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Executive/Personal Assistant

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Beacon Hill

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

90000.00 - 110000.00 USD / Year
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Job Description:

Our client is seeking a calm, highly organized Executive Personal Assistant to support a Co-Chair and her immediate family in a high-touch, UHNW environment. This role is deeply personal in nature and requires exceptional discretion, emotional intelligence, and the ability to manage complex family logistics with a steady, reassuring presence. Hours are 9:00am-5:30pm with flexibility as needed for events, travel, and urgent matters. This position is fully remote.

Job Responsibility:

  • Provide comprehensive personal support to a Co-Chair, her spouse, and their child
  • Manage detailed family calendars including school, sports, appointments, and travel
  • Coordinate family travel, prepare detailed itineraries, and manage logistics across multiple residences
  • Liaise with drivers, household staff, property managers, and external vendors
  • Own day-to-day family financial administration including bill pay, invoice review, credit card reconciliation, and expense tracking
  • Coordinate with tax and insurance providers, maintaining accurate records and timely submissions
  • Manage insurance matters including home, auto, and personal property policies
  • Oversee healthcare administration including appointment tracking, claims submission, and medical documentation
  • Support staff management including onboarding/offboarding domestic staff, payroll approval, and staffing coordination
  • Assist with event planning for family gatherings, holidays, and special occasions
  • Handle ticket purchases, reservations, and RSVPs on behalf of the family
  • Proofread and edit correspondence, newsletters, and speeches as requested

Requirements:

  • 3+ years of experience as a Personal Assistant or Executive/Personal Assistant
  • Prior experience supporting UHNW individuals or families strongly preferred
  • Highly organized with exceptional attention to detail and follow-through
  • Calm, composed demeanor with high emotional intelligence
  • Comfortable working with differing communication styles and preferences
  • Strong written and verbal communication skills
  • Tech-savvy with experience using Microsoft Office, Google Drive, and iCloud
  • Bachelor's degree preferred
What we offer:
  • Up to $90K-$110K base salary + discretionary bonus
  • PTO package
  • Fully employer-paid medical, dental, and vision coverage
  • 401(k) plan (no employer contribution) + pension plan
  • Wellness benefits including gym discounts
  • Summer Fridays
  • Weekly catered lunch on Wednesdays

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
Remote work
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