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Vodafone Logo Vodafone · Office Administration

Executive Secretary

South Africa, Johannesburg · Job Posted June 17, 2026
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Job Description

Manage the business administration and project support function within the office of the 2 Managing Executives and serve as the primary point of contact for this office. ME: Business Operations & Delivery and ME: Value Engineering

Job Responsibility

  • Real time email management and prioritisation
  • ME’s message management and telephone screening
  • Guest reception
  • Manage and facilitate the ME’s calendar to arrange appointments, meetings and conferences
  • Prepare, review, proofread and edit documents prepared for the MEs signature
  • Ensure that the ME’s are well prepared for meetings
  • Devise and maintain office management systems, including data management and filing
  • Administrative support during meetings in terms of accurate minute taking
  • Document compilation and/or consolidation in line with various submission requirements
  • Provide administrative support for the completion of documentation for Board agenda items, Audit Committees etc.
  • Draft and complete reports that may require input from all departments and is presented to the Executive
  • Assist the MEs with budget OPEX and CAPEX budget administration for their cost centre
  • Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures
  • Ensure that tax invoices and receipts are collected for payment purposes
  • Expenditure to be reconciled in accordance with source and reference data
  • Process reconciliations and payments within turnaround time
  • Process expense reports
  • Budget transfers
  • Manage all travel for local and international trips
  • Prepare the ME’s itinerary for all trips
  • Responsible for all travel logistics i.e. visa applications, hotels, flights, meetings, transport, Forex
  • Event management for all functions hosted by the ME’s office for their cost centre
  • Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc.
  • Carry out specific projects and related research
  • Work with project teams
  • Project coordination on demand

Requirements

  • Matric
  • Relevant Secretarial certificate / Diploma essential
  • Minimum of 5 years secretarial experience
  • Advanced knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential)
  • Knowledge of office management (essential)
  • Knowledge of IT/Telecommunications environment (advantageous)
  • Knowledge of SAP EVO (advantageous)

Nice to have

  • Knowledge of IT/Telecommunications environment (advantageous)
  • Knowledge of SAP EVO (advantageous)

What we offer

  • Enticing incentive programs and competitive benefit packages
  • Retirement funds, risk benefits, and medical aid benefits
  • Cell phone and data benefits, advantages fibre connection discounts, and exclusive staff discounts offered in collaboration with partner companies
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