CrawlJobs Logo

Executive/Personal Assistant

bhsg.com Logo

Beacon Hill

Location Icon

Location:
United States , New York

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

90000.00 - 110000.00 USD / Year
Save Job
Save Icon
Apply Position

Job Description:

Our client is seeking a highly organized and proactive Executive Assistant / Personal Assistant to support senior leaders within a private investment firm. This is a newly created role supporting multiple Operating Partners and acting as a connective, culture‑carrying presence for a hybrid, consulting‑heavy team. The role requires strong judgment, flexibility, and comfort operating in a fast‑paced, high‑expectation environment. Hours are based on business needs, with flexibility built into the schedule. The position follows a 3/2 hybrid model in a Philadelphia‑suburb office, with openness to New Jersey‑based candidates who can maintain that cadence.

Job Responsibility:

  • Provide executive‑level administrative support including complex calendar management, travel coordination, and expense reporting
  • Support up to five Operating Partners, with heavier support for one primary executive
  • Coordinate high‑volume meetings across time zones for a hybrid, geographically dispersed team
  • Manage domestic and international travel arrangements using Concur and travel agency partners
  • Prepare, submit, and reconcile expense reports accurately and in a timely manner
  • Draft, proofread, and edit professional communications including emails, memos, and correspondence
  • Serve as a liaison across teams, helping keep stakeholders aligned and informed
  • Support ad hoc projects, research, document preparation, and presentation formatting
  • Assist with planning and execution of team events, offsites, and recurring meetings
  • Provide backup administrative coverage to senior operations leadership as needed
  • Support light reception or office‑related tasks when required

Requirements:

  • 3-5+ years of Administrative Assistant or Executive Assistant experience
  • Experience in private equity, financial services, consulting, or similarly fast‑paced professional environments preferred
  • Strong organizational skills with exceptional attention to detail and follow‑through
  • Excellent written and verbal communication skills
  • High level of discretion and professionalism when handling confidential information
  • Proactive, self‑directed working style with the ability to anticipate needs
  • Tech‑savvy with proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
  • familiarity with Concur a plus
  • Bachelor’s degree preferred but flexible with strong experience

Nice to have:

  • Experience in private equity, financial services, consulting, or similarly fast‑paced professional environments
  • familiarity with Concur
  • Bachelor’s degree
What we offer:
  • Up to $90K-$110K base salary + discretionary bonus
  • 100% employer‑paid medical and vision coverage for employee
  • 401(k) plan (no employer match)
  • Company‑paid cell phone and home internet
  • PTO package
  • Supportive, collegial team environment with strong flexibility and give‑and‑take

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
Icon
Beacon Hill - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Executive/Personal Assistant

New

Executive/Personal Assistant

Our client is seeking a calm, highly organized Executive Personal Assistant to s...
Location
Location
United States , New York
Salary
Salary:
90000.00 - 110000.00 USD / Year
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of experience as a Personal Assistant or Executive/Personal Assistant
  • Prior experience supporting UHNW individuals or families strongly preferred
  • Highly organized with exceptional attention to detail and follow-through
  • Calm, composed demeanor with high emotional intelligence
  • Comfortable working with differing communication styles and preferences
  • Strong written and verbal communication skills
  • Tech-savvy with experience using Microsoft Office, Google Drive, and iCloud
  • Bachelor's degree preferred
Job Responsibility
Job Responsibility
  • Provide comprehensive personal support to a Co-Chair, her spouse, and their child
  • Manage detailed family calendars including school, sports, appointments, and travel
  • Coordinate family travel, prepare detailed itineraries, and manage logistics across multiple residences
  • Liaise with drivers, household staff, property managers, and external vendors
  • Own day-to-day family financial administration including bill pay, invoice review, credit card reconciliation, and expense tracking
  • Coordinate with tax and insurance providers, maintaining accurate records and timely submissions
  • Manage insurance matters including home, auto, and personal property policies
  • Oversee healthcare administration including appointment tracking, claims submission, and medical documentation
  • Support staff management including onboarding/offboarding domestic staff, payroll approval, and staffing coordination
  • Assist with event planning for family gatherings, holidays, and special occasions
What we offer
What we offer
  • Up to $90K-$110K base salary + discretionary bonus
  • PTO package
  • Fully employer-paid medical, dental, and vision coverage
  • 401(k) plan (no employer contribution) + pension plan
  • Wellness benefits including gym discounts
  • Summer Fridays
  • Weekly catered lunch on Wednesdays
  • Fulltime
Read More
Arrow Right

