Executive Team Assistant Job at Barclays (Paris)

Executive Team Assistant

Barclays

Location:
France , Paris

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Join us as an Executive Team Assistant to support a Managing Director and Senior Directors within International Corporate Banking in France. You'll play a crucial part for ensuring seamless coordination and successful outcomes across the Bank. In this role, you will act as a trusted point of contact, managing complex schedules, facilitating communication, and delivering a professional and proactive service to a Managing Director and Senior Directors.

Job Responsibility:

To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed
Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests
Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive
Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion
Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks
Management and facilitation of senior executive members meetings

Requirements:

Excellent Organisational skills: Managing complex calendars, scheduling meetings, ability to prioritise tasks, ensuring deadlines are met and priorities are aligned, keeping track of multiple tasks and projects and details simultaneously, whilst maintaining attention to detail
Organising local business events and external client events
Exceptional Communication Skills and Interpersonal Skills: Clear and professional written and verbal communication acting as a liaison between the executive and internal/external stakeholders
Crafting reports, minutes and actions with precision and tact, builds trust and rapport with executives, teams, and internal and external stakeholders acts as a gatekeeper and liaison, balancing accessibility, and boundaries effectively
Problem Solving and adaptability: Anticipating needs and proactively addressing challenges, staying calm under pressure and finding creative solutions to unexpected issues adapting to shifting priorities and working in a fast-paced environment
Fluent in English and French

Nice to have:

Relationships and Stakeholders: Ability to build and maintain strong relationships, able to read between the lines and anticipate needs and priorities, working with senior stakeholders
Technology: Proficiency with tools such as Microsoft Teams, Outlook, Word, Excel, Whiteboard, Co-Pilot, Adopt new technologies and champion the use of these across the wider team
Data: Managing data confidentiality, handling sensitive information with professionalism and sensitivity. Safeguarding company data at all times
Find opportunities to go beyond the role profile to support the team in a number of key activities to add value
Previous Invoicing experience (Coupa)

What we offer:

Hybrid working
Structured approach to hybrid working with fixed 'anchor' days
Supportive and inclusive culture and environment
Commitment to flexible working arrangements
Encouragement to embrace mobility and explore operations

Additional Information:

Job Posted:
March 21, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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