Executive Secretary Job at Mas Vee Digital

Executive Secretary to General Manager

Swissôtel Nusantara, a distinguished 5-star hotel located in the heart of Indone...

Location

Indonesia , Nusantara

Salary:

Not provided

Fairmont Le Manoir Richelieu

Expiration Date

Until further notice

Requirements

Minimum of 2 years experience in a similar position in an international brand
Remote area work experience is preferred
Professional, composed and resilient
with excellent communication, organization and administration skills
Proficient in Bahasa Indonesia and English as well as computer programs
Well-organized, discreet, trustworthy and is able to handle business information with complete confidentiality
Ability to handle all secretarial duties at the Executive Office and multitask as assigned by the Management
Work experience with hotel software (Opera Cloud, SunFish, MICROS, etc) will be preferred
Physical ability to stand and walk for long periods of time.

Job Responsibility

Manages the General Manager's diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings
Maintains executive's agenda and assist in planning appointments, meetings, events etc.
Coordinates and communicates with various departments and all levels of staff on matters directed by the General Manager
Handles and prioritizes all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Co-ordinates travel arrangements in a highly efficient manner and prepares detailed travel file accordingly
Maintains systematic up-to-date filing and tracing systems
Maintains and updates Executive Committee and Department Heads' leave record
Maintains confidentiality of sensitive matters/issues.

What we offer

Employee benefit card offering discounted rates at Accor hotels worldwide
Develop your talent through Accor's learning programs
Opportunity to grow within your property and across the world
Ability to contribute to the community and make a difference through our Sustainability (CSR) activities.

Fulltime

Executive Secretary / Personal Assistant

We are looking for an experienced and highly organised Executive Secretary / Per...

Location

United Kingdom , Bristol

Salary:

14.87 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Secretary or Personal Assistant
Excellent written and verbal communication skills
Advanced computer literacy and confidence using a range of office software
Strong organisational skills and the ability to prioritise effectively
Friendly, professional and approachable manner
Initiative and discretion when handling sensitive information
Stage III RSA certificate (or equivalent) in typing/word processing
Minimum typing speed of 60 wpm
Advanced audio typing skills (shorthand desirable at 110-120 wpm)
5 GCSEs (or equivalent)

Job Responsibility

Providing comprehensive executive-level secretarial and administrative support
Managing diaries, scheduling meetings and coordinating travel arrangements
Composing and handling non-routine correspondence on behalf of the manager
Preparing and compiling reports and documentation
Typing and formatting documents using word processing and spreadsheet software
Transcribing dictation where required, including audio typing
Screening and directing telephone calls and welcoming visitors
Maintaining accurate records, files and confidential information

Fulltime

Executive Legal Secretary

Are you looking for a role that combines high-level executive support with subst...

Location

Greece , Athens

Salary:

Not provided

Randstad

Expiration Date

June 29, 2026

Requirements

2 – 3 years of experience in an administrative or office support role
Exceptional communication and interpersonal skills
Strong leadership and team-building abilities
Problem-solving and decision-making skills
Excellent organizational and multitasking capabilities
Excellent organisational and time-management abilities
A high level of discretion, confidentiality, and professionalism is essential
The ability to work independently, show initiative, and manage multiple priorities effectively
Knowledge of safeguarding and confidentiality protocols is required
University Degree in any academic discipline (or equivalent relevant qualifications)

Job Responsibility

Ensuring the smooth operation of the office and providing administrative support to the leadership
Keeping the personal calendars and schedules of Managing Partners, including scheduling meetings, appointments, speaking engagements, and travel arrangements
Operating as an office manager, responsible for building maintenance, renovations, and necessary repairs
Keeping the Court Cases & Deadlines Calendars updated in electronic and hard copy formats
Producing, formatting, and editing requested documents, and preparing PowerPoint presentations and Excel spreadsheets for the Managing Partners
Serving as a liaison internally and externally, screening phone calls and visitors, and communicating on behalf of the Managing Partners
Issuing monthly financial statements to clients and managing Athens Bar Association minimum fees receipts (γραμμάτια ΔΣΑ)
Organizing and overseeing case file archives and implementing the digitization of file archives projects
Planning internal and client events, as well as marketing and development activities

Fulltime

Executive Legal Secretary

Do you have an eye for detail and a talent for keeping things organized? A dedic...

Location

Greece , Glyfáda, Attica

Salary:

Not provided

Randstad

Expiration Date

Until further notice

Requirements

2 – 3 years of experience in an administrative or office support role
Exceptional communication and interpersonal skills
Strong leadership and team-building abilities
Problem-solving and decision-making skills
Excellent organizational and multitasking capabilities
Excellent organisational and time-management abilities
A high level of discretion, confidentiality, and professionalism is essential
The ability to work independently, show initiative, and manage multiple priorities effectively
Knowledge of safeguarding and confidentiality protocols is required
University Degree in any academic discipline (or equivalent relevant qualifications)

Job Responsibility

Banking & KYC Support: Coordination and preparation of banking documents, along with full management of KYC (Know Your Customer) forms
Corporate Documentation: Liaison with contacts across various jurisdictions for the update and maintenance of corporate documents for all entities
Information Management: Organization and maintenance of physical and digital filing systems, ensuring information remains secure and easily accessible
Strategic Liaison: Support for the BIR/Legal liaison regarding the day-to-day matters of the Family Office
General Administration: Execution of administrative tasks as directed by management to optimize workflow efficiency

Executive Legal Secretary

Beacon Hill Legal is seeking an experienced Executive Legal Secretary to join a ...