Executive Assistant

We are seeking a highly skilled Executive Assistant to support a high-profile cl...
Location
Location
United States , Houston
Salary
Salary:
Not provided
chasesource.com Logo
ChaseSource
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Highly detail-oriented, process-driven, and forward-thinking
  • Possesses strong organizational and problem-solving skills, with the ability to manage multiple priorities
  • Experienced in household management, event coordination, and travel planning
  • Tech-savvy, with the ability to integrate digital tools for efficiency
  • Strong written and verbal communication skills
  • “Worldly” and well-rounded with life experience that enables sound judgment and adaptability
  • Proactive and assertive in managing responsibilities without constant oversight
  • Must be comfortable working remotely and reporting on-site as needed in Houston
  • Must be available to respond and assist during standard business hours and occasional weekends as needed
  • Flexibility to adjust based on the client’s travel and time zone shifts (including working earlier when the client is abroad)
Job Responsibility
Job Responsibility
  • Serve as a trusted right-hand to the client, ensuring their calendar, travel, and day-to-day priorities are meticulously managed
  • Anticipate needs and proactively address tasks, minimizing the need for direction or follow-ups
  • Organize and maintain detailed notes from recorded calls, ensuring follow-ups and next steps are documented and executed efficiently
  • Work closely with the existing Executive/Personal Assistant to coordinate household and personal affairs
  • Handle household management tasks and oversee projects as needed, ensuring seamless operations
  • Coordinate complex travel arrangements with a high level of detail and foresight
  • Maintain discretion and confidentiality in all matters, acting with professionalism and integrity
  • Respond to emails, texts, and calls promptly within the client’s preferred timeframe (8 AM – 5 PM ET, with Sunday email reviews)
What we offer
What we offer
  • Benefits package available
  • Fulltime
Read More
Arrow Right

Personal Assistant

We are seeking a highly resourceful and meticulous Executive Personal Assistant ...
Location
Location
United Arab Emirates , Dubai
Salary
Salary:
12000.00 - 15000.00 AED / Month
puffy.com Logo
Puffy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2-3 years of experience in concierge services, lifestyle management, hospitality, or an executive/personal assistant role with a focus on exceptional execution
  • Proven expertise as a master researcher, able to quickly identify and vet high-quality providers, products, and solutions
  • A resourceful problem-solver who thrives on challenges and finds solutions where others see obstacles
  • Exceptional communication skills with the polish to represent a CEO in all interactions with premium service providers
  • Meticulous attention to detail with zero tolerance for errors or missed follow-ups
  • Strong network-building skills and comfort interfacing with luxury and high-end service environments
  • Tech-savvy with proficiency in G-Suite and the ability to learn new systems quickly
  • Based in Dubai with a deep knowledge of the city's lifestyle ecosystem
  • Flexible mindset with availability for occasional evening/weekend coordination
Job Responsibility
Job Responsibility
  • Secure coveted reservations, coordinate exclusive event access, and design personalized experiences that match the CEO's preferences and lifestyle standards
  • Conduct comprehensive research on products, services, and providers—from everyday essentials to specialty items—presenting curated options that save time and deliver exactly what's needed
  • Build and maintain relationships with elite service providers across categories (lifestyle, wellness, automotive, home services) to ensure instant access to quality and reliability
  • Anticipate needs before they are articulated, manage the personal calendar and appointments strategically, and maintain organized systems to ensure personal affairs operate seamlessly
  • Own every task from inception to completion, troubleshoot obstacles independently, and ensure consistent excellence in every interaction and outcome
What we offer
What we offer
  • 10% monthly bonus
  • Premium insurance
  • Achievement recognition
  • Free snacks and lunches
  • Generous annual leave
  • AI tools and tech stack
  • Social events & activities
  • No income tax
  • Year-round sunshine
  • Unparalleled global travel connectivity
  • Fulltime
Read More
Arrow Right
New

