Executive Project Assistant Jobs

Personal Assistant / Executive Assistant

Our client is a dynamic and growing business based in South West London. They ar...

Location

United Kingdom , South West London

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a PA or EA role
Excellent organisational and time management skills
Strong communication and interpersonal abilities
Proficiency in Microsoft Office Suite and digital tools
Ability to work independently and manage multiple priorities
Discreet, professional, and reliable

Job Responsibility

Provide high-level administrative support to senior executives
Manage calendars, schedule meetings, and coordinate travel arrangements
Prepare documents, reports, and presentations
Handle confidential information with discretion
Liaise with internal teams and external stakeholders
Assist with project coordination and follow-ups
Support with office management tasks as needed

What we offer

Flexible working hours
Supportive and friendly team culture
Opportunity to grow with the business

Parttime

Executive Assistant

We're seeking an experienced Executive Assistant to join our client's dynamic te...

Location

United Kingdom , Edinburgh

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous Executive Assistant/ Personal Assistant experience
Previous experience working with Boards
Experience drafting and formatting documents
Experience taking verbatim notes in meetings
Good organisational and time management skills
Able to work under pressure, prioritise and multitask
Effective communication skills (verbal and written)
Being adaptable to changing priorities
Good working knowledge of IT applications
Keen eye for detail

Job Responsibility

Managing and coordinating the executive diary and scheduling
Organising virtual and in person meetings
Coordinating and attending Board meetings, including minute-taking and producing formal records
Arranging travel itineraries and accommodation bookings
Coordinating catering services for meetings and events
Reserving and preparing meeting venues
Planning and executing internal and external events
Supporting the preparation and distribution of Board documentation
Welcoming and assisting visitors to the office
Taking detailed notes and tracking actions during high-level meetings

Fulltime

Executive Assistant and Special Projects Officer

The Executive Assistant & Special Projects Officer provides professional, high-l...

Location

United States , Gluckstadt

Salary:

Not provided

Mississippi Municipal League

Expiration Date

Until further notice

Requirements

Bachelor’s /Associate’s degree in public administration, communications, business, marketing, or a related field and two (2) years of experience in administrative support, event coordination, communications, or municipal/government work preferred
Any equivalent combination of education and experience substituting one (1) year of successfully completed college education (30 semester hours) for one (1) year of the required work experience
Principles and practices of effective customer service and customer-oriented telephone etiquette able to meet and deal with the public tactfully and courteously both in-person and over the telephone
Considerable knowledge of modern office practices, administrative practices, and procedures, including file and document management procedures and practices
Considerable knowledge of the occupational hazards involved in the work and the proper safety precautions for the safe performance of the job
Ability to understand and follow oral and written instructions
and ability to compose effective working relations as necessitated by work assignments
Able to prioritize and make competent decisions while working on multiple tasks and/or projects
Ability to learn applicable state codes and regulations
research state statutes, attorney general opinions, cases, and other legal memorandums as needed

Job Responsibility

Provide direct administrative assistance to the Mayor, including scheduling, correspondence, meeting preparation, and recordkeeping
Manage calendars, appointments, and travel arrangements for the Mayor and coordinate logistics for meetings and special functions
Prepare reports, memos, and presentations as requested
Maintain confidentiality and discretion with sensitive and privileged information
Draft press releases, announcements, social media posts, and other public-facing communications on behalf of the Mayor’s Office
Serve as a point of contact for citizen inquiries, ensuring professional, timely, and courteous responses
Coordinate with city departments to gather and distribute accurate information about city programs, events, and initiatives
Assist with website and social media content management, ensuring consistency in messaging and branding
Plan and execute official City of Gluckstadt events, including ribbon cuttings, community celebrations, town halls, and civic recognition ceremonies
Collaborate closely with the Mayor and department heads on special projects and initiatives, including commemorations, youth programs, and intergovernmental collaborations

Fulltime

Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to join a dy...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of experience as an Executive Assistant, ideally within the biotech, healthcare, or technology sectors
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
experience with project management and collaboration tools is a plus
Strong organizational skills, attention to detail, adaptability, and a high level of discretion with sensitive information
Bachelor’s degree preferred or equivalent experience

Job Responsibility

Calendar Management: Coordinate complex schedules, meetings, and appointments for C-level executives, prioritizing and adjusting as needed
Communication: Serve as a liaison between executives and internal/external stakeholders, managing emails, calls, and correspondence with professionalism
Travel Coordination: Arrange domestic and international travel, including flights, accommodations, itineraries, and expense reports
Meeting & Event Support: Prepare agendas, presentations, and materials for executive meetings
take detailed meeting notes and follow up on action items
Document Management: Draft, review, and organize documents, reports, and presentations, ensuring accuracy and confidentiality
Project Assistance: Support special projects and strategic initiatives as directed by the Senior Executive Assistant and C-Suite
Office Management: Oversee office logistics, including supply management, vendor coordination, and facility-related tasks

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Executive Assistant to CEO

We’re seeking a highly organized, business-minded Executive Assistant to work on...