Location

United States , Austin

Salary:

78000.00 - 82000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree preferred
3+ years' experience in both transactional and litigation administrative support within a law firm (mid‑to‑large firm experience preferred)
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
Experience with legal document management, timekeeping, billing, and expense platforms
Strong working knowledge of state and federal e‑filing procedures
Advanced document production skills, including styles, sections, redlining, tables, TOCs/TOAs
Strong attention to detail, ability to manage multiple priorities in a fast‑paced environment, and excellent communication and teamwork skills
Willingness to work overtime when needed

Job Responsibility

Prepare and proofread legal documents and filings
Coordinate state and federal court e‑filings and manage case deadlines
Organize binders, exhibits, meetings, and hearings
Manage attorney calendars, meetings, travel, and expenses
Assist with billing, time entry, and invoice processing
Provide professional client service and handle communications
Maintain electronic files and manage incoming/outgoing mail
Conduct online research as needed
Provide backup support to other assistants

Fulltime

Executive Legal Secretary

Beacon Hill Legal is seeking an experienced Executive Legal Secretary to join a ...

Location

United States , Austin

Salary:

78000.00 - 82000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree preferred
3+ years' experience in both transactional and litigation administrative support within a law firm (mid‑to‑large firm experience preferred)
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
Experience with legal document management, timekeeping, billing, and expense platforms
Strong working knowledge of state and federal e‑filing procedures
Advanced document production skills, including styles, sections, redlining, tables, TOCs/TOAs
Strong attention to detail, ability to manage multiple priorities in a fast‑paced environment, and excellent communication and teamwork skills
Willingness to work overtime when needed

Job Responsibility

Prepare and proofread legal documents and filings
Coordinate state and federal court e‑filings and manage case deadlines
Organize binders, exhibits, meetings, and hearings
Manage attorney calendars, meetings, travel, and expenses
Assist with billing, time entry, and invoice processing
Provide professional client service and handle communications
Maintain electronic files and manage incoming/outgoing mail
Conduct online research as needed
Provide backup support to other assistants

Fulltime

Executive Assistant to the Secretary

We are looking for an experienced, highly organised and values driven Executive ...

Location

Australia

Salary:

Not provided

Australian Council of Trade Unions (ACTU)

Expiration Date

June 29, 2026

Requirements

Experience in an executive assistant, personal assistant or senior administrative role
Exceptional organisational and time management skills
Strong written and verbal communication skills
High level discretion, judgement and attention to detail
The ability to manage competing priorities and rapidly changing demands
Strong Microsoft Office 365 skills including Outlook, Word, Excel and Teams
The ability to work both autonomously and collaboratively
A commitment to trade union values and the work of the union movement

Job Responsibility

Executive support to the Secretary and divisional leaders
Complex diary and meeting coordination
Preparation of agendas, papers, minutes and correspondence
Coordination of travel, conferences, events and logistics
Monitoring actions and supporting leadership workflow
Liaising with members, delegates, staff, government and external stakeholders
Supporting governance, reporting and operational coordination
Maintaining confidential records and information

Fulltime

Executive Assistant and Company Secretary

We're seeking a highly skilled and forward-thinking professional to play a criti...

Location

United Kingdom

Salary:

Not provided

Purcell

Expiration Date

Until further notice

Requirements

Minimum of 7-10 years of experience as an Executive Assistant
Minimum 5 years’ experience in a company secretarial role
Strong organisational skills with the ability to manage and prioritise multiple tasks
An effective communicator with excellent interpersonal skills and experience of board level interaction and minute taking
Ability to influence at all levels
Ability to work under pressure and to deadlines
Attention to detail with excellent verbal and written communication skills
High degree of discretion and professionalism
Excellent computer literacy including MS Word, Excel, Outlook, PowerPoint & Teams
A professional qualification from The Chartered Governance Institute UK & Ireland (ICSA) or equivalent

Job Responsibility

Executive Assistant to the Chairman & CEO: Manage highly active calendars of appointments, ensuring the Chairman’s / CEO’s schedule is organised and prioritised effectively
Arrange complex travel plans – booking travel, accommodation, itineraries, and agendas
collate document packs for meetings
Draft, review, and manage correspondence (including Outlook inbox), reports, and presentations on behalf of the Chairman & CEO. Making sure response deadlines are met
Serve as a liaison between the Chairman, CEO and internal/external stakeholders (including clients), maintaining professionalism and confidentiality
Lead and manage special projects as assigned by the Chairman & CEO, ensuring timely completion and alignment with organisational goals
Conduct research and provide insights to support strategic decision-making
Follow Purcell document management policy for filing and retrieval of documents and records
Supporting Our Governance: Meeting preparation and arrangements
Organise Board meetings and other Board related forums to support ongoing strategic development

What we offer

Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
Annual leave increasing with long service
Life assurance
Study sponsorship with paid study leave
Sabbaticals
Employee assistance programme
Season ticket loans
Cycle to work scheme
Virtual GP service
Subscription fees

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Executive Secretary

Job Description

Job Responsibility

Requirements

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What we offer

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