Executive/Personal Assistant Job at Robert Half (Chicago)

Executive/Personal Assistant

Our client is seeking a calm, highly organized Executive Personal Assistant to s...

Location

United States , New York

Salary:

90000.00 - 110000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

3+ years of experience as a Personal Assistant or Executive/Personal Assistant
Prior experience supporting UHNW individuals or families strongly preferred
Highly organized with exceptional attention to detail and follow-through
Calm, composed demeanor with high emotional intelligence
Comfortable working with differing communication styles and preferences
Strong written and verbal communication skills
Tech-savvy with experience using Microsoft Office, Google Drive, and iCloud
Bachelor's degree preferred

Job Responsibility

Provide comprehensive personal support to a Co-Chair, her spouse, and their child
Manage detailed family calendars including school, sports, appointments, and travel
Coordinate family travel, prepare detailed itineraries, and manage logistics across multiple residences
Liaise with drivers, household staff, property managers, and external vendors
Own day-to-day family financial administration including bill pay, invoice review, credit card reconciliation, and expense tracking
Coordinate with tax and insurance providers, maintaining accurate records and timely submissions
Manage insurance matters including home, auto, and personal property policies
Oversee healthcare administration including appointment tracking, claims submission, and medical documentation
Support staff management including onboarding/offboarding domestic staff, payroll approval, and staffing coordination
Assist with event planning for family gatherings, holidays, and special occasions

What we offer

Up to $90K-$110K base salary + discretionary bonus
PTO package
Fully employer-paid medical, dental, and vision coverage
401(k) plan (no employer contribution) + pension plan
Wellness benefits including gym discounts
Summer Fridays
Weekly catered lunch on Wednesdays

Fulltime

Executive Assistant

We are seeking a highly skilled Executive Assistant to support a high-profile cl...

Location

United States , Houston

Salary:

Not provided

ChaseSource

Expiration Date

Until further notice

Requirements

Highly detail-oriented, process-driven, and forward-thinking
Possesses strong organizational and problem-solving skills, with the ability to manage multiple priorities
Experienced in household management, event coordination, and travel planning
Tech-savvy, with the ability to integrate digital tools for efficiency
Strong written and verbal communication skills
“Worldly” and well-rounded with life experience that enables sound judgment and adaptability
Proactive and assertive in managing responsibilities without constant oversight
Must be comfortable working remotely and reporting on-site as needed in Houston
Must be available to respond and assist during standard business hours and occasional weekends as needed
Flexibility to adjust based on the client’s travel and time zone shifts (including working earlier when the client is abroad)

Job Responsibility

Serve as a trusted right-hand to the client, ensuring their calendar, travel, and day-to-day priorities are meticulously managed
Anticipate needs and proactively address tasks, minimizing the need for direction or follow-ups
Organize and maintain detailed notes from recorded calls, ensuring follow-ups and next steps are documented and executed efficiently
Work closely with the existing Executive/Personal Assistant to coordinate household and personal affairs
Handle household management tasks and oversee projects as needed, ensuring seamless operations
Coordinate complex travel arrangements with a high level of detail and foresight
Maintain discretion and confidentiality in all matters, acting with professionalism and integrity
Respond to emails, texts, and calls promptly within the client’s preferred timeframe (8 AM – 5 PM ET, with Sunday email reviews)

What we offer

Benefits package available

Fulltime

Personal Assistant

We are seeking a highly resourceful and meticulous Executive Personal Assistant ...

Location

United Arab Emirates , Dubai

Salary:

12000.00 - 15000.00 AED / Month

Puffy

Expiration Date

Until further notice

Requirements

2-3 years of experience in concierge services, lifestyle management, hospitality, or an executive/personal assistant role with a focus on exceptional execution
Proven expertise as a master researcher, able to quickly identify and vet high-quality providers, products, and solutions
A resourceful problem-solver who thrives on challenges and finds solutions where others see obstacles
Exceptional communication skills with the polish to represent a CEO in all interactions with premium service providers
Meticulous attention to detail with zero tolerance for errors or missed follow-ups
Strong network-building skills and comfort interfacing with luxury and high-end service environments
Tech-savvy with proficiency in G-Suite and the ability to learn new systems quickly
Based in Dubai with a deep knowledge of the city's lifestyle ecosystem
Flexible mindset with availability for occasional evening/weekend coordination

Job Responsibility

Secure coveted reservations, coordinate exclusive event access, and design personalized experiences that match the CEO's preferences and lifestyle standards
Conduct comprehensive research on products, services, and providers—from everyday essentials to specialty items—presenting curated options that save time and deliver exactly what's needed
Build and maintain relationships with elite service providers across categories (lifestyle, wellness, automotive, home services) to ensure instant access to quality and reliability
Anticipate needs before they are articulated, manage the personal calendar and appointments strategically, and maintain organized systems to ensure personal affairs operate seamlessly
Own every task from inception to completion, troubleshoot obstacles independently, and ensure consistent excellence in every interaction and outcome

What we offer

10% monthly bonus
Premium insurance
Achievement recognition
Free snacks and lunches
Generous annual leave
AI tools and tech stack
Social events & activities
No income tax
Year-round sunshine
Unparalleled global travel connectivity

Fulltime

Executive/Personal Assistant

Our client is seeking a highly organized and proactive Executive Assistant / Per...