Location

United States , Brooklyn, New York

Salary:

130000.00 - 150000.00 USD / Year

Fundraise Up

Expiration Date

Until further notice

Requirements

6+ years of experience in an Executive Assistant or similar role supporting senior executives in a fast-paced, rapidly scaling organization
Exceptional organizational skills and ability to manage complex, fast-moving workflows
Impeccable discretion, professionalism, and judgment
Proactive - able to see what needs to be done, think through the next logical step, and provide partnership and support to the CEO to get it done
Strong written communication and presentation-building skills (Google Slides/PowerPoint)
Experienced in note-taking for executive-level meetings and handling sensitive information securely
Strong project management and cross-functional coordination abilities
Confident, polished presence with excellent relationship management skills
Comfortable switching between strategic work and hands-on execution
MUST be able to work in person, full-time, in our Industry City, Brooklyn office

Job Responsibility

Build structure around the CEO’s priorities and support alignment across the leadership team, drive accountability with internal stakeholders
Identify operational gaps and implement systems and routines that increase the CEO’s effectiveness
Oversee confidential email inbox
triage, draft responses, escalate priorities
Prepare meeting materials, brief CEO, take confidential notes and handle follow-ups
Create polished presentations and briefing materials for Executive Team meetings, Board/Advisory sessions, investor updates, and external events
Conduct research, analyze information, and synthesize insights to support CEO decision-making. Support special projects (ie, Industry Advisory Board operations including agendas, content, logistics, and follow-ups)
Draft clear, concise, professional communications on behalf of the CEO, including emails, summaries, and talking points
maintain confidentiality with absolute discretion and professionalism
Manage CEO’s calendar, daily schedule, travel, and daily workflow - working directly next to him, providing real time support

What we offer

Stock options
Health, Dental, and Vision insurance covered at 100% for employees, 80% for employee plus dependents, and 70% for employees plus family
FSA Spending Account
Remote or Hybrid work. Our teams are spread globally
15 days of vacation, 7 company holidays plus an additional 3 floating holidays and 5 sick days
401(k) plan with company match
100% Company-paid short-term disability, long-term disability, basic life insurance and AD&D
Paid parental leave (12/6 weeks)

Fulltime

Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to provide s...

Location

Philippines , Cebu

Salary:

Not provided

Helpware

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant, Administrative Coordinator, or similar role
Strong organizational and multitasking skills with excellent attention to detail
Proficiency in Microsoft Office Suite and calendar management tools
Excellent written and verbal communication skills
Ability to handle sensitive information with discretion and professionalism
Strong problem-solving skills and the ability to work independently

Job Responsibility

Provide executive support, including scheduling, travel arrangements, and functional leadership assistance for respective departments
Act as a liaison to ensure smooth communication and collaboration between internal departments
Assist with the coordination and setup of special projects, bookings, and events
Curate meeting agendas, prepare materials, and develop presentations
Attending meetings, taking detailed notes, and tracking action items to ensure timely follow-ups
Manage calendars for the commercial team, optimizing schedules for efficiency
Foster a strong team culture by facilitating effective collaboration and communication across departments
Assist with special projects on an as-needed basis

Fulltime

Executive Assistant

Join our clients dynamic team as an Executive Assistant. We are seeking an enthu...

Location

United Kingdom , Guildford

Salary:

45000.00 - 50000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Exceptional Organisational Skills
Strong Communication
Tech-Savvy
Proficiency in Microsoft Office Suite and various project management tools
Positive Attitude
Discretion and Integrity

Job Responsibility

Diary Management: Schedule and coordinate meetings, appointments, and travel arrangements
Communication Hub: Act as a liaison between executives and various departments
Project Support: Assist with project management tasks
Administrative Tasks: Handle day-to-day administrative functions
Event Coordination: Help plan and organise team events and meetings

What we offer

Supportive Culture
Professional Growth
Work-Life Balance
Flexible working arrangements
Fun Team Events
Free parking

Fulltime

Executive Assistant

We’re looking for a high-performing, resourceful Executive Assistant to partner ...

Location

United States , San Francisco

Salary:

130000.00 - 175000.00 USD / Year

Hightouch

Expiration Date

Until further notice

Requirements

Experience supporting C-level or senior executives in a high-growth, fast-paced environment
Proven ability to manage multiple high-priority tasks with precision and calm under pressure
Exceptional written and verbal communication skills
High emotional intelligence, with the ability to build trust and rapport across all levels of the organization
Tech-savvy, with mastery of modern productivity and collaboration tools
A proactive mindset! Always looking for ways to improve processes and anticipate needs before they’re voiced
Must be Based in San Francisco and available to work onsite at the office Tuesday through Thursday each week

Job Responsibility

Be the strategic right-hand to two senior executives—anticipating needs, solving problems before they arise, and enabling them to focus on the highest-impact work
Own complex calendar and priority management—balancing internal meetings, external engagements, and heads-down work time with flawless scheduling judgment
Manage communications and inboxes—draft, edit, and send high-quality correspondence on behalf of your executives, ensuring the right messages land at the right time
Project manage key initiatives—drive progress on critical cross-functional projects, tracking deliverables and holding stakeholders accountable
Run the San Francisco office—oversee daily operations, vendor relationships, supply management, and office culture to ensure a smooth and inspiring workspace
Travel coordination—plan end-to-end travel arrangements, itineraries, and logistics for domestic and international trips
Confidentiality and discretion—handle sensitive information with the highest level of professionalism
Adapt on the fly—thrive in ambiguity, pivot quickly as priorities shift, and take ownership beyond your job description to get things done
Be a culture carrier—support company-wide programs, events, and initiatives that keep our team connected and motivated

Fulltime

Executive Project Assistant

Robert Half

Location:
United States, Beachwood, Ohio

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 22, 2025

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