coordinate travel for job candidates, including interview scheduling, relocation, and onboarding

Executive Assistant/Office Manager

Location

United States , Boston

Salary:

85000.00 - 110000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

3+ years of experience in an executive assistant, office manager, or similar administrative role
demonstrated success supporting C-suite or senior leaders with heavy calendar management
exceptional organizational, communication, and time-management skills
a proactive, people-first approach with strong emotional intelligence
ability to juggle competing priorities in a dynamic environment
high level of discretion and professional judgment
a detail-oriented mindset with interest in building and improving processes

Job Responsibility

Managing facilities, vendors, supplies, and building relationships
coordinating conference rooms, meetings, and board-level logistics
serving as the primary point of contact for office guests and reception needs
providing direct calendar, travel, and expense management support to senior executives
preparing meeting materials, agendas, and follow-up tracking
drafting and proofreading executive communications
handling sensitive and confidential information with discretion
supporting onboarding logistics and workspace setup for new hires
planning internal events, team gatherings, and leadership offsites
and partnering with HR leadership on culture, engagement, and recognition initiatives

What we offer

Bonus potential
comprehensive benefits
generous PTO
wellness perks

Fulltime

Executive Office Manager

Astrion has an exciting opportunity for an Executive Office Manager for our Hunt...

Location

United States , Huntsville

Salary:

Not provided

Astrion

Expiration Date

Until further notice

Requirements

Demonstrate experience managing executive calendars, coordinating high-level meetings, preparing executive briefings, and handling confidential communications
Ability to manage multiple priorities, coordinate cross department initiatives and maintain efficient executive office operations
Excellent written and verbal communication skills with the ability to interact professionally with senior leadership and government partners
Strong judgment and ability to manage highly sensitive or confidential information with professionalism and integrity
Advanced proficiency with Microsoft Office, Word, Excel, PowerPoint, Outlook, and experience with collaboration tools such as SharePoint or Teams
Experience coordinating corporate events, calendar scheduling and making progressions with self-independent decisions
Must be flexible in adapting to deadlines, competing priorities, and multitasking while offering high level secretarial assistance, and managing correspondence
Thorough, detail oriented, and organized, with excellent time management skills and ability to prioritize and handle multiple projects at once

Job Responsibility

Provide advanced administrative and business support to executive leadership
Manage complex and dynamic executive calendars, meetings, appointments, and scheduling priorities
Coordinate domestic and international travel arrangements, itineraries, agendas, expense reports, and check requests
Prepare correspondence, presentations, reports, spreadsheets, memoranda, and confidential documents
Support executives with data analysis, operational reporting, and project coordination
Serve as a liaison between executives and internal/external stakeholders while maintaining professionalism and confidentiality
Track priorities, deadlines, and follow-up items to ensure timely completion of tasks and initiatives
Handle all expense reports and submissions
Coordinate leadership meetings, company events, conferences, and employee functions
Manage conference room scheduling, meeting logistics, catering, room setup, and audiovisual/Teams support

What we offer

Competitive salaries
Continuing education assistance
Professional development
Multiple healthcare benefits package options
401K with employer matching
Competitive time off policy along with a federally recognized holiday schedule

Fulltime

Executive Assistant/Office Manager

We are looking for an experienced and proactive Executive Assistant/Office Manag...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in executive support, office management, or a closely related administrative role
Demonstrated success supporting senior executives or C-suite leaders in a fast-paced business setting
Strong experience with complex calendar coordination, travel planning, and executive correspondence
Excellent written and verbal communication skills with the ability to interact professionally across all levels of an organization
High level of organization, discretion, and attention to detail when handling sensitive information and competing priorities
Ability to manage multiple tasks independently while adapting quickly to changing business needs
Bachelor’s degree preferred

Job Responsibility

Oversee day-to-day office activities to maintain an organized, detail-focused, and productive work environment
Manage executive calendars by prioritizing meetings, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments
Coordinate domestic and international travel plans, including itineraries, transportation, lodging, and related logistical details
Prepare presentations, reports, meeting materials, and other documents to support leadership communication and decision-making
Track and reconcile business expenses, ensuring accurate documentation and timely submission of reports
Plan and support internal meetings, team gatherings, and workplace events that strengthen employee engagement and office culture
Assist with onboarding logistics for new hires, including workspace readiness, scheduling, and coordination of introductory activities
Serve as a key point of contact for office vendors, supplies, and general administrative needs, helping operations run smoothly

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Executive Travel & Expense Manager

Job Description

Job Responsibility

Requirements

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