CrawlJobs Logo
14forty Logo 14forty · Office Administration

Executive Team Assistant

Ireland, Dublin Employment contract 50000.00 EUR / Year · Job Posted June 15, 2026
Apply Position
Job Link Share

Job Description

We are seeking an Executive Team Assistant to join Rapport. Our Executive Assistant population is expected to provide support to their executives by championing leadership and professionalism and demonstrating impeccable judgment and the ability to make sound decisions in a fast-paced, dynamic setting. The EA team aims to provide excellent customer service to both internal and external stakeholders, addressing inquiries and resolving issues in a timely manner. The team delivers a high-end, seamless experience for all visitors and employees. As a dynamic and highly collaborative team, we drive operational excellence while fostering a strong sense of community through engagement initiatives that enhance workplace culture and overall employee experience.

Job Responsibility

  • Calendar management, at times can also be inclusive of inbox management
  • Arranging travel and managing itineraries for complex international and domestic trips
  • Prepare expense reports in a timely manner ensuring accuracy and submit in accordance as per policy
  • Screen all calls for executives and direct as necessary
  • Managing communications, special projects and ad-hoc event assistance
  • Understanding and utilizing all resources available to ensure success and understanding the proper escalation path and when it is needed
  • Establish partnerships that help identify efficiencies and participate in process improvement initiatives across business support groups
  • Work in partnership with other Executive Assistants to ensure seamless coverage and provide backup support as needed while providing excellent customer service to business groups

Requirements

  • Excellent written and verbal communication skills in every interaction to ensure smooth and efficient day-to-day operations within the firm
  • Vibrant, dynamic by nature
  • Ideally possess previous experience in a similar role
  • A go-getter, someone who’s not afraid to get stuck in

Nice to have

Previous experience in a similar role

What we offer

  • Exclusive travel and grocery discounts
  • Life assurance
  • Cash rewards
  • Tax-saver tickets on public transport in partnership with Travel Hub and/or Bike to Work Scheme
  • Free barista bar on shift
  • Contributory pension scheme
  • Wellness programs
  • Employee Assistance Program
  • Digital GP services
  • Eye examination voucher for Visual Display Unit (VDU/DSE) test
  • Learning and development opportunities
  • WOW Awards
  • One paid day off annually to support a cause
14forty - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Team Assistant

8 matching positions

Executive Team Assistant

As an Executive Team Assistant, you will be responsible for navigating and organ...
Location
Location
United States , Miami
Salary
Salary:
Not provided
palantir.com Logo
Palantir Technologies
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least one year of previous administrative or support experience, preferably in a fast-paced environment
  • Proficiency with Microsoft Office suite, especially Outlook calendaring
  • Experience scheduling complex international and domestic travel itineraries, including booking and expense reporting (prior experience with Concur is a plus!)
  • A valid driver’s license
  • Ability to work a varied schedule (nights/weekends will be required), and willingness to travel up to 30% of the time both domestically and internationally
Job Responsibility
Job Responsibility
  • Manage calendar, prioritizing conflicting meeting requests
  • Arrange business and other travel itineraries
  • Maintain records of business and personal transactions and submit expense reports
  • Export organization and order into disorganized environments
  • Handle various matters with discretion and diplomacy (scheduling appointments, completing paperwork, communicating with vendors, etc.)
What we offer
What we offer
  • Employees (and their eligible dependents) can enroll in medical, dental, and vision insurance as well as voluntary life insurance
  • Employees are automatically covered by Palantir’s basic life, AD&D and disability insurance
  • Commuter benefits
  • Take what you need paid time off, not accrual based
  • 2 weeks paid time off built into the end of each year (subject to team and business needs)
  • 10 paid holidays throughout the calendar year
  • Supportive leave of absence program including time off for military service and medical events
  • Paid leave for new parents and subsidized back-up care for all parents
  • Fertility and family building benefits including but not limited to adoption, surrogacy, and preservation
  • Stipend to help with expenses that come with a new child
  • Fulltime
Read More
Arrow Right

