Executive Personal Assistant

Are you a proactive and highly organised professional looking for a temporary opportunity to showcase your skills? Our client is seeking an established Executive Personal Assistant to support an Executive Director on a temporary basis! This role is perfect for someone eager to make a difference in a dynamic environment while working alongside a talented team. Position Overview: As an Executive Personal Assistant, you will play a vital role in ensuring the smooth operation of the executive office. You will collaborate with two other Executive Personal Assistants, creating a cohesive support system for the Directors. Key Responsibilities: Executive Support: familiarise yourself with the commitments, priorities and working styles of the Executive Directors to efficiently manage less critical issues. Communication Liaison: Serve as the vital link between the Executive Directors, ensuring seamless communication and coordination. Project Coordination: Take charge of coordinating project work to help deliver exceptional results. Professional Correspondence: draught letters, emails and other communications for the Executive Directors, ensuring clarity and professionalism. Initiative & Research: Actively seek information from various sources to empower the Executive Directors in their roles. prioritisation: Manage multiple tasks effectively, prioritising work to meet deadlines. Diary Management: Oversee the Executive Directors' inbox and diary commitments, filtering appointments and ensuring all necessary attendees are invited. Meeting Arrangements: organise meetings, including room bookings, equipment setup and notifying relevant parties. Inquiries Handling: Respond to internal and external inquiries, gathering all pertinent information for informed responses. Minutes & Agendas: Support the production of meeting agendas, circulate materials and take minutes/action notes when required. Travel Coordination: Arrange travel and accommodation as needed, ensuring a smooth experience for the Executive Directors. Confidentiality: Handle sensitive issues with discretion and maintain confidentiality at all times. Technology Savvy: Stay updated on relevant technology to enhance efficiency and productivity. Filing Systems: Develop and maintain an efficient electronic filing system to keep things organised. What We're Looking For: Proven experience as a Personal Assistant, preferably supporting senior executives. Exceptional organisational skills with a keen eye for detail. Strong written and verbal communication abilities. Proficiency in Microsoft Office suite and document production. Ability to work independently and take initiative. Discretion and sensitivity when dealing with confidential matters. Why Apply? This is a fantastic opportunity to work within a supportive team environment, where your contributions will be valued and recognised. You'll gain valuable experience while helping our client achieve their goals. Join us in this exciting journey and help our client continue to thrive! Don't miss out-apply today!