Executive Personal Assistant to Founder & CEO Job at Solomon Page (New York)

Personal Assistant to the CEO

Hypervolt is seeking an exceptional Personal Assistant (PA) to the Chief Executi...

Location

United Kingdom , London

Salary:

Not provided

Hypervolt Limited

Expiration Date

Until further notice

Requirements

Extensive experience as a Personal or Executive Assistant to a C-suite executive, founder, or senior leader in a fast-paced environment
Demonstrated ability to manage complex calendars, travel, and logistics across multiple time zones
Excellent written and verbal communication skills, with exceptional attention to detail
Proficiency with the Apple ecosystem (Calendar, Mail, Keynote, Numbers, Pages) and modern productivity platforms
Proven reliability, discretion, and loyalty when handling confidential information
Full, clean UK driving licence

Job Responsibility

Executive Scheduling and Coordination: Manage and maintain the CEO’s calendar
Coordinate internal and external meetings
Serve as the primary point of contact for all scheduling requests
Maintain situational awareness of company priorities
Travel and Logistics: Plan and manage all domestic and international travel
Ensure seamless logistics for the CEO while travelling
Hold a valid driver’s licence and be prepared to drive the CEO
Event Planning and Coordination: Support the CEO and Executive Team in organising company events, board meetings, off-sites, and leadership gatherings
Coordinate venues, logistics, guest arrangements, and internal communications
Office and Administrative Support: Manage correspondence, documentation, and expense submissions for the CEO

Executive Assistant

As the Executive Assistant to Karat's President, you'll be the operational backb...

Location

Mexico , Mexico City

Salary:

Not provided

Karat

Expiration Date

Until further notice

Requirements

5+ years of professional experience supporting C-suite executives or high-growth startup founders
Advanced English proficiency required (CEFR C1 level or equivalent)
Proven track record managing complex, multi-stakeholder calendars with competing priorities and tight deadlines
Experience coordinating cross-functional communications, meeting preparation, and follow-up with executive-level stakeholders
Background working in or closely with U.S.-based tech startups or fast-paced, high-growth environments
Proficiency with Google Workspace, Slack, Zoom, and other modern productivity/collaboration tools
comfortable adopting new technologies (including AI-powered assistants)
Demonstrated ability to handle confidential information with discretion and make sound decisions on behalf of executives
Availability to work flexible hours, including regular early and late-evening availability

Job Responsibility

Manage the President's complex calendar across internal, external, and personal commitments
coordinate all logistics for meetings, events, travel, and conferences while anticipating needs and removing friction
Work primarily during Pacific Time Zone business hours with flexibility to extend into early morning and late evening hours when the President is working or traveling internationally
Draft, polish, and manage executive correspondence with discretion
triage inbox and ensure timely follow-ups with team members, partners, clients, and advisors
Prepare the President for meetings by coordinating with account owners to create agendas, briefings, and background materials
Provide administrative and logistical coordination between the President and internal teams (Chief of Staff, Executive Business Partner to CEO, leadership team, and key account stakeholders) on initiatives requiring tactical support
Maintain organization of documents, notes, contacts, and tasks across Google Workspace, Slack, and other productivity tools
Support planning and execution of Product and Engineering team offsites, internal events, and ad hoc gatherings

What we offer

Private healthcare available (100% premium coverage for employees and eligible dependents)
Generous Mexico Time Off Policies
Vacation
Sick Leave: Three (3) work weeks per calendar year
Karat ‘No Questions Asked’ Leave: One (1) work week per calendar year
Mexico Holidays: National Public Holiday Schedule
Karat Summer Break: 5 days - July
Karat Winter Break: 5 days - December
Competitive salary in local currency
Karat-granted stock options

Fulltime

Executive Assistant to Founder & CEO

Are you a proactive, highly organised professional seeking an exciting opportuni...

