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Executive personal assistant

https://www.randstad.com Logo

Randstad

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Location:
India , Delhi, New Delhi

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Responsibility:

  • Executive & Director Support (Global): Act as a strategic partner to directors: anticipate needs, structure priorities, and translate loose requests into clear, executable actions
  • Manage diaries, schedules, inboxes, and travel logistics across multiple time zones, using automation and rules where possible
  • Handle correspondence, meeting preparation, follow-ups, and stakeholder coordination with professionalism and discretion
  • Track delegated actions across teams, chase progress, and provide clear status updates
  • Lead small projects end-to-end with minimal handholding (timelines, stakeholders, deliverables)
  • AI, Systems & Operations: Use AI tools (e.g. Microsoft Copilot, ChatGPT, automation platforms) to: Conduct research and distil insights into concise briefing notes
  • Draft communications, presentations, reports, and internal documentation
  • Build and maintain efficient workflows and digital filing systems (SharePoint/OneDrive with structured metadata)
  • Create and maintain templates, dashboards, trackers, and operational documents
  • Continuously identify opportunities to improve efficiency, automate tasks, and introduce forward-thinking solutions
  • HR & Office Management – India Office: Support HR and office operations for the India team, including: Assisting with recruitment coordination (job postings, CV screening, interview scheduling, candidate communication)
  • Supporting onboarding and offboarding processes
  • Acting as a coordination point for office administration and basic people operations
  • Maintain clear documentation, trackers, and processes to support a growing remote and in-office team
  • Liaise between directors and the India office to ensure smooth communication and execution
  • Communications & Brand Support: Support social media research and execution (LinkedIn, Instagram, etc.)
  • Assist with light content coordination, research, and scheduling where required

Requirements:

  • 3+ years’ experience as a PA/EA supporting senior or executive leadership
  • Excellent written and verbal English
  • confident drafting polished emails, documents, decks, and communicating with stakeholders globally
  • Strong tech-forward mindset: Proficient in Microsoft 365, Microsoft Copilot, SharePoint/OneDrive (including metadata structuring)
  • Comfortable with inbox/calendar automation and digital productivity tools
  • Demonstrated use of AI tools to enhance research, workflows, or communications
  • Highly organised, able to juggle multiple priorities with rigorous follow-through
  • Experience supporting research and execution, not just administration
  • Discreet, trustworthy, and comfortable working independently while keeping directors fully informed
  • Curious, hungry to learn, and motivated to grow beyond a traditional EA remit

Additional Information:

Job Posted:
February 20, 2026

Expiration:
March 22, 2026

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