Location

United States , New York

Salary:

90000.00 - 110000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

3-5+ years of Administrative Assistant or Executive Assistant experience
Experience in private equity, financial services, consulting, or similarly fast‑paced professional environments preferred
Strong organizational skills with exceptional attention to detail and follow‑through
Excellent written and verbal communication skills
High level of discretion and professionalism when handling confidential information
Proactive, self‑directed working style with the ability to anticipate needs
Tech‑savvy with proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
familiarity with Concur a plus
Bachelor’s degree preferred but flexible with strong experience

Job Responsibility

Provide executive‑level administrative support including complex calendar management, travel coordination, and expense reporting
Support up to five Operating Partners, with heavier support for one primary executive
Coordinate high‑volume meetings across time zones for a hybrid, geographically dispersed team
Manage domestic and international travel arrangements using Concur and travel agency partners
Prepare, submit, and reconcile expense reports accurately and in a timely manner
Draft, proofread, and edit professional communications including emails, memos, and correspondence
Serve as a liaison across teams, helping keep stakeholders aligned and informed
Support ad hoc projects, research, document preparation, and presentation formatting
Assist with planning and execution of team events, offsites, and recurring meetings
Provide backup administrative coverage to senior operations leadership as needed

What we offer

Up to $90K-$110K base salary + discretionary bonus
100% employer‑paid medical and vision coverage for employee
401(k) plan (no employer match)
Company‑paid cell phone and home internet
PTO package
Supportive, collegial team environment with strong flexibility and give‑and‑take

Fulltime

Office Assistant

Our client, a non profit organization, is seeking a Temporary Part Time Office A...

Location

United States , New York

Salary:

30.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

2-3+ years of experience in administrative, office, coordinator, and/or executive/personal assistant role(s), preferably in a non-profit organization
Undergraduate degree in a related field (preferred) or equivalent combination of experience
Skill and experience with heavy scheduling and travel planning
Strong attention to detail, thoroughness, and accuracy
Familiarity with and ability to use office equipment
Proficiency with Google Workspace and Microsoft Office

Job Responsibility

Manage IMHR’s general incoming communications including phone, voicemail, email, and paper mail
Serve as the IMHR front desk receptionist
Coordinate office and kitchen supplies
Assist with service calls and maintenance requests for the office
Coordinate booking and scheduling of conference and other rooms
Provide support to both the CEO’s office and the EVP
Assist HR and Operations team in organizing office and staff activities
Administrative support to other departments on projects and tasks

Parttime

Executive/Personal Assistant

A Billion-Dollar Hedge Fund in Midtown Manhattan is seeking a new Executive Assi...

Location

United States , New York

Salary:

150000.00 - 175000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

Minimum of 5+ years of relevant previous high-level executive administrative support experience working with HNW individuals
Bachelor's degree required
Professional demeanor with strong verbal and written communication skills
Knowledge of general administrative practices and procedures
Meticulous attention to detail
Excellent organizational skills
Ability to focus on key priorities
Must be a strong team player
Flexible, with a 'no job is too big or small' mentality
Ability to learn and adapt

Job Responsibility

Provide high-level executive administrative and personal support to the CEO (and family) and other senior members of the team
Work closely with the CEO's Chief of Staff
Schedule and organize extensive internal and external meetings, conference/video calls, and appointments
Create agendas, and prepare and distribute meeting materials
Manage and maintain busy and ever-changing calendars
Coordinate complex domestic and international travel arrangements and detailed itineraries
Prepare, process, and submit expense reports
Draft, type, and edit emails and correspondence on behalf of the CEO
Work with the Chief of Staff to identify and improve processes and create efficiencies
Provide EA support for the Family Office, including Foundation initiatives

Fulltime

Executive/Personal Assistant

Our client is looking to fill the role of Executive Personal Assistant. The Exec...

Location

United States , New York

Salary:

45.00 - 52.00 USD / Hour

Solomon Page

Expiration Date

Until further notice

Requirements

Bachelor's degree preferred
Minimum 10 years administrative experience preferred
Demonstrated computer skills
Detail-oriented
Ability to manage multiple projects and tasks simultaneously
Excellent interpersonal and communication skills

Job Responsibility

Provide comprehensive administrative support, maintaining awareness of the Executive Producer/President’s daily activities, priorities, and ongoing projects
Manage and coordinate the Executive Producer/President’s calendar, including scheduling, confirming appointments, and preparing detailed itineraries and meeting logistics
Arrange and oversee travel, dining, and accommodation reservations to ensure seamless execution
Establish and maintain organized, efficient, and confidential filing systems
Conduct research and prepare reports, briefing materials, and summaries as needed
Proactively anticipate needs, identify potential issues, and implement solutions with minimal direction
Exercise sound judgment and discretion when handling sensitive information, knowing when to escalate matters appropriately
Draft polished correspondence and represent the executive professionally in interactions with high-level stakeholders
Manage multiple priorities and workstreams, ensuring tasks and projects remain organized and on track
Support executive assistant with development efforts for Retro Report, including coordinating with consultants and maintaining prospect pipelines across individual, institutional, and corporate donors

What we offer

medical
dental
401(k)
direct deposit
commuter benefits

Fulltime

Executive/Personal Assistant

We are seeking an experienced and highly trusted Executive Assistant/Personal As...

Location

United States , Atlanta

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree or High School diploma/GED with relevant experience and/or trade school training
Minimum of 5 years of experience supporting a CEO and/or C-level executive in both professional and personal capacities
Education or training in project management, organizational, and/or administrative disciplines
Advanced proficiency in the Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams)
Demonstrated ability to manage multiple priorities in a fast-paced, executive environment

Job Responsibility

Provide high-level executive and personal support to the President and Chairman
Manage complex professional and personal calendars, including scheduling meetings, appointments, and personal commitments
Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and confirmations
Handle logistics for meetings, events, and special activities (business and personal)
Serve as a key point of contact, managing communications and prioritizing requests with professionalism and discretion
Anticipate needs and proactively resolve scheduling conflicts or logistical challenges
Assist with special projects and a variety of administrative and organizational duties as needed
Maintain strict confidentiality across all personal and business matters

Fulltime

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