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Executive Support Assistant

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Fairalls Builders Merchants

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Location:
United Kingdom , London

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The Executive Support Assistant provides high-level, proactive support to members of the Executive Team ensuring effective time management, coordination, and operational efficiency. The role is primarily office-based with flexibility to travel across the business geography as required. The role requires discretion, commercial awareness, and the ability to anticipate needs in a fast-paced, high-accountability environment. The Executive Support Assistant acts as a trusted partner, gatekeeper, and coordinator, enabling the team to focus on strategic priorities and business delivery.

Job Responsibility:

  • Proactively manage complex and frequently changing diaries
  • Prioritise competing demands in line with business priorities and strategic focus
  • Schedule internal and external meetings, ensuring appropriate preparation time
  • Coordinate travel, accommodation, and logistics for UK travel
  • Ensure Executive time is effectively structured to maximise productivity and business impact
  • Prepare high-quality meeting packs, presentations, and documentation
  • Coordinate Board and Executive materials where required
  • Take minutes in Executive meetings and track actions through to completion
  • Ensure follow-up actions are monitored and delivered on time
  • Maintain consistent quality and accuracy of all Executive documentation
  • Act as first point of contact for senior internal and external stakeholders
  • Build strong working relationships across the business and leadership teams
  • Manage communications with professionalism, judgement, and discretion
  • Support the Executive Team in maintaining strong internal and external stakeholder relationships
  • Support key projects through scheduling, coordination, and tracking progress
  • Monitor key deadlines and ensure alignment across functions and stakeholders
  • Assist with planning events, meetings, and offsites
  • Process expenses and support budget tracking where required
  • Ensure deadlines, deliverables, and administrative processes are consistently met
  • Handle sensitive and confidential information appropriately and securely
  • Exercise sound judgement in managing communications, priorities, and requests
  • Escalate issues appropriately and at pace where Executive attention is required
  • Operate with professionalism, discretion, and accountability at all times

Requirements:

  • Proven experience supporting Executive-level leaders
  • Exceptional organisational and complex diary management capability
  • Strong written and verbal communication skills
  • High attention to detail and accuracy
  • Ability to work at pace and manage ambiguity and competing priorities
  • Strong Microsoft Office and collaboration tools capability

Nice to have:

  • Experience supporting within a multi-site or fast-growth environment
  • Experience coordinating Board-level materials and documentation
What we offer:
  • Competitive salary
  • Pension scheme and paid holidays
  • Supportive team and positive work environment
  • Career development and training
  • Staff discount on building materials
  • Employee assistance programme
  • Perks Membership (Discounts available in a variety of retailers)

Additional Information:

Job Posted:
March 20, 2026

Expiration:
April 09, 2026

Work Type:
On-site work
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