Executive Specialist, Wells Fargo

Wells Fargo

Location:
United States, New York

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

Wells Fargo is seeking an Executive Specialist who will provide a high level of professional support which includes a balance of senior executive level administrative work, as well, as ongoing ad hoc project/business initiatives such as planning meetings, tracking deliverables, and pulling routine reports.

Job Responsibility:

Provide a high level of professional support including senior executive level administrative work
Participate in less complex administrative duties to one or more members of more experienced management
Contribute to the overall effectiveness of team
Identify opportunities for improving or implementing processes and tools within executive business management functional group
Assist with compilation of research, budget, and statistical data for financial planning initiative
Establish and implement office procedures and controls
Handle most sensitive customer issues and confidential correspondence
Present recommendations for resolving more complex situations
Exercise some independent judgment while developing understanding of the function, policies, procedures, and compliance requirements
Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals
Interact with shareholders, regulatory agents, media, and internal and external customers

Requirements:

2+ years of Executive Administration experience, or equivalent demonstrated through work experience, training, military experience, education
Experience as an Executive Assistant within the financial services industry
Experience supporting senior level leaders/executives
Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings, events and onboarding
Experience with Wells Fargo systems such as Workday, Talent Management, HRG, My Concur or GL31 Income statements
Experience writing and editing internal communications, including corporate and executive level communications
Experience with synthesizing data from multiple sources and presenting it in appropriate formats
Experience reviewing and preparing expense reports for leaders
Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, LiveMeeting, and SharePoint) skills
Ability to develop partnerships and collaborate with other business and functional areas
Ability to execute in a fast paced, high demand, environment while balancing multiple priorities
Ability to take initiative and work independently with minimal supervision in a structured environment
Strong organizational, multi-tasking, and prioritizing skills
Strong time management skills and ability to meet deadlines
Ability to deliver concise, time critical information to all levels of management, technology, and business teams
Ability to leverage problem solving and advanced judgment skills to make decisions in situations where there are no established procedures
Ability to be flexible and adjust plans quickly to meet changing business needs

Nice to have:

Experience as an Executive Assistant within the financial services industry
Experience supporting senior level leaders/executives
Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings, events and onboarding
Experience with Wells Fargo systems such as Workday, Talent Management, HRG, My Concur or GL31 Income statements
Experience writing and editing internal communications, including corporate and executive level communications
Experience with synthesizing data from multiple sources and presenting it in appropriate formats
Experience reviewing and preparing expense reports for leaders
Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, LiveMeeting, and SharePoint) skills

What we offer:

Health benefits
401(k) Plan
Paid time off
Disability benefits
Life insurance, critical illness insurance, and accident insurance
Parental leave
Critical caregiving leave
Discounts and savings
Commuter benefits
Tuition reimbursement
Scholarships for dependent children
Adoption reimbursement

Additional Information:

Job Posted:
September 14, 2025

Expiration:
September 16, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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Executive Specialist