Executive Team Administrator Job at Office Angels (Haywards Heath)

Executive Team Assistant

An innovative renewable energy company is looking for a skilled and proactive Ex...

Location

United Kingdom , London

Salary:

40000.00 - 45000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a similar role
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with Microsoft Teams
Excellent written and verbal communication skills
Strong organisational and decision-making skills
Commitment to confidentiality and data protection

Job Responsibility

Maintain an organised filing system of papers and electronic documents
Support the Managing Director with drafting and cascading all communications both internal and external
Typing and editing of executive correspondence and production of management reports
Prepare the Management Board and Leadership team for key meetings including logistics, diary invites, the preparation of agenda items, presentation decks, taking minutes and following up on action items
Arrange internal and external events and meetings/conferences including venue selection and logistics
Arrange and manage internal social events such as holiday parties and team-building events
Support the Managing Director with daily diary of appointments
Organise all domestic and international travel arrangements

What we offer

Great benefits

Fulltime

Team Administrator

As a Team Administrator/Team Assistant at Bioscript Group, you will play a vital...

Location

United Kingdom , Macclesfield

Salary:

Not provided

Bioscript Group

Expiration Date

Until further notice

Requirements

Proven experience as an Administrator or Team Assistant in a corporate setting
Strong organisations skills and a willingness to get stuck in
Excellent communication skills, attention to detail, and a proactive mindset
Confident with Microsoft Office (Outlook, Word, Excel, PowerPoint)
A positive team player who enjoys supporting senior stakeholders

Job Responsibility

Supporting the Executive Assistant with company processes
Booking travel for Senior Leadership Team
Shared diary management for Senior Leadership Team
Assisting Executive Assistant with organising internal and external company events
Processing expenses and managing excel trackers
Preparing high-quality reports and presentations (Word, PowerPoint, Excel)
Maintaining accurate records, databases, and onboarding admin
Organising and managing meeting rooms
Assist with organising office based social events and participation in the ESG committee
Supporting a fast-paced, high-performing team with varied admin support

What we offer

25 days holiday + bank holidays + winter shutdown + holiday purchase scheme
Enhanced sick and compassionate leave
Enhanced maternity, paternity & adoption leave
Birthday charity donation to a charity of your choice
Bonus Day off to be spent giving back to the community
Life Insurance and Critical Illness cover
Private Medical (Vitality for UK based colleagues)
Health cash plan or wellbeing allowance
International Employee Assistance Program

Parttime

Executive Administrator

We are seeking a highly organised and proactive Executive Administrator to suppo...

Location

Switzerland , Kriens, Kanton Luzern

Salary:

Not provided

Beretta Clima Italia

Expiration Date

Until further notice

Requirements

Several years of experience managing multiple administrative tasks and priorities while providing seamless support to executives and teams
Exceptional organisational, problem-solving, and time-management skills
Proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint), Concur, fluency in German and English (with excellent written and verbal communication skills)

Job Responsibility

Managing and coordinating executive calendars (schedule meetings, handle logistic)
Arranging flights, preparing itineraries, and managing expense reports accurately and on time
Maintaining organised digital and physical records, incl. contracts, reports/correspondence, while ensuring confidentiality and compliance with company policies
Supporting financial processes (purchase orders, tracking invoices, ensuring timely payments)
Overseeing onboarding of new employees
Being the main point of contact for stakeholders, managing correspondence and preparing meeting materials
Suggesting improvements to administrative processes to increase efficiency and organisation

Executive Administrative Assistant

The Executive Assistant performs a wide variety of comprehensive administrative ...

Location

United States , Philadelphia

Salary:

Not provided

Aramark

Expiration Date

Until further notice

Requirements

Minimum of 5 years administrative experience, with experience supporting an executive level leader or business background working with executive leaders
Requires an associate degree or equivalent experience
Excellent written and verbal communication skills
highly refined ability to use discretion with regard to confidential information
Proven proficiency with the following computer applications: Word, Excel, Adobe and PowerPoint
Smartsheet, Salesforce and Microsoft Lists and Planner, a plus
Ability to interact, manage, and respond to the needs of Aramark employees at all levels is necessary
Exceptional diligence and follow up
Demonstrated ability to lead without formal authority

Job Responsibility

Proactively manage calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
Compose, prepare, and manage confidential correspondence, reports, and other complex business documents
Creates intricate presentations and schedules using PowerPoint and Excel
Arrange travel plans and compile itineraries and documents for travel and related meetings
Assist with budget, payroll, expenses, financial records and confidential files and issues
Ability to be resilient, composed, and positive in the face of pressure and conflict
Strong organizational skills with the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
Able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
Must have superior communication and organizational skills
Exercise acute judgment when handling confidential matters

Executive Administrative Assistant

To provide day-to-day support for the Global Data & Analytics and Global Foodser...

