Executive Personal Assistant Job at Vodafone (Johannesburg)

Executive Personal Assistant

Vodafone

Location:
South Africa , Johannesburg

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Executive Personal Assistant (PA) provides high-level administrative and organizational support to two Managing Executives, ensuring the smooth coordination of their professional responsibilities and enabling them to focus on strategic priorities. This role acts as a trusted partner, managing complex schedules, communications, and confidential information with discretion and efficiency.

Job Responsibility:

Administrative Support: Real-time email management and prioritisation
ME’s message management and telephone screening
Guest reception
Manage and facilitate the ME’s calendar to arrange appointments, meetings and conferences
Prepare, review, proofread and edit documents prepared for the MEs signature
Ensure that the ME’s are well prepared for meetings
Devise and maintain office management systems, including data management and filing
Administrative support during meetings in terms of accurate minute taking
Document compilation and/or consolidation in line with various submission requirements
Provide administrative support for the completion of documentation
Draft and complete reports that may require input from all departments and is presented to the Executive
Provide assistance and support to the ME’s Direct Reports
Budget and Expense Management: Assist the MEs with budget OPEX and CAPEX budget administration for their cost centre
Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures
Expenditure to be reconciled in accordance with source and reference data
Process expense reports
Budget transfers
Travel Management: Manage all travel for local and international trips
Prepare the ME’s itinerary for all trips
Responsible for all travel logistics i.e. visa applications, hotels, flights, meetings, transport, Forex
Event Management: Event management for all functions hosted by the ME’s office for their cost centre
Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc.
Project Management: Carry out specific projects and related research
Work with project teams
Project coordination on demand
Staff Wellbeing & Health and Safety: Wellbeing of staff, ensure working environment is conducive to the pressures of Finance Department

Requirements:

Matric is essential
2 – 3 Years relevant experience
Relevant Secretarial certificate / Diploma advantageous
Project management qualification advantageous
Minimum of 2 -3 years secretarial experience which includes: a minimum of 2-3 years’ experience as an Executive PA
a minimum of 2-3 years working in a (BU) related environment
Project management experience
Advanced knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential)
Knowledge of office management (essential)
Knowledge of Operations/Telecommunications environment (advantageous)
Financial administration experience
Knowledge of SAP EVO (advantageous)
Project management and project coordination
Excellent administration skills
Excellent organisational skills
Excellent oral and written communication and ability to communicate on all levels
Excellent interpersonal skills
Ability to pay attention to detail
Ability to maintain confidentiality at all times
Ability to work under pressure and meet tight deadlines
Ability to work independently
Results-oriented and self-motivated
Forward thinking and proactive
Ability to execute multiple activities simultaneously
Ability to problem solve and handle conflict situations
Ability to work closely with CTO and CIO’s Office and their respective support structures.

Nice to have:

Relevant Secretarial certificate / Diploma
Project management qualification
Knowledge of Operations/Telecommunications environment
Knowledge of SAP EVO

What we offer:

Enticing incentive programs and competitive benefit packages
Retirement funds, risk benefits, and medical aid benefits
Cell phone and data benefits, advantages fibre connection discounts, and exclusive staff discounts offered in collaboration with partner companies

Additional Information:

Job Posted:
January 29, 2026

Expiration:
February 04, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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