Executive/Personal Assistant

Our client is looking to fill the role of Executive Personal Assistant. The Exec...
Location
Location
United States , New York
Salary
Salary:
45.00 - 52.00 USD / Hour
solomonpage.com Logo
Solomon Page
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree preferred
  • Minimum 10 years administrative experience preferred
  • Demonstrated computer skills
  • Detail-oriented
  • Ability to manage multiple projects and tasks simultaneously
  • Excellent interpersonal and communication skills
Job Responsibility
Job Responsibility
  • Provide comprehensive administrative support, maintaining awareness of the Executive Producer/President’s daily activities, priorities, and ongoing projects
  • Manage and coordinate the Executive Producer/President’s calendar, including scheduling, confirming appointments, and preparing detailed itineraries and meeting logistics
  • Arrange and oversee travel, dining, and accommodation reservations to ensure seamless execution
  • Establish and maintain organized, efficient, and confidential filing systems
  • Conduct research and prepare reports, briefing materials, and summaries as needed
  • Proactively anticipate needs, identify potential issues, and implement solutions with minimal direction
  • Exercise sound judgment and discretion when handling sensitive information, knowing when to escalate matters appropriately
  • Draft polished correspondence and represent the executive professionally in interactions with high-level stakeholders
  • Manage multiple priorities and workstreams, ensuring tasks and projects remain organized and on track
  • Support executive assistant with development efforts for Retro Report, including coordinating with consultants and maintaining prospect pipelines across individual, institutional, and corporate donors
What we offer
What we offer
  • medical
  • dental
  • 401(k)
  • direct deposit
  • commuter benefits
  • Fulltime
Read More
Arrow Right

Executive/Personal Assistant

We are seeking an experienced and highly trusted Executive Assistant/Personal As...
Location
Location
United States , Atlanta
Salary
Salary:
Not provided
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree or High School diploma/GED with relevant experience and/or trade school training
  • Minimum of 5 years of experience supporting a CEO and/or C-level executive in both professional and personal capacities
  • Education or training in project management, organizational, and/or administrative disciplines
  • Advanced proficiency in the Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams)
  • Demonstrated ability to manage multiple priorities in a fast-paced, executive environment
Job Responsibility
Job Responsibility
  • Provide high-level executive and personal support to the President and Chairman
  • Manage complex professional and personal calendars, including scheduling meetings, appointments, and personal commitments
  • Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and confirmations
  • Handle logistics for meetings, events, and special activities (business and personal)
  • Serve as a key point of contact, managing communications and prioritizing requests with professionalism and discretion
  • Anticipate needs and proactively resolve scheduling conflicts or logistical challenges
  • Assist with special projects and a variety of administrative and organizational duties as needed
  • Maintain strict confidentiality across all personal and business matters
  • Fulltime
Read More
Arrow Right
New

