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Executive Site Coordinator - Geo

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BioMarin Pharmaceutical

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Location:
Ireland , Dublin

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Reporting to VP Global External Operations, the Executive Operations Coordinator duties will be varied and complex in nature. We are seeking a proactive and data-driven executive coordinator to provide exceptional executive support, while leveraging digital tools and data insights to optimize operations. This role goes beyond traditional administrative support, requiring a proficient individual who can organize, analyze and present information in ways that enhance decision-making and drive team efficiencies.

Job Responsibility:

  • Executive Support – Provide high-level administrative support to the VP, GEO – drive communication standardization (e.g. tools and templates)
  • Calendar management and optimization anticipating potential conflicts and site priorities is a key deliverable
  • Schedule and coordinate meetings and events with a proactive approach that supports leadership priorities and seamless execution
  • Partner with the Head of Strategy and Business Operations to support site meetings, advance objectives and ensure alignment with site leadership priorities
  • Executive Global Travel Management – Own end‑to‑end global travel planning and coordination for VP, GEO, including complex multi‑leg itineraries, time‑zone optimization, contingency planning, policy compliance, and real‑time issue resolution
  • Information Management – Maintain and manage internal communication channels, including BioWeb, Teams, digital signage
  • Manage Teams folders, ensuring information is organized, current, and accurate
  • Project and Program Support – Support the planning, coordination and execution of identified projects across the site
  • Prepare agendas, PowerPoint presentations, project plans, schedules and trackers to meet project milestones, identify deliverables and manage risks
  • Support cross functional communication
  • Monitor opportunities for continuous improvement of project management tools and processes
  • Event Management – Lead all logistics for Town Halls, BMRN conferences, on-site/off-site meetings, community outreach and social events
  • Manage budget, event communications, agendas, timelines, and post-event evaluations
  • Communications – Partner with Head of Strategy and Business Operations, Global Manufacturing, and Corporate Communications to ensure compliance and alignment of messaging
  • Responsible for digital communications ensuring compliance with Social Media communications policies
  • Collaboration – Lead and partner with other EAs to ensure planned interactions and travel plans of their Executives are coordinated when plans intersect throughout the year
  • Coordination – Build, coordinate, and manage an annual calendar synchronized with key stakeholders
  • Help coordinate on-site/off-site global events, ensuring related logistics are effectively managed and stakeholder needs are met
  • Technical Proficiency – Skilled in office software, virtual collaboration platforms, and able/willing to adapt to new technologies and tools

Requirements:

  • 5+ years of executive level support VP, S/EVP, or C-level and office administration
  • Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Teams, Outlook, PowerPoint), Concur expense reporting, travel suite booking tools and project management software
  • Bachelor’s degree preferred
  • Experience working within Biotech Industry preferred

Additional Information:

Job Posted:
February 16, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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