Executive Secretary / Personal Assistant Job at Brook-St Hiredonline (Bristol)

Personal Assistant to the Executive Team

12-Month Fixed Term Contract (Maternity Cover). 30 Hours per Week, Monday–Friday...

Location

United Kingdom , Nottingham

Salary:

25200.00 - 31500.00 GBP / Year

CARE Fertility

Expiration Date

Until further notice

Requirements

Highly organised, proactive and able to prioritise under pressure
Excellent written and verbal communication skills
Advanced Microsoft Office skills
Level 3–4 qualification in Business Admin/PA/Office Management (essential)
Experience supporting senior leaders (desirable)
Discreet, reliable and comfortable in a fast-paced environment

Job Responsibility

Provide high-level secretarial and administrative support
Manage complex diaries, high-profile meetings and executive communications
Coordinate business travel and logistics
Support Executive-led projects and initiatives
Build strong relationships with senior internal and external stakeholders
Handle sensitive and confidential information with professionalism

What we offer

33 days annual leave (inc. public holidays)
Pension scheme
Life assurance
Access to a wellbeing hub, retail discounts, holiday trading and more

Parttime

Personal Assistant to the Executive Team

Personal Assistant to support our Executive Team during a 12-month maternity lea...

Location

United Kingdom , Nottingham

Salary:

25200.00 GBP / Year

Webrecruit

Expiration Date

Until further notice

Requirements

Highly organised, proactive and able to prioritise under pressure
Excellent written and verbal communication skills
Advanced Microsoft Office skills
Level 3-4 qualification in Business Admin/PA/Office Management (essential)
Experience supporting senior leaders (desirable)
Discreet, reliable and comfortable in a fast-paced environment

Job Responsibility

Provide high-level secretarial and administrative support
Manage complex diaries, high-profile meetings and executive communications
Coordinate business travel and logistics
Support Executive-led projects and initiatives
Build strong relationships with senior internal and external stakeholders
Handle sensitive and confidential information with professionalism

What we offer

33 days annual leave (inc. public holidays)
Pension scheme
Life assurance
Access to a wellbeing hub, retail discounts, holiday trading and more

Parttime

New

Personal Assistant to Assistant Director

We're currently recruiting for a temporary PA to Assistant Director for the Educ...

Location

United Kingdom , Belfast

Salary:

16.53 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Previous experience providing high-level administrative, executive support, personal assistant or secretarial support within a busy office environment
Excellent organisational skills with the ability to manage competing priorities and deadlines
Strong attention to detail and a high degree of accuracy
Excellent verbal and written communication skills
Experience managing confidential and sensitive information professionally
Ability to build and maintain effective working relationships with stakeholders at all levels
A flexible, proactive and professional approach to work
Proficiency in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
Strong diary management and coordination skills
Experience organising meetings and preparing documentation for senior managers

Job Responsibility

Provide a high-quality, professional and confidential administrative support service to the Assistant Director
Manage and coordinate the Assistant Director's diary, organising and prioritising appointments and commitments
Organise meetings, including scheduling, preparing agendas, collating papers, briefing attendees, greeting visitors, and arranging cost-effective travel where required
Take accurate minutes and maintain records of meetings and actions
Answer, screen and manage incoming telephone calls, responding directly where appropriate and redirecting enquiries as necessary
Log, prioritise and monitor incoming correspondence, ensuring deadlines are met and responses are coordinated effectively
Draft routine correspondence and prepare emails, letters, acknowledgements, reports, memos and other documentation on behalf of the Assistant Director
Collate information from multiple sources to produce coordinated responses and briefing materials
Conduct research using a variety of sources including the intranet, internet, policy documents and press articles
Maintain accurate records and filing systems, ensuring information is managed in accordance with relevant policies and procedures

Fulltime

New

Personal Assistant

Are you a proactive and organised individual with a passion for providing except...

Location

United Kingdom , Wimbledon

Salary:

30000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Advanced knowledge of Microsoft 365, including Word, Excel, PowerPoint, Outlook, SharePoint, and OneDrive
Familiarity with database software and survey platforms is a plus
Demonstrable experience in secretarial and administrative roles, with the ability to implement change through technology
Excellent verbal and written communication skills, with a knack for drafting high-quality documents and managing correspondence
Ability to prioritise tasks effectively, manage multiple priorities, and maintain digital filing systems
Experience working within a busy team environment, contributing positively to team dynamics
Previous experience as a Personal Assistant or in a similar administrative role
Secretarial or typing qualifications are desirable
English Language qualification equivalent to Level 2 (as defined by gov.uk) is preferred

Job Responsibility

Provide top-notch secretarial and administrative support to officers and team members, ensuring efficient workflow
Manage officer diaries, schedule meetings, and coordinate conference calls, video conferencing, and webinars
Draught and proofread executive documents, letters, and presentations, ensuring high standards are met
Book travel and hotel accommodations for officers as needed
Oversee incoming emails from various inboxes, flagging issues to ensure nothing is overlooked
Maintain an organised central database and assist with tracking responses to routine inquiries
Contribute ideas to streamline administrative functions and improve efficiency

Fulltime

Personal Assistant (French Speaking)

Are you an organised, proactive individual with a passion for PA work? Do you th...

