Executive Secretary Jobs

Mas Vee Digital

Location:
Russia

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are seeking a highly professional and proactive Executive Secretary to support our executive team. This remote role, based in Russia, demands exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, global environment.

Job Responsibility:

Act as the primary point of contact for the executive team, managing schedules, coordinating meetings, and ensuring effective communication
Maintain and prioritize complex executive calendars, scheduling appointments, and resolving conflicts efficiently
Draft, review, and manage correspondence, presentations, and reports with a high degree of accuracy and confidentiality
Plan and organize international and domestic travel arrangements, including itineraries, visas, and accommodations
Prepare agendas, take detailed minutes, and follow up on action items to ensure timely execution
Conduct research, prepare briefing materials, and create reports to assist executives in decision-making
Handle expense reports, vendor management, and other administrative tasks to support seamless operations
Handle sensitive information with the utmost discretion and professionalism

Requirements:

Bachelor’s degree in Business Administration, Communications, or a related field
Proven experience (2+ years) in a similar role supporting senior executives, preferably in a global or MNC environment
Fluent in English and Russian (spoken and written)
Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools (Zoom, Teams, Slack, etc.)
Strong organizational and time management skills with an ability to multitask effectively
Exceptional interpersonal and communication skills
High level of discretion and professionalism in handling confidential information

Nice to have:

Familiarity with global time zones and cross-cultural communication
Experience with project management tools (e.g., Asana, Trello) or CRM platforms
Prior experience in a fully remote or hybrid work setup
Additional languages are a plus

What we offer:

Competitive salary and performance-based bonuses
Flexible remote working arrangement with necessary tools provided
Opportunities for professional growth and learning in a global setting
Inclusive and collaborative work environment
Comprehensive health and wellness benefits

Additional Information:

Job Posted:
December 10, 2025

Work Type:

Remote work

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Executive Secretary