Executive Personal Assistant

• Manage complex calendars, coordinate appointments, and oversee extensive domestic and international travel logistics for multiple Executives
• Organize Board meetings (logistics, minutes, and signatures) and maintain vital investor lists and contact records
• Prepare high-level agendas, presentations, and marketing materials while managing corporate invoice submissions and documentation reviews
• Oversee general office operations, including supplies, furniture, and coordination with third-party IT support
• Provide flexible support to the Chairman’s family, managing sensitive tasks such as passports, home repairs, school enrollments, and household staff travel

• Advanced skills in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and literacy in both PC and Mac environments
• Proven track record of supporting C-Suite executives, ideally with experience managing both corporate and personal/family logistics
• Ability to interact professionally with internal Board members and external international guests and investors
• Demonstrated ability to exercise exceptional judgment and remain calm under the pressure of a global, fast-paced environment
• Post-secondary education and a background in business administration, law or real estate considered an asset

Background in business administration, law or real estate

• Competitive benefits package from Day 1
• 3 Weeks vacation + holiday time off
• Monday to Friday, full-time permanent
• Be a part of a company culture that values its employees and shows it various ways
• Fun company social events allowing you to get to know your colleagues beyond a surface level
• Be a valued member of their small, supportive and friendly team
• TTC friendly location downtown