Location

United Kingdom , City Of London, Greater London

Salary:

45000.00 - 50000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a Personal Assistant
Must be fluent in both English and French
Exceptional organisational skills and the ability to manage multiple priorities effectively
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
A proactive approach to problem-solving and the ability to think on your feet
A passion for delivering outstanding service and support to our executives and clients

Job Responsibility

Managing calendars and scheduling meetings with precision and professionalism
Secretarial and administrative support to the CEO and Senior Stakeholders
Preparing reports, presentations, and correspondence that are clear and concise
Coordinating travel arrangements
Acting as a liaison between executives and clients, in English & French language
Handling confidential information with the utmost discretion and integrity
Assisting with various administrative tasks to keep our office running smoothly and efficiently

What we offer

Opportunities for professional growth and development within the financial sector
Competitive salary and benefits package that rewards your hard work and dedication
A modern office environment in the heart of London, offering hybrid working
Opportunities to travel to London and Paris

Fulltime

Personal Assistant

Personal Assistant Maternity cover Full-Time, Mon - Fri Kent based with hybrid w...

Location

United Kingdom , Wells-Next-the-Sea

Salary:

15.90 - 18.50 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Previous experience working as a PA, EA or Secretary

Job Responsibility

Providing support to the CEO and Executive Team

Fulltime

Executive Assistant - VP & Regional Director Support

Are you an elite administrative professional with the power to anticipate every ...

Location

Hong Kong , Hong Kong

Salary:

Not provided

Randstad

Expiration Date

July 13, 2026

Requirements

Minimum 8 years of experience in Secretarial and Executive Assistant duties supporting senior-level leaders
Exceptional written and verbal communication skills in English
experience engaging with C-suite leaders and Board members
Proven ability to handle sensitive and confidential information with absolute reliability
Strong technical proficiency with Microsoft Office 365 (Outlook, PowerPoint, Excel) and a high degree of tech-savviness
Excellent business acumen with the ability to exercise sound judgment and prioritise effectively
Highly detail-oriented with a commitment to quality and accuracy in all deliverables
Resourceful and proactive, with the ability to source solutions independently for assigned tasks
Strong organisational skills to manage multiple projects and meet tight deadlines
Must Have: An entrepreneurial spirit, a commitment to honest communication, and a focus on fostering connection by putting people first

Job Responsibility

Maintain deep awareness of the executives’ strategic goals to support achievement through sound judgment and informed decision-making
Manage complex professional and social demands, anticipating needs and planning proactively for both executives
Oversee full agendas and weekly priority lists, including all meetings, appointments, events, and key personal dates
Handle highly confidential and sensitive business information with absolute professionalism and discretion
Organise and coordinate regional meetings, summits, offsites, and leadership development days across APAC
Coordinate all meeting logistics, including materials preparation and taking minutes for follow-up actions
Enhance productivity by summarising reports, preparing draft communications, and supporting presentation development
Arrange complex travel itineraries, reservations, and logistics for professional visits and executive events
Review employee expenses for accuracy and policy compliance in alignment with quarterly budget management
Support onboarding schedules for direct reports and coordinate regional town hall meetings

Fulltime

Executive Assistant Senior

Working independently with minimal or no supervision, this position provides for...

Location

United States , Houston

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

High school diploma required, college degree preferred, additional experience or education recommended in lieu of college degree
Highly organized, capable of multi-tasking, detail oriented, able to meet deadlines
Strong problem-solving skills
Capable of remaining calm and working well under pressure
Patience, strong customer service skills
Project/time management skills
Good secretarial skills, excellent computer skills including proficiency with Microsoft Office software, good working knowledge of copiers, scanners, and fax machines
Spanish language skills of reading/writing/speaking are preferred
Minimum five (5) years of administrative/secretarial experience with executive level leadership teams.

Job Responsibility

Organizes and prioritizes, acting independently or with little supervision in handling of incoming and outgoing projects
Manages all logistical aspects of the office including scheduling, travel arrangements, and maintaining calendars
Responds to requests for information from leadership team, congregational members, employees, and the general public
Prepares meeting agendas and distributes to appropriate persons
Organizes Council Feastday preparations and attendance at fundraising events
Copies and assembles materials for Board/Council meetings
Prepares drafts of minutes for Board, Council, Joint Council, and SCH Members meetings
Prepares Certificates of Action for implementation by the Finance Department
Processes funding requests from outside organizations
Composes correspondence including missioning letters, grant recipient letters, and memorandums

Fulltime

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Executive Secretary / Personal Assistant

Job Description

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