Executive Recruiting Coordinator

• Lead and coordinate complex executive interviews, including calendar management and scheduling, arranging travel itineraries, relocation tours, reimbursement processing, and securing meeting space
• Communicate professionally with C-level executives, search partners, and support teams
• Prepare, edit, and improve client-facing deliverables such as resumes, status reports, and feedback forms
• Partner with executive recruiters to enhance, streamline, and manage the executive recruiting process with an eye toward continuous improvement
• Manage confidential candidate information and ensure compliance with all recruiting requirements and documentation standards
• Track, document, and maintain applicant records and engagement status across multiple technology platforms
• Partner with internal stakeholders to ensure a seamless onboarding process for new executive hires, including paperwork, background checks, and other pre-employment requirements
• Provide proactive, high-level administrative support to the VP of Talent Management & Talent Acquisition, including heavy calendar management, meeting prioritization, and strategic scheduling
• Coordinate meeting logistics, prepare agendas, gather materials, and support follow-up actions across a wide range of initiatives
• Manage travel arrangements and itineraries for the VP, including air and ground transportation, accommodations, expense reports, and itinerary documentation
• Serve as a professional, polished point of contact for internal and external partners, handling communications with discretion and sound judgment
• Support preparation of presentations, reports, and executive communications
• Maintain organization of files, documents, and information flow to ensure efficient operations
• Anticipate needs, find opportunities to optimize time and alignment, and provide general administrative support as required to enhance executive effectiveness

• Minimum 3 years of experience as an executive administrator or an executive assistant or as part of a corporate executive recruiting team
• experience supporting senior executives strongly preferred
• Meticulous attention to detail and follow-through with a high degree of accuracy
• Demonstrated professionalism, discretion, and sensitivity in handling confidential and privileged information
• Thoughtful, resourceful problem solver and collaborative team player
• Strong written and verbal communication skills with the ability to interact confidently with senior executives
• Proven ability to take ownership of assignments and complete independently with minimal direction
• Proficiency with recruiting technology (ATS, CRM) and Microsoft Office Suite
• experience with executive-level scheduling tools a plus
• Client first mindset with excellent organizational skills
• High degree of flexibility and comfort operating in a fast-paced, evolving environment
• Ability to handle multiple projects, priorities, and partners simultaneously
• Strong professional references required
• Bachelor’s degree preferred

experience with executive-level scheduling tools a plus

• Robust medical, pharmacy, dental and vision coverage
• access to onsite wellness center and pharmacy
• 401k with company match
• Associate Stock Purchase with discount
• No-cost mental health and wellbeing support through Employee Assistance Program (EAP)
• paid time off
• paid parental leave
• access to family and lifestyle programs including a family building benefit, childcare discounts, and home, auto and pet insurance
• Tuition reimbursement and scholarship opportunities for post-secondary education programs
• 40% merchandise discount and gratis