Location

United Kingdom , London

Salary:

35.71 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience providing high-level support to a Founder, CEO, or in a similar executive role
Exceptional organisational skills and the ability to multitask
A high level of discretion and professionalism
Strong proficiency in Google Suite and a tech-savvy mindset
A proactive, forward-thinking approach with excellent problem-solving abilities
Outstanding communication and interpersonal skills
Capability to thrive in a fast-paced, high-pressure environment

Job Responsibility

Handling all communications and correspondence
Organising intricate global travel and events
Preparing reports and presentations
Managing confidential information with the utmost discretion
Supporting personal PA duties and errands

What we offer

Vibrant Office Environment: Work in a lively and engaging setting that fosters creativity and collaboration
Hybrid Working: Benefit from a flexible work arrangement with 1-2 days in the office per week

Fulltime

Executive Assistant to the Founder & CEO

This is not a traditional admin role. We are seeking an exceptional Executive As...

Location

Australia , Sydney

Salary:

60000.00 - 75000.00 AUD / Year

Success Tutoring

Expiration Date

Until further notice

Requirements

Exceptionally organised and detail-oriented
Calm under pressure and thrive in fast-paced environments
Proactive, not reactive
Discreet, loyal, and trustworthy
Comfortable working closely with a high-performing founder
Tech-savvy and systems-driven

Job Responsibility

Calendar & Time Management (Critical): Own and manage the Founder’s business and personal calendar end-to-end
Prioritise meetings ruthlessly, protecting focus time and energy
Schedule across multiple time zones
Prepare daily/weekly agendas and briefings
Say no on behalf of the Founder when required
Email & Communication Management: Manage and triage the Founder’s inbox with speed and judgment
Draft, respond to or delegate emails on the Founder’s behalf
Flag urgent or high-leverage items
Maintain a zero-clutter inbox system
Travel & Logistics: Plan and manage complex domestic and international travel

What we offer

Work directly with a globally minded Founder
Play a pivotal role in scaling a world-class organisation
High trust, high autonomy role
Opportunity for long-term growth and responsibility
Competitive remuneration based on experience

Parttime

Executive Assistant

As the Executive Assistant to Karat's President, you'll be the operational backb...

Location

United States

Salary:

Not provided

Karat

Expiration Date

Until further notice

Requirements

5+ years of experience supporting C-suite executives or founders within U.S.-based technology companies or high-growth startups
Communicate clearly and confidently with senior executives, enterprise clients, and external stakeholders
Demonstrated experience representing executive leadership externally, balancing strong business acumen with warmth, discretion, and emotional intelligence in all interactions
Proven ability to operate independently in high-expectation environments while maintaining consistent, proactive communication with executives and stakeholders
Exceptional attention to detail, with a track record of managing complex calendars, competing priorities, and multiple deliverables
Strong, well-defined organizational systems for prioritization, task tracking, and follow-through
trusted to manage multiple concurrent workstreams with minimal direction
High degree of discretion and sound judgment when handling confidential information and making decisions on behalf of senior leaders
Advanced proficiency with Google Workspace, Slack, Zoom, and modern collaboration tools, paired with a demonstrated efficiency mindset, including effective use of AI and automation where appropriate
Ability to work flexible hours aligned to a Pacific Time executive schedule and global business needs

Job Responsibility

Own and manage the President’s highly complex calendar across internal, external, and personal commitments, exercising strong judgment and exceptional attention to detail to prioritize competing demands and prevent issues before they arise
Execute day-to-day responsibilities with a high degree of independence while consistently communicating status, updates, risks, and decisions, ensuring full visibility without the need for micromanagement
Serve as a primary point of contact for senior U.S.-based and global stakeholders, including enterprise clients, investors, partners, and executive assistants to C-suite leaders, representing the President and the Founders’ Office with professionalism, warmth, and credibility
Independently manage executive communications, including drafting, editing, and sending high-stakes correspondence that reflects strong business judgment, polished business writing standards, and appropriate tone for enterprise audiences
Prepare the President for meetings by partnering with internal leaders and account owners to develop clear agendas, briefing materials, and contextual background
anticipate questions, surface risks, and flag missing information in advance
Coordinate closely with the Chief of Staff, Executive Business Partner to the CEO, and senior leadership on initiatives requiring tactical execution and cross-functional follow-through
Maintain disciplined systems to track priorities, decisions, action items, and follow-ups across multiple workstreams, ensuring accuracy, reliability, and zero dropped details
Support the planning and execution of Product and Engineering offsites, leadership meetings, internal events, and ad-hoc gatherings
Apply a continuous-improvement mindset, leveraging modern productivity tools, automation, and AI thoughtfully to increase efficiency and scale executive support

Fulltime

New

Executive Assistant

We are looking for a detail-oriented and proactive Executive Assistant to join o...