Executive Team Assistant

An innovative renewable energy company is looking for a skilled and proactive Ex...
Location
Location
United Kingdom , London
Salary
Salary:
40000.00 - 45000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in a similar role
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with Microsoft Teams
  • Excellent written and verbal communication skills
  • Strong organisational and decision-making skills
  • Commitment to confidentiality and data protection
Job Responsibility
Job Responsibility
  • Maintain an organised filing system of papers and electronic documents
  • Support the Managing Director with drafting and cascading all communications both internal and external
  • Typing and editing of executive correspondence and production of management reports
  • Prepare the Management Board and Leadership team for key meetings including logistics, diary invites, the preparation of agenda items, presentation decks, taking minutes and following up on action items
  • Arrange internal and external events and meetings/conferences including venue selection and logistics
  • Arrange and manage internal social events such as holiday parties and team-building events
  • Support the Managing Director with daily diary of appointments
  • Organise all domestic and international travel arrangements
What we offer
What we offer
  • Great benefits
  • Fulltime
Read More
Arrow Right

Executive Team Assistant

Join our client and make a difference! Our client is looking for a highly organi...
Location
Location
United Kingdom , Wimbledon, Greater London
Salary
Salary:
33855.00 - 37063.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong organisational and time-management skills
  • Excellent written and verbal communication
  • Experience in high-level administration and event coordination
  • Ability to handle confidential information with integrity
  • Proficiency in modern office software and scheduling tools
Job Responsibility
Job Responsibility
  • Provide comprehensive administrative support to the Board of Governors and Executive Team
  • Organise, attend, and minute meetings
  • prepare agendas and track actions
  • Draft letters, reports, and references
  • manage sensitive information with discretion
  • Coordinate communication between governors, directors, school leaders, and external stakeholders
  • Support governor performance reviews and induction/training processes
  • Maintain accurate records of appointments, attendance, and declarations of interest
  • Ensure compliance with governance legislation and GDPR
  • Manage the organisation's policy library and collaborate with department heads
  • Fulltime
Read More
Arrow Right

Executive Team Assistant

Our client, an innovative, successful and expanding renewable energy business ba...
Location
Location
United Kingdom , London
Salary
Salary:
40000.00 - 45000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as a PA/EA in a start-up or similar environment
  • Solid experience supporting at Director level
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with Microsoft Teams for hosting meetings
  • Excellent written and verbal communication skills, with strong attention to detail
  • Strong organisational and decision-making skills, with the ability to work under pressure
  • A commitment to confidentiality and data protection
Job Responsibility
Job Responsibility
  • Maintain an organised filing system of papers and electronic documents, update and suggest/make improvements to databases, E-Systems, administrative procedures such as expenses and invoices
  • Support the Managing Director with drafting and cascading all communications both internal and external
  • Typing and editing of executive correspondence and production of management reports
  • Prepare the Management Board and Leadership team for key meetings including logistics, diary invites, the preparation of agenda items, presentation decks, taking minutes and following up on action items when required
  • Arrange internal and external events and meetings/conferences including organising all aspects of an event venue selection including hotel, meeting room, catering requirements and all logistics
  • Arrange and manage internal social events such as Christmas/holiday parties and team building and social events
  • Support the Managing Director with daily diary of appointments, prioritising and managing conflict to ensure diary time is utilised effectively
  • Organise all domestic and international travel arrangements including flights, transportation, accommodation, Visa assistance
What we offer
What we offer
  • Great benefits
  • Fulltime
Read More
Arrow Right

Executive Team Assistant / Events Executive

Join our client and make a difference! Our client is looking for a highly organi...
Location
Location
United Kingdom , Wimbledon
Salary
Salary:
32000.00 - 40000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong organisational and time-management skills
  • Excellent written and verbal communication
  • Experience in high-level administration and event coordination
  • Ability to handle confidential information with integrity
  • Proficiency in modern office software and scheduling tools
Job Responsibility
Job Responsibility
  • Provide comprehensive administrative support to the Board of Governors and Executive Team
  • Organise, attend, and minute meetings
  • prepare agendas and track actions
  • Draft letters, reports, and references
  • manage sensitive information with discretion
  • Coordinate communication between governors, directors, school leaders, and external stakeholders
  • Support governor performance reviews and induction/training processes
  • Maintain accurate records of appointments, attendance, and declarations of interest
  • Ensure compliance with governance legislation and GDPR
  • Manage the organisation's policy library and collaborate with department heads
  • Fulltime
Read More
Arrow Right