Location

United States of America , Charlotte

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

High School diploma or equivalent plus 2+ years' work experience in fast paced corporate setting
Highly proficient with Microsoft Office applications, specifically Word, Excel, Outlook, and PowerPoint
Knowledge of administrative and clerical procedures including typing, records management and data entry
Strong organizational skills with ability to manage multiple priorities and deadlines
Excellent communication skills (written and verbal), professionalism, customer service focus, and business acumen
Ability to read and listen, understand and communicate information and ideas in a clear and understandable manner
Ability to effectively analyze and evaluate information to make decisions, solve problems and achieve goals
Ability to work with executives remotely
Experience in organizing travel, including international entry documentation and support
Open to working flexible hours on an ad hoc basis if needed, which could include evenings, weekends, and/or select holidays as needed

Job Responsibility

Provide day-to-day support for the Global Data & Analytics and Global Foodservice Executives and teams
Manage calendars, coordinate meetings and travel, handle correspondence
Serve as a key liaison across departments and with external partners
Organize and facilitate team events and activities
Organize workload to meet internal and external departmental deadlines
Prioritize, screen, route and answer routine correspondence
Screen and direct employees and visitors
Take, transcribe, compose, edit, and send correspondence
Maintain and update departmental files, records and publications
Maintain executives' calendar, schedule appointments, coordinate meetings and travel itineraries

Fulltime

Senior Team Administrator / Office Manager

As the Senior Team Administrator / Office Manager, you will be the glue that hol...

Location

United Kingdom , Guildford

Salary:

35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Personable, energetic, and confident individuals who are self-starters and team players
Strong organisational skills with a customer-focused mindset
A determined and resilient attitude with a strong work ethic
Analytical and adaptable, with a willingness to learn
Honest and empathetic, demonstrating integrity in all interactions
An initiator who can bring fresh ideas to the table

Job Responsibility

Serve as the first point of contact for all internal and external office-related queries
Greet visitors warmly and ensure they feel welcome
Manage office deliveries and collections
Ensure compliance with Health & Safety guidelines, acting as a Fire Marshall and First Aider
Oversee supplies such as stationery, tea, coffee, and fruit
Liaise with office suppliers to maintain smooth operations
Set up meeting rooms with all necessary materials and refreshments
Provide admin support and diary management for Executive Board members, including expense management and travel bookings
Organise engaging office social events
Maintain the day-to-day upkeep of the building, coordinating with contractors

What we offer

Opportunity to be part of a passionate team
Inclusive and supportive workplace
Collaborate with a company that values sustainability

Fulltime

Team Administrator

Join Our Clients Dynamic Team as a Team Administrator! Our client, a vibrant and...

Location

United Kingdom , London

Salary:

26000.00 - 28000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

A diligent, hardworking, and sensible individual who thrives in a team environment
A multitasker with a keen eye for detail
Strong computer skills
CRM experience is a plus
Ability to manage responsibilities with minimal supervision and autonomy
A positive attitude and a willingness to contribute to a lively workplace

Job Responsibility

Registering attendees for conferences using Microsoft Dynamics CRM
Raising delegate and sponsorship invoices using Xero accounting software
Collaborating with the Accounts Manager to ensure accurate invoice data
Writing delegate visa support letters (templates provided)
Assisting with expense processing for key executives
Sending weekly updates to the Head of Design with sponsor and partner logo changes
Organising client entertainment days, including invitations and RSVPs
Managing office logistics, such as supplies and cleanliness
Handling low-volume calls and recognising spam
Planning and organising summer and Christmas parties

What we offer

25 days of holiday (excluding bank holidays)
2 days of closure during the Christmas period
regular social events, including summer and Christmas parties
lunchtime gatherings
after-work drinks
opportunities for hybrid working

Fulltime

Team Administrative Assistant

Join our team as a Team Administrative Assistant in the dynamic world of Financi...

Location

United Kingdom , London

Salary:

17.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a similar administrative or office support role
Strong organisational skills and keen attention to detail
Excellent verbal and written communication skills
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Ability to work independently and collaboratively within a team

Job Responsibility

Maintain and monitor archiving systems
Prepare documentation for quarterly audits
Manage access control records
Arrange business travel and visa bookings
Support planning and execution of internal and external events
Cover reception duties and visitor management
Handle filing, data entry, and document management
Serve as a designated First Aider and Fire Warden
Oversee Display Screen Equipment (DSE) assessments
Assist in the distribution of sports tickets and event allocations

What we offer

Be part of a globally recognised organisation
Contribute to a team that values innovation and collaboration
Enjoy a dynamic work atmosphere

Fulltime

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Executive Team Administrator

Job Description

Job Responsibility

Requirements

What we offer

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