Location

United States , Omaha

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in an executive assistant or administrative role
Proficiency in calendar management and scheduling tools
Advanced skills in Microsoft Excel and other office software
Familiarity with file management systems for organizing and maintaining records
Strong organizational skills with attention to detail and time management
Ability to communicate effectively and professionally, both verbally and in writing
Proven ability to manage multiple tasks and prioritize workload in a fast-paced environment
High level of discretion and professionalism when handling confidential information

Job Responsibility

Oversee and maintain executive calendars, ensuring all appointments and meetings are scheduled accurately
Manage and organize files, records, and documents for easy access and retrieval
Act as the primary point of contact for communication, handling correspondence with a meticulous approach
Prepare reports, presentations, and other documents as requested by leadership
Monitor deadlines and follow up on action items to ensure timely completion
Provide administrative support by handling office tasks such as supply management and data entry
Collaborate with other team members to ensure smooth operations within the organization
Maintain confidentiality and handle sensitive information with discretion

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Field Agent

This role involves engaging with local rural communities to explain Gigaclear's ...

Location

United Kingdom , Gloucester

Salary:

26000.00 - 28000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Full driving licence
Own vehicle
Business insurance

Job Responsibility

Walk around and get to know local rural communities
Explain who the company is and ask if people are interested in a follow-up
Take down names, contact phone numbers, email addresses, and other basic details compliantly
Engage and build rapport with local rural villagers to explain the benefits of Gigaclear full fibre broadband

What we offer

Commission
Car allowance (£500 per month plus fuel costs)
Generous employer pension (up to 8% matched contribution)
Income protection & life assurance
25 days holiday plus bank holidays, holiday purchase scheme and Yay Days
Health cash plan, 24/7 remote GP access and Employee Assistance Programme including counselling & legal advice
Unlimited access to online training and development content via Learning Management System
Long service benefits and monthly employee recognition
Enhanced maternity and paternity provisions
Flexible working environment

Fulltime

New

Buying Assistant

We are looking for a Buying Assistant to join our dynamic Buying Team here at Be...

Location

United Kingdom , Warrington

Salary:

27000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience working within a buying environment
Strong organisational and communication skills
Excellent attention to detail and confidence handling data
Ability to manage your own admin and prioritise tasks effectively
Proficiency in Microsoft Office, especially Excel

Job Responsibility

Supporting all stages of the buying cycle under senior team members’ guidance
Providing administrative and operational support to the Buyer across assigned categories
Raising purchase orders and setting up new products on internal systems
Communicating with suppliers via phone and email, handling routine queries professionally and accurately
Assisting with seasonal range planning, promotions and product launches by collating required information and documentation
Supporting the online range to ensure it accurately represents the in-store offer
Carrying out competitor shop reviews and compiling findings for review by the Buyer
Collaborating with shop floor, warehouse, Visual Merchandising and Merchandising teams to support product flow, availability and in-store displays
Producing regular and ad hoc reports and supporting with data preparation and analysis in Excel
Assisting with organising and attending supplier meetings and trade shows, supporting with note-taking and follow-up actions where appropriate

What we offer

28 days holiday including bank holidays, rising to 33 with service
Free onsite parking
Staff discount from day one + Family & Friends discount days
Birthday leave and long service awards
Company pension scheme
Free colleague & family events
Onsite Colleague Bistro and fantastic facilities
Cycle to work scheme
Discounted gym membership
Recognition schemes and development opportunities

Fulltime

Executive Personal Assistant to Founder & CEO

Solomon Page

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 13, 2026

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