Team Assistant - Executive Support & Office Management

This role offers an exceptional opportunity to provide high-level executive supp...
Location
Location
Hong Kong , Hong Kong
Salary
Salary:
Not provided
https://www.randstad.com Logo
Randstad
Expiration Date
July 11, 2026
Flip Icon
Requirements
Requirements
  • Minimum 1-2 years of administrative or assistant experience is preferred
  • Good working proficiency in English, Cantonese, and Mandarin
  • Strong proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint)
  • Proven ability to work autonomously with minimal guidance and a high degree of responsibility
  • Excellent attention to detail and a solutions-orientated mindset
  • Ability to handle sensitive and confidential information with absolute integrity
  • A client-service mentality
Job Responsibility
Job Responsibility
  • Organising schedules and managing complex diaries for senior team members
  • Managing travel arrangements, including accommodation, visas, and immigration matters
  • Providing administrative support for key document preparation
  • Assisting leadership with monthly expense reconciliation, timesheet compilation, and ad-hoc personal support
  • Acting as the first point of contact at reception
  • Overseeing office supplies, facilities maintenance, and vendor relationships (IT, Finance, and building management)
  • Coordinating logistics for client events, including catering sourcing and event set-up
  • Supporting finance workflows such as vendor registration, contract signing (chopping), and invoicing formalities
  • Fulltime
Read More
Arrow Right

Team Executive Assistant

The Team Executive Assistant provides high-level administrative and business sup...
Location
Location
Singapore , Singapore
Salary
Salary:
Not provided
jll.com Logo
JLL
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree preferred or equivalent professional experience
  • Minimum 5 years of executive assistant experience, preferably in financial services, real estate, or professional services environment
  • Experience supporting C-level executives in a corporate setting strongly preferred
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience with CRM systems (Salesforce) and database management
  • Familiarity with presentation software and basic graphic design capabilities
  • Strong typing skills and attention to detail in document preparation
  • Exceptional organizational and time management abilities with capacity to prioritize multiple urgent tasks
  • Strong written and verbal communication skills
  • High level of discretion and ability to handle confidential information
Job Responsibility
Job Responsibility
  • Provide comprehensive administrative support to Capital Markets senior leadership, including managing complex calendars, coordinating meetings across multiple time zones, and handling confidential correspondence
  • Prepare executives for meetings by compiling briefing materials, market updates, and client information
  • Manage travel arrangements and logistics for domestic and international business trips
  • Serve as the primary point of contact for high-profile clients, investors, and internal stakeholders
  • Coordinate client meetings, due diligence sessions, and property tours
  • Maintain professional relationships with key contacts and ensure seamless communication between executives and external parties
  • Assist with capital markets transactions by organizing deal documentation, coordinating with legal and financial teams, and maintaining transaction databases
  • Prepare marketing materials, pitch books, and client presentations
  • Support due diligence processes by organizing data rooms and coordinating document reviews
  • Plan and execute client events, investor meetings, and market briefings
  • Fulltime
Read More
Arrow Right

Executive Assistant and Team Administrator

Morson Talent are recruiting on behalf of our client for an Executive Assistant ...
Location
Location
United Kingdom , Manchester
Salary
Salary:
160.00 GBP / Day
morson.com Logo
Morson Talent
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience within an Executive Assistant, PA, Team Administrator or Senior Administrative role
  • Experience supporting senior stakeholders within a corporate or regulated environment
  • Strong organisational skills with the ability to manage multiple priorities effectively
  • Excellent communication and stakeholder management skills
  • High level of discretion and professionalism
  • Strong attention to detail and ability to work independently
  • Advanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint and Teams
  • Ability to remain calm and organised within a fast-paced environment
Job Responsibility
Job Responsibility
  • Provide executive and administrative support to senior leaders and wider teams
  • Manage diaries, scheduling and meeting coordination across multiple stakeholders
  • Organise internal and external meetings, including agendas and briefing materials
  • Coordinate domestic and international travel arrangements and expenses
  • Support inbox management, correspondence and action tracking
  • Prepare presentations, reports and business documentation to a high standard
  • Attend meetings where required, capture minutes and monitor follow-up actions
  • Build strong working relationships across the organisation and act as a key point of contact
  • Support confidential and sensitive business activities with professionalism and discretion
  • Coordinate leadership visits, team events and wider organisational activities
  • Fulltime
Read More
Arrow Right