Pharmacy Technician

We’re building a world of health around every individual — shaping a more connec...
Location
Location
United States , Drexel Hill
Salary
Salary:
Not provided
https://www.cvshealth.com/ Logo
CVS Health
Expiration Date
June 22, 2026
Flip Icon
Requirements
Requirements
  • Must comply with any state board of pharmacy requirements or laws governing the practice of pharmacy, which includes but is not limited to, age, education, and licensure/certification
  • If the state board of pharmacy does not address or mandate a minimum age requirement, must be at least 16 years of age
  • If the state board of pharmacy does not address or mandate a minimum educational requirement, must have a high school diploma or equivalent, or be actively enrolled in high school or high school equivalency program
  • State-level licensure and national certification requirements vary by state, click here to learn more
  • Regular and predictable attendance, including nights and weekends
  • Ability to complete required training within designated timeframe
  • Attention and Focus
  • Customer Service and Team Orientation
  • Communication Skills
  • Mathematical Reasoning
Job Responsibility
Job Responsibility
  • Living our purpose by following all company SOPs at each workstation to help our Pharmacists manage and improve patient health
  • Following pharmacy workflow procedures at each pharmacy workstation (i.e., production, pick-up, drive-thru, and drop-off) for safe and accurate prescription fulfillment
  • Contributing to positive patient experiences by showing empathy and genuine care
  • Completing basic inventory activities, as permitted by law, and as directed by the pharmacy leadership team
  • Contributing to a high-performing team, embracing a growth mindset, and being receptive to feedback
  • Remaining flexible for both scheduling and business needs, while contributing to a safe, inclusive, and engaging team dynamic
  • Understanding and complying with all relevant federal, state, and local laws, regulations, professional standards, and ethical principles
  • Delivering additional patient health care services (e.g., immunizations, point-of-care testing, and voluntarily staffing offsite clinics), where allowable by law and supported by required training and certification
  • Where permissible, the Pharmacy Technician may also support immunizations, which includes the following responsibilities: Completing additional licensure and training requirements, in compliance with state Board of Pharmacy regulations, to obtain Technician Immunizer status to support preparing and administering vaccines
  • Educating patients about the importance of vaccines and referring patients to the Pharmacist-on-duty for vaccination questions
What we offer
What we offer
  • medical, dental, and vision coverage
  • paid time off
  • retirement savings options
  • wellness programs
  • and other resources, based on eligibility
  • Fulltime
Read More
Arrow Right
New

Mri Technologist

MedPro Healthcare Staffing, a Joint Commission-certified staffing agency, is see...
Location
Location
United States , Springfield
Salary
Salary:
Not provided
medprostaffing.com Logo
MedPro Healthcare Staffing
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Completion of a two year approved School of Radiologic Technology
  • Valid state radiology registration as required by state law
  • Registry by the American Registry of Radiologic Technology.
Job Responsibility
Job Responsibility
  • MRI technologists utilize their knowledge of anatomy, physiology and the principles of MRI to safely and efficiently operate MRI scanners, assisting in the diagnosis of disease and injury.
  • Ensure the safety of patients, staff and visitors who come in contact with the powerful magnetic field of a MRI scanner.
  • Position patients and coils on a table that slides inside the MRI scanner.
  • Inject contrast media as required.
  • Set appropriate technical parameters, operate MRI scanners and related equipment, and observe image data on computer monitors during scans.
  • Be familiar with the differences from a normal image and an abnormal image.
  • Recognize and respond to life threatening situations.
  • Assure compliance with federal, state, and local technical and professional regulations and accepted practiced guidelines.
  • Delivers quality, cost effective patient care in a professional manner.
  • Works effectively to maintain an environment of excellence, which is patient focused, providing timely, compassionate, quality patient care.
What we offer
What we offer
  • Weekly pay and direct deposit
  • Full coverage of all credentialing fees
  • Private housing or housing allowance
  • Group Health insurance for you and your family
  • Company-paid life and disability insurance
  • Travel reimbursement
  • 401(k) matching
  • Unlimited Referral Bonuses up to $1,000
  • Fulltime
Read More
Arrow Right
New

Pharmacy Technician

We're building a world of health around every individual — shaping a more connec...
Location
Location
United States , Oakville
Salary
Salary:
18.94 - 28.94 USD / Hour
https://www.cvshealth.com/ Logo
CVS Health
Expiration Date
June 23, 2026
Flip Icon
Requirements
Requirements
  • Must be at least 16 years of age
  • Licensure requirements vary by state
  • Attention and Focus
  • Customer Service Orientation
  • Communication Skills
  • Mathematical Reasoning
  • Problem Resolution
  • Physical Demands
  • Visual Acuity
  • High School diploma or equivalent preferred but not required.
Job Responsibility
Job Responsibility
  • manage all assigned pharmacy workstations and tasks to support the team's ability to promptly, safely and accurately fill patient prescriptions
  • provide caring service that exceeds customer expectations
What we offer
What we offer
  • dental
  • vision
  • wellness resources
  • employee discounts
  • access to certain voluntary benefits
  • Parttime
Read More
Arrow Right