Executive Team Administrator Job at Office Angels (Haywards Heath)

Executive Team Assistant

An innovative renewable energy company is looking for a skilled and proactive Ex...

Location

United Kingdom , London

Salary:

40000.00 - 45000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a similar role
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with Microsoft Teams
Excellent written and verbal communication skills
Strong organisational and decision-making skills
Commitment to confidentiality and data protection

Job Responsibility

Maintain an organised filing system of papers and electronic documents
Support the Managing Director with drafting and cascading all communications both internal and external
Typing and editing of executive correspondence and production of management reports
Prepare the Management Board and Leadership team for key meetings including logistics, diary invites, the preparation of agenda items, presentation decks, taking minutes and following up on action items
Arrange internal and external events and meetings/conferences including venue selection and logistics
Arrange and manage internal social events such as holiday parties and team-building events
Support the Managing Director with daily diary of appointments
Organise all domestic and international travel arrangements

What we offer

Great benefits

Fulltime

Team Administrator

As a Team Administrator/Team Assistant at Bioscript Group, you will play a vital...

Location

United Kingdom , Macclesfield

Salary:

Not provided

Bioscript Group

Expiration Date

Until further notice

Requirements

Proven experience as an Administrator or Team Assistant in a corporate setting
Strong organisations skills and a willingness to get stuck in
Excellent communication skills, attention to detail, and a proactive mindset
Confident with Microsoft Office (Outlook, Word, Excel, PowerPoint)
A positive team player who enjoys supporting senior stakeholders

Job Responsibility

Supporting the Executive Assistant with company processes
Booking travel for Senior Leadership Team
Shared diary management for Senior Leadership Team
Assisting Executive Assistant with organising internal and external company events
Processing expenses and managing excel trackers
Preparing high-quality reports and presentations (Word, PowerPoint, Excel)
Maintaining accurate records, databases, and onboarding admin
Organising and managing meeting rooms
Assist with organising office based social events and participation in the ESG committee
Supporting a fast-paced, high-performing team with varied admin support

What we offer

25 days holiday + bank holidays + winter shutdown + holiday purchase scheme
Enhanced sick and compassionate leave
Enhanced maternity, paternity & adoption leave
Birthday charity donation to a charity of your choice
Bonus Day off to be spent giving back to the community
Life Insurance and Critical Illness cover
Private Medical (Vitality for UK based colleagues)
Health cash plan or wellbeing allowance
International Employee Assistance Program

Parttime

Executive Administrator

We are seeking a highly organised and proactive Executive Administrator to suppo...

Location

Switzerland , Kriens, Kanton Luzern

Salary:

Not provided

Beretta Clima Italia

Expiration Date

Until further notice

Requirements

Several years of experience managing multiple administrative tasks and priorities while providing seamless support to executives and teams
Exceptional organisational, problem-solving, and time-management skills
Proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint), Concur, fluency in German and English (with excellent written and verbal communication skills)

Job Responsibility

Managing and coordinating executive calendars (schedule meetings, handle logistic)
Arranging flights, preparing itineraries, and managing expense reports accurately and on time
Maintaining organised digital and physical records, incl. contracts, reports/correspondence, while ensuring confidentiality and compliance with company policies
Supporting financial processes (purchase orders, tracking invoices, ensuring timely payments)
Overseeing onboarding of new employees
Being the main point of contact for stakeholders, managing correspondence and preparing meeting materials
Suggesting improvements to administrative processes to increase efficiency and organisation

Executive Administrative Assistant

Our client, a global investment firm, is seeking an Executive Administrative Ass...

Location

United States , New York

Salary:

104000.00 - 105000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree required
3-7+ years of administrative or executive assistant experience
legal, consulting, or finance background preferred
Strong organizational and multitasking skills with attention to detail
Proficiency in Microsoft Office Suite and Outlook
Excellent written and verbal communication skills
professional demeanor
Ability to work independently and as part of a collaborative team

Job Responsibility

Manage calendars and coordinate virtual and in-person meetings for multiple executives
Arrange and coordinate complex international and domestic travel plans
Prepare and process expense reports accurately and in a timely manner
Assist with team-building events and office administrative needs
Support annual holiday card and gift distribution initiatives
Collaborate with global offices and internal teams to ensure seamless communication

What we offer

Healthcare coverage with HSA, dental, and vision plans
401(k) plan with match
Generous PTO package
Commuter benefits, gym reimbursement, and remote work stipend ($1,000)
Supportive, team-oriented environment
paid overtime
discretionary bonus

Fulltime

Executive Administrative Assistant

The Executive Assistant performs a wide variety of comprehensive administrative ...

Location

United States , Philadelphia

Salary:

Not provided

Aramark

Expiration Date

Until further notice

Requirements

Minimum of 5 years administrative experience, with experience supporting an executive level leader or business background working with executive leaders
Requires an associate degree or equivalent experience
Excellent written and verbal communication skills
highly refined ability to use discretion with regard to confidential information
Proven proficiency with the following computer applications: Word, Excel, Adobe and PowerPoint
Smartsheet, Salesforce and Microsoft Lists and Planner, a plus
Ability to interact, manage, and respond to the needs of Aramark employees at all levels is necessary
Exceptional diligence and follow up
Demonstrated ability to lead without formal authority

Job Responsibility

Proactively manage calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
Compose, prepare, and manage confidential correspondence, reports, and other complex business documents
Creates intricate presentations and schedules using PowerPoint and Excel
Arrange travel plans and compile itineraries and documents for travel and related meetings
Assist with budget, payroll, expenses, financial records and confidential files and issues
Ability to be resilient, composed, and positive in the face of pressure and conflict
Strong organizational skills with the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
Able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
Must have superior communication and organizational skills
Exercise acute judgment when handling confidential matters

Senior Administrator / Executive Assistant

Senior Administrator/Executive Assistant role for a 100% Aboriginal-owned civil ...

Location

Australia , Ascot

Salary:

Not provided

11 Recruitment

Expiration Date

Until further notice

Requirements

Experience working in a small to medium business environment
Proactive and practical approach
Ability to juggle multiple priorities while maintaining attention to detail

Job Responsibility

Coordinate office functions
Manage executive calendars and meetings
Maintain key systems and documentation
Act as central point of contact between head office, clients and site teams
Coordinate executive calendars, meetings and travel for Directors
Provide high-level administrative support including document preparation, proofreading and general office coordination
Manage incoming calls, emails and visitor enquiries
Coordinate new starters and visitors including onboarding paperwork, inductions and maintaining accurate HR records
Maintain and update internal databases, filing systems and administrative registers
Assist with finance administration including MYOB invoice entry, payables processing, timesheet collation and payroll support

What we offer

Key role supporting Directors in a growing, values-driven Aboriginal-owned business
Varied scope across administration, HR, finance support and client coordination
Opportunity to contribute to tangible outcomes for local communities and Aboriginal employment
Stable, long-term role with chance to refine and improve systems and processes as business grows

Fulltime

Executive Administrative Assistant

To provide day-to-day support for the Global Data & Analytics and Global Foodser...

Location

United States of America , Charlotte

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

High School diploma or equivalent plus 2+ years' work experience in fast paced corporate setting
Highly proficient with Microsoft Office applications, specifically Word, Excel, Outlook, and PowerPoint
Knowledge of administrative and clerical procedures including typing, records management and data entry
Strong organizational skills with ability to manage multiple priorities and deadlines
Excellent communication skills (written and verbal), professionalism, customer service focus, and business acumen
Ability to read and listen, understand and communicate information and ideas in a clear and understandable manner
Ability to effectively analyze and evaluate information to make decisions, solve problems and achieve goals
Ability to work with executives remotely
Experience in organizing travel, including international entry documentation and support
Open to working flexible hours on an ad hoc basis if needed, which could include evenings, weekends, and/or select holidays as needed

Job Responsibility

Provide day-to-day support for the Global Data & Analytics and Global Foodservice Executives and teams
Manage calendars, coordinate meetings and travel, handle correspondence
Serve as a key liaison across departments and with external partners
Organize and facilitate team events and activities
Organize workload to meet internal and external departmental deadlines
Prioritize, screen, route and answer routine correspondence
Screen and direct employees and visitors
Take, transcribe, compose, edit, and send correspondence
Maintain and update departmental files, records and publications
Maintain executives' calendar, schedule appointments, coordinate meetings and travel itineraries

Fulltime

Executive Administrative Assistant

We are offering an exciting opportunity in the heart of New Castle, Delaware for...

Location

United States , New Castle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience as an Executive Administrative Assistant
Proficiency in Account Reconciliation
Experience with Accounts Payable (AP) and Accounts Receivable (AR)
Familiarity with Billing processes and Data Entry tasks
Competence in Invoice Processing
Proficient in Microsoft Excel, Oracle, and QuickBooks
Familiarity with SAP software
Skilled in providing Administrative Assistance and performing Clerical Duties
Ability to provide Clerical Support and perform Routine Clerical tasks
Proficient in Microsoft Office Suites including Microsoft PowerPoint

Job Responsibility

Organize and schedule activities such as meetings, travel, and department events for the Senior Management Team
Prepare and proofread documents including correspondence, memos, and reports to ensure accuracy and clarity
Handle confidential and non-routine information with utmost discretion
Coordinate company events, working either independently or as part of a team on special or ongoing projects
Monitor and maintain inventory of office, janitorial, and other supplies across multiple locations
Ensure general office services and equipment are in order, providing assistance with related issues as needed
Sort and distribute incoming mail and arrange for outgoing shipments
Run general office errands as required
Create or modify presentations, demonstrating proficiency in Microsoft PowerPoint and other Office Suites
Leverage strong interpersonal and communication skills to interact with people at all levels within the organization and external contacts

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

Executive Team Administrator

Office Angels

Location:
United Kingdom , Haywards Heath

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
July 16, 2025

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Job Description:

Job Responsibility:

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Additional Information:

Job Posted:July 16, 2025

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Job Posted:
